Executive Assistant, VP Commercial ENT International

Medtronic; Milano; Remoto; EUR 34.000 - 54.000; Tempo pieno

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Medtronic Incentive Plan

Descrizione del lavoro

Medtronic is seeking an Executive Assistant to support the Vice-President Commercial ENT International in a remote, Europe-wide capacity. The role focuses on drafting communications, managing calendars, travel, onboarding, and preparing strategic materials in a fast-paced, international environment.

Ideal candidates will have 6+ years in administrative support, strong MS Office skills, and the ability to coordinate across borders, with occasional travel of 3–4 times annually.

Competenze

• Associates or Bachelor's degree (or equivalent) with 6+ years of administrative support experience.
• Strong organizational, technical, communication, and influencing skills across all levels.
• Expert knowledge of Microsoft Office (Teams, PowerPoint, Word, Excel, Outlook).
• Experience handling confidential information and multiple priorities in a dynamic environment.
• Ability to travel 3–4 times per year (approximately 10–12 days annually).

Mansioni

• Manage the Global Business Partnerships Team meetings and communications.
• Provide calendar, travel, expense, and meeting coordination.
• Prepare reports, meeting materials, and onboarding support.
• Support onboarding of new staff and quarterly strategic logistics.
• Coordinate interviews with HR and Hiring Leader.
• Arrange venue, catering, AV, and logistics for quarterly meetings.

Conoscenze

Strong organizational skills

Excellent communication

Influencing skills

Attention to detail

Travel coordination

Calendar management

Problem solving

Formazione

Associate's or Bachelor's degree

Strumenti

Microsoft Office

Teams

PowerPoint

Word

Excel

Outlook

Descrizione del lavoro

Remote

Madrid, Madrid, Spain

Milano, Lombardia, Italy

Athens, Attica, Greece

Lisboa, Lisboa, Portugal

Full time

R70518

Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.

A Day in the Life

The Ear, Nose and Throat (ENT) Operating Unit is looking for an Executive Assistant to support the Vice-President Commercial ENT International with a broad range of administrative and coordination responsibilities. We are seeking someone with strong experience in drafting communications, including announcements, invitations, Organizational Health Survey results summaries, all-employee communications, and town hall or meeting communications.

The ideal candidate will also be able to manage calendars, meetings, and travel, coordinate interviews and onboarding, prepare reports and meeting materials, support strategic meeting logistics, and contribute to process improvements in a dynamic, international environment. This role will report to the VP Commercial ENT International. Occasional travel is expected.

Responsibilities may include the following and other duties may be assigned:

• Manage the overall Global Business Partnerships Team, including weekly, monthly, quarterly, and annual meetings, town halls, team communications, strategy documents, action item tracking, team building, and community events
• Provide administrative support, including maintaining calendars, meeting and conference coordination, travel coordination, expense reports, preparing communications, ordering supplies, processing invoices and purchase orders, creating meeting minutes, managing agendas, tracking actions, and maintaining org charts and email distribution lists
• Perform a wide variety of non-routine administrative tasks, including supporting periodic special projects or assignments
• Gather, compile, and report on information relevant to the VP’s assignments, such as Organizational Health Survey analytics and training completion performance
• Use problem-solving skills to support process improvement in systems, processes, and communications
• Assist with onboarding new, direct staff members and provide into overall extended team onboarding program
• Manage logistics for quarterly strategic meetings at various global sites, including content preparation, catering, AV set-up, and venue bookings
• Coordinate with HR, TA, and the Hiring Leader to schedule interviews for staff-level department openings
• Effectively manage scheduling with internal and external third-party partners, such as hospitality venues and transportation/logistics carriers

Required Knowledge and Experience:

• Associates or Bachelor’s degree or equivalent with 6+ years of administrative support experience
• Strong organizational, technical, communication, and influencing skills, both written and verbal, with the ability to work confidently across all levels of the organization and with external business contacts
• Expert working knowledge of Microsoft Office, including Teams, PowerPoint, Word, Excel, and Outlook, with the ability to create meeting materials and follow up to ensure content is received on time
• Proven experience supporting projects and managing multiple priorities in a dynamic environment, while handling interruptions professionally
• Experience working with confidential and trusted information
• Strong drive for results, responsiveness, self-initiative, and the ability to quickly learn and handle a wide range of projects, tasks, and issues in new and effective ways
• Ability to travel 3 to 4 times per year, approximately 10 to 12 days annually

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package

A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

Pay range / Rango salarial / Intervalo salarial /Fascia retributiva / Tranche de salaire / Gehaltsband / Salaribereik: Greece: 26,800.00 EUR - 40,200.00 EUR | Italy: 35,520.00 EUR - 53,280.00 EUR | Portugal: 25,600.00 EUR - 38,400.00 EUR | Spain: 34,480.00 EUR - 51,720.00 EUR |

This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).

We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.

Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 95,000+ passionate people.

We are engineers at heart— putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.

We change lives

Each team member, each day, helps to improve and redefine how the world treats the most pressing health conditions, from heart disease to diabetes. Our industry leadership comes from the passion and ingenuity of our people. That’s who we are. Working alongside one another, we use science, medicine, and a profound understanding of the human body to build extraordinary technologies that can transform lives.

We build extraordinary solutions as one team

With one Medtronic Mindset defining how we work. Speed and decisiveness run through our DNA. Diverse perspectives inspire our bold answers to any challenge that comes our way. And we deliver results the right way, breakthrough after patient breakthrough.

This life-changing career is yours to engineer

• Build a better future, amplifying your impact on the causes that matter to you and the world
• Grow a career reflective of your passion and abilities
• Connect to a dynamic and inclusive culture that welcomes the challenge of life-long learning

These commitments set our team apart from the rest:

Experiences that put people first

Respect for people is the hallmark of our humanity. It fuels our team to positively impact even a single life. And it means we put our people first at Medtronic as well, creating a culture of belonging and always pushing to get you the career-building resources you need.

Life-transforming technologies

No matter your role, you contribute to technologies that transform lives. What we build empowers patients to live life on their terms.

Better outcomes for our world

Here, it’s about more than the bottom line. Our Mission to improve human welfare drives us. We advance healthcare, society, and equity with every design, inside and outside our walls.

Insight-driven care

Fresh viewpoints. Cutting-edge AI, data, and automation. You're shaping the future of healthcare technology and defining the next generation of breakthroughs in care

It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.

For sales reps and other patient facing field employees, going into a healthcare settingis considered an essential function of the job and we expect our employees to comply with all credentialing requirements at the hospitals or clinics they support.

This employer participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here (https://www.e-verify.gov/employees) .