Engineering Admin Coordinator

Four Seasons; Venezia; In loco; EUR 26.000 - 30.000; Tempo pieno

Vantaggi offerti da questo lavoro

Employee discount

Dry cleaning for employee uniforms

Employee meals

Descrizione del lavoro

Four Seasons Hotel Danieli, Venice, invites applications for an Engineering Admin Coordinator who will support the Engineering department with administrative, organizational and coordination tasks, ensuring accurate documentation and smooth daily operations.

The role involves maintaining maintenance logs, permits, budget tracking, supplier records, and audit readiness, while coordinating with Finance, Procurement and HR to ensure confidentiality and cross‑departmental alignment.

Competenze

• Diploma or Bachelor's Degree in Business Administration, Economics, Engineering, or related fields.
• Minimum 1 year of experience in administrative or coordination roles.
• Experience in technical, hospitality, or facilities management is a strong advantage.
• Excellent knowledge of Microsoft Excel and Office.
• Familiarity with CMMS and ERP systems.

Mansioni

• Maintain technical and maintenance documentation.
• Coordinate administrative activities for maintenance tasks.
• Monitor budgets and procurement related to Engineering.
• Prepare reports on costs and performance.
• Organize meetings and record minutes.

Conoscenze

Administrative skills

Organizational skills

Communication skills

Multitasking

Formazione

Bachelor's Degree

Diploma

Strumenti

CMMS

ERP systems

Excel

Descrizione del lavoro

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

Overlooking the Venetian Lagoon and just steps from Piazza San Marco, Danieli, a Four Seasons Hotel, Venice is an iconic property offering elegant, spacious accommodations. The historic hotel showcases majestic Venetian architecture dating back to the 14th century. Guests can also enjoy spectacular views of Venice's landmarks from the rooftop Restaurant Terrazza Danieli.

About the Role:

The Engineering Admin Coordinator supports the Engineering department in all administrative, organizational, and coordination activities, ensuring efficient operational processes, accurate management of technical documentation, and effective monitoring of maintenance activities, purchasing processes, compliance requirements, and technical authorization archives. This role acts as a key point of coordination between Engineering and other departments, contributing to the smooth execution of daily operations while maintaining high standards of accuracy, organization, and confidentiality.

What You Will Do:

• Manage and maintain technical documentation, maintenance logs, permits, certifications, and departmental archives.
• Coordinate administrative activities related to preventive and corrective maintenance interventions.
• Support the creation, organization, and ongoing management of technical and authorization archives.
• Monitor purchase orders, material requests, supplier documentation, and external contractor agreements.
• Assist in the preparation, tracking, and control of the Engineering department budget.
• Prepare periodic reports related to operational costs, maintenance activities, and departmental performance.
• Organize departmental meetings, prepare meeting minutes, and monitor follow-up actions.
• Manage internal and external correspondence for the Engineering department.
• Support audit processes, certifications, and compliance with health, safety, and regulatory standards.
• Collaborate with Finance, Procurement, Human Resources, and other departments to ensure effective information flow and operational alignment.
• Coordinate calendars, administrative deadlines, and planning activities for the Engineering team.
• Ensure accurate filing and record retention in accordance with company standards and legal requirements.

What You Bring:

• Diploma or Bachelor's Degree in Business Administration, Economics, Engineering, or related fields.
• Minimum 1 year of experience in administrative or coordination roles.
• Previous experience within technical departments, maintenance, hospitality, or facility management environments is considered a strong advantage.
• Excellent knowledge of Microsoft Office Suite, particularly Excel.
• Strong document management and reporting capabilities.
• Familiarity with CMMS (Computerized Maintenance Management Systems) and/or ERP systems.
• Understanding of purchasing procedures and supplier management processes.
• Excellent organizational and planning abilities.
• High level of accuracy and attention to detail.
• Ability to work independently and manage multiple priorities effectively.
• Strong interpersonal and communication skills.
• Proactive approach to problem solving and teamwork.
• Fluent Italian required.
• Good command of spoken and written English.

What We Offer:

• Annual Basic Gross Salary of 28.000,00€ with a comprehensive benefits package.
• Excellent training and development opportunities.
• Employee discount for stays at Four Seasons properties worldwide.
• Complimentary dry cleaning for employee uniforms.
• Complimentary employee meals.

Schedule & Location:

Full-time position based at Hotel Danieli, Venice.

Flexibility to work weekends and holidays as required.

Candidates must possess the legal right to work in Italy.