Grant Accounting Specialist

Human Technopole; Lombardia; Híbrido; EUR 23.000 - 38.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Relocation support

Flexible working policies

Parental support initiatives

Descripción de la vacante

Human Technopole in Milan is seeking a motivated Grant Accounting Specialist to support the Finance Team in post‑award financial management and reporting for foundation grants. You will prepare financial reports, monitor budgets, verify cost eligibility, and ensure compliance with grant agreements and regulations.

Under the Grant Accounting Coordinator you will collect supporting documentation, manage timesheets, and assist during audits, liaising with research groups and internal departments to

Formación

• Secondary school diploma.
• 5+ years of accounting experience.
• 1+ year of grant or funded‑project reporting experience.
• Solid knowledge of accounting principles and reconciliation processes.
• Knowledge of EU and national funding rules.
• ,

Responsabilidades

• Prepare periodic and final grant financial reports in accordance with funder requirements and deadlines.
• Verify eligibility, accuracy, and correct allocation of project costs.
• Collect, review, and organise supporting documentation for financial reporting and audits.
• Monitor grant budgets, expenditure, and reporting deadlines; flag deviations.
• Perform periodic accounting reconciliations and support project closure activities.
• Manage timesheets and ensure consistency with reported personnel costs.
• Liaise with research groups and internal departments for grant reporting information.
• Assist during external audits by preparing documentation and responding to requests.

Conocimientos

Accounting

Grant reporting

Stakeholder communication

Attention to detail

Multitasking

Educación

Secondary school diploma

University degree in Economics/Finance

Postgraduate training in grant management

Herramientas

ERP systems

Microsoft Excel

Time tracking systems

Descripción del empleo

Build the science that shapes the future of human health.
Application closing date: 11.11.2026

Join a place where ambitious science thrives
Human Technopole (Milan) is a rapidly expanding life science institute where international researchers and cutting‑edge technologies converge to accelerate biomedical discovery. Our mission is to transform bold scientific ideas into advances that improve human health.

Within this mission, we are seeking a motivated Grant Accounting Specialist to support the Finance Team. The successful candidate will collaborate with internal teams, researchers, external auditors, funding agencies, and project partners to ensure effective grant financial management.

Your mission

As Grant Accounting Specialist you will contribute to the post‑award financial management and reporting of the Foundation’s grants. Under the coordination of the Grant Accounting Coordinator, the role prepares grant financial reports, monitors project budgets and expenditure, verifies cost eligibility and allocation and manages timesheets, ensuring compliance with grant agreements, internal procedures and applicable regulations.

You will enhance your professional skills by:

• Preparing periodic and final grant financial reports in accordance with funder requirements and deadlines.
• Verifying the eligibility, accuracy, and correct allocation of project costs.
• Collecting, reviewing, and organising supporting documentation for financial reporting and audits.
• Monitoring grant budgets, expenditure, and reporting deadlines, promptly flagging any deviations to the Grant Accounting Coordinator.
• Performing periodic accounting reconciliations and supporting project closure activities.
• Managing timesheets, ensuring timely completion and consistency with reported personnel costs.
• Liaising with research groups and internal departments to collect and validate information required for grant reporting.
• Supporting the Grant Accounting Coordinator during external audits by preparing documentation and responding to audit requests.
• Ensuring compliance with grant agreements, internal procedures, and applicable regulations.

Human Technopole supports career development through training, mentoring and dedicated learning opportunities.

What you'll bring

• Secondary school diploma.
• Indicatively 5+ years of professional experience in accounting, preferably within structured organisations or audit/accounting firms.
• At least 1 year of experience in grant or funded‑project financial reporting, including timesheet management.
• Solid knowledge of accounting principles and reconciliation processes.
• Knowledge of post‑award grant management processes, including cost eligibility rules and personnel cost calculation.
• Knowledge of EU and national funding programme rules (e.g. Horizon Europe, ERC, national research grants).
• Proficiency in ERP systems and advanced Microsoft Excel.
• Fluent command of Italian and English.

Preferred

• University degree in Economics, Finance, Accounting or a related discipline.
• Postgraduate training in grant management or project financial reporting.
• Experience in an academic or research institute is a plus.

Organizational and social skills

• Accuracy in managing supporting documentation for reporting and audits.
• Detail orientation and accuracy.
• Strong organisational skills and ability to manage multiple deadlines.
• Effective communication with finance and non‑finance stakeholders, including researchers.
• Teamwork and collaboration within cross‑functional teams.
• Problem‑solving orientation.
• Integrity and confidentiality.

Why Human Technopole

HT offers an international and dynamic workplace, competitive welfare provisions, flexible working policies and relocation support. Candidates moving to Italy may benefit from attractive tax benefits. We promote work–life balance and provide parental support initiatives.

We strongly encourage applications from candidates belonging to protected categories (L. 68/99).

This is a permanent contract offered under CCNL Chimico Farmaceutico, Level C1.
Salary: up to € 38.000,00 depending on the candidate’s seniority.
Number of positions offered:1
The position is based in Milan, Italy, within our vibrant international campus.

Information at a Glance Legal Entity: Fondazione Human Technopole Area: Administration Unit of Service: Finance