Emergency Medicine Residency Program Manager - MUSC Florence Medical Center FT

musc; Toscana; On-site; EUR 80,000 - 107,000; Full time

Job summary

MUSC Health Florence is seeking a Residency Program Manager to develop and coordinate the day-to-day operations of a new Emergency Medicine residency program. You will ensure compliance with ACGME accreditation standards and manage documentation, schedules, and reporting.

Responsibilities include overseeing program operations, MedHub management, site visit coordination, and resident recruitment/onboarding in collaboration with the Program Director.

Qualifications

• Must manage accreditation compliance and reporting.
• Experience with residency program operations is preferred.
• Strong documentation and record-keeping required.

Responsibilities

• Oversee 50% program operations and accreditation compliance.
• Maintain ADS, block schedules, rotation goals/objectives.
• Coordinate ACGME site visits and prepare required reports.
• Manage MedHub program management, including resident/faculty data and evaluations.
• Organize conference room scheduling and rotation scheduling.
• Coordinate recruitment processes and onboarding for residents.

Skills

ACGME compliance

Program coordination

MedHub system

Documentation management

Education

Bachelor's degree or higher

Tools

ADS (ACGME)

Epic/MedHub

Job description

Job Description Summary

Operating out of MUSC Health Florence, MUSC's new Emergency Medicine Residency Program will offer the Emergency Medicine Residency Program Manager the opportunity to develop and coordinate the day‑to‑day operations of a new/continuing training program. The Residency Program Manager will ensure compliance through the ACGME for the accreditation of the program.

Job Details

Entity

Medical University Hospital Authority (MUHA)

Worker Type

Employee

Worker Sub‑Type

Regular

Cost Center

CC005060 FLO - GME EM

Pay Rate Type

Salary

Pay Grade

Health-28

Scheduled Weekly Hours

40

Work Shift

Job Description

Responsibilities

50% Program Operations and Accreditation Compliance Oversight

• Ensure continuous program compliance with ACGME requirements, institutional policies, and accreditation standards.
• Maintain up-to-date program documentation (e.g., ACGME's Accreditation Data System (ADS), block schedules, rotation goals/objectives).
• Coordinate ACGME Site Visits and prepare the required reports; Update program information in ACGME ADS (i.e., resident and faculty rosters, resident and faculty scholarly activity).
• Manage program's MedHub Program Management System:
  • Monitor resident duty hours, resident vacation leave; Maintain, update and distribute all resident, faculty and program evaluations.
  • Maintain resident files, test scores, training history and portfolios/demographics.
  • Maintain conference scheduling, resident scheduling, rotation scheduling, conference attendance, faculty accounts.
  • Enter Annual Program Evaluations (APEs); Be able to pull all reports.
  • Maintain all information for Clinical Competency Committee (CCC) meetings and resident dashboards, progress reports ensuring all clinical competency milestones are up-to-date and managed accurately.
• Daily operations and logistics for the training program. Work closely with Corporate Graduate Medical Education office to process new/returning residents; manage, update, ensure appropriate active state licensure, DEA, DHEC, other accreditation requirements; schedule required certification classes (ACLS, etc.). Update all information in the resident files in MedHub.
• Oversees conference schedules, specifically room arrangements. Organize and manage residency rotation schedule and ensure updates are entered into MedHub. Manage the monthly call schedule changes for residents and ensure updates are entered into MedHub. Record call schedule and changes to Simon on call system and maintain current schedules.
• Work with the Program Director to:
  • organize lectures/materials needed for training/education of residents.
  • manage the MedHub system to ensure successful required input for resident/faculty data to provide evaluative resident and program information/statistics.
  • prepare reports on residents' hours and activities for appropriate institutional and governmental agencies.
  • manage and maintain all off‑site affiliation agreements (Program Letters of Agreement).
  • maintain residents' files in MedHub.
  • prepare and submit all necessary CME paperwork.
  • serves as liaison with other departments and institutions.
• Functions as department liaison with Corporate Graduate Medical Education office. Act as a clearinghouse and information source for all residency issues; proactively communicate with residents via various modalities for reminders on course work, lecture responsibilities, etc. Meet with the Program Director, regularly, to provide updates and process improvement. Attend meetings with Corporate GME office.
• Coordinate ACGME accreditation and reporting requirements. Maintains compliance with and updates knowledge of current ACGME accreditation requirements for program and institutions. Assists in the development of new policies and procedures in response to new or revised policies. Assists in the creation and maintenance of the program's resident manual; Coordinate preparations, meetings for accreditation site visit. Compiles, updates and submits reports to ACGME, GME, and other professional organizations as required.
• Assist in the creation and maintenance of the program's resident manual; Coordinate preparations, meetings for accreditation site visit.
• Other duties as required or assigned include organizing guest speaker arrangements, facilitating off campus educational opportunities, recording and reporting on Grand Rounds/M&M attendance, etc.

30% Resident Recruitment, Onboarding Management

• Coordinate Electronic Residency Application System (ERAS), interview scheduling, and Match Day processes.
• Act as a liaison among residents, faculty, and leadership. Support onboarding, orientation, and ongoing professional development.
• Responds to inquiries for the Residency Program; review, coordinate, compile each applicant's academic record (application, Dean's letters, academic transc