Executive Assistant - Italy Office

Dubai Chambers; Milano; In loco; EUR 45.000 - 65.000; Tempo pieno

Descrizione del lavoro

Dubai Chambers in Milano is seeking a Corporate Affairs professional to support the Chief Representative of Italy Office in implementing international relations objectives, via the International Office, ensuring efficient and sustainable operations and effective stakeholder engagement.

The role covers administrative operations, information security adherence, policy/process improvements, and reporting to meet Dubai requirements.

Competenze

• 3 - 5 years of progressive experience in corporate affairs, external relations in large organizations or business
• Business research experience
• Must have business awareness and basic knowledge about local country’s business community
• Fluent in English, and country languages (read, spoken, written)
• Excellent knowledge in MS applications.
• Excellent team skills.

Mansioni

• Ensure all administrative operations of the office are conducted to the highest standard, meeting deadlines
• Manage all types of communication and support with marketing and social media outreach
• Assist in the full cycle implementation of project-based activities via the International Offices
• Support organization of business facilitation platforms such as seminars, conferences, roundtables, forums
• Provide assistance to the Chief Representative when needed
• Adherence to the information security policies/processes/program and for reporting any security breaches or incidents to the direct management
• Contribute to continuous improvement of departmental systems, policies, processes and practices
• Ensure team members comply with all Department’s policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner
• Ensure compliance with regulatory requirements and relevant quality, health, safety, security and environmental procedures and controls across the Department to guarantee employee safety and delivery of high-quality services
• Ensure departmental reports are prepared timely and accurately and meet Dubai requirements, policies and quality standards
• Other relevant tasks of the job purpose when, and if required

Conoscenze

Fluent English

MS Office

Teamwork

Formazione

Bachelor's degree in international business or business administration

Descrizione del lavoro

To provide support to the Chief Representative of Italy Office in implementing international relations objectives, via the International Office, including effective, efficient, and sustainable operations of the office, management of stakeholder relations, maintaining all types of communication, and assistance with roadmap implementation.

KEY ACCOUNTABILITIES:

Administrative Operations

• Ensure all administrative operations of the office are conducted to the highest standard, amongst other areas, to ensure all reporting procedures and processes delegated by HQ are conducted in a timely manner and adhere to all set deadlines.
• Manage all types of communication and support with marketing and social media outreach.
• Assist the full cycle implementation of project-based activities via the International Offices.
• Support in the organization of all business facilitation platforms, such as seminars, conferences, group discussions, roundtable, forums and others.
• Provide assistance to the Chief Representative of Representative Office, when and if needed.

Information Security

• Adherence to the information security policies/processes/program and for reporting any security breaches or incidents to the direct management.

Policies, Systems, Processes and Procedures

• Contribute to the identification of opportunities for the continuous improvement of departmental systems, policies, processes and practices considering ‘international leading practices’ to improve productivity and operational efficiency.
• Provide critical input to support the development of Department’s systems, policies, processes, and procedures to meet business requirements.
• Ensure team members comply with all Department’s policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.

Quality, Health, Security, Safety and Environment

Ensure compliance with regulatory requirements and relevant quality, health, safety, security and environmental procedures and controls across the Department to guarantee employee safety and delivery of high-quality services.

Reporting

Ensure that all departmental reports are prepared timely and accurately and meet Dubai requirements, policies and quality standards.

Others

Other relevant tasks of the job purpose when, and if required

QUALIFICATIONS & EXPERIENCE:

Bachelor’s degree in international business, Business Administration or other relevant fields

Minimum Experience and Skills

3 - 5 years of progressive experience in corporate affairs, external relations in various huge organizations or business

Business research experience

Must have business awareness and basic knowledge about local country’s business community

Fluent in English, and country languages (read, spoken, written)

Excellent knowledge in MS applications.

Excellent team skills.

COMPETENCIES:

Communication Skills

PR Management

Events Management

Local / International Business & Trade Acumen

Business & Trade Promotions Management.

International Relations Management

Diplomatic & International Business Protocol