Clinical Trial Administrator

Novo Nordisk A/S; Roma; On-site; EUR 37,000 - 53,000; Full time

Job summary

Novo Nordisk A/S in Rome seeks a Clinical Trial Administrator to keep Italian trials moving with precision from start-up through close-out. You will manage trial documentation, coordinate vendors, and ensure investigator sites’ payments are timely while maintaining inspection readiness.

The role requires a Master’s in Life Sciences, strong GCP knowledge, CTMS experience, and excellent stakeholder management. Expect cross-functional collaboration and growth in a fast-paced environment.

Qualifications

• Master’s degree in Life Sciences required or equivalent.
• Solid understanding of clinical trial phases, regulatory guidelines, GCP and ethics.

Responsibilities

• Provide administrative and operational support across all trial phases (start-up to close-out).
• Set up and maintain electronic Trial Master File (eTMF) including Investigator TMF.
• Track trial activities and coordinate study tasks to ensure high-quality delivery and inspection readiness.
• Manage vendor relationships and site payments to ensure timely processing.
• Collaborate with cross-functional teams to keep information moving and trial execution on schedule.

Skills

Attention to detail

Stakeholder management

Communication

Analytical thinking

Problem solving

Adaptability

Integrity

Digital tools

Education

Master’s degree in Life Sciences (Biotechnology, Pharmacy, Chemistry, Biology or CTF)

Tools

CTMS

eTMF

iTMF

Job description

As Clinical Trial Administrator, you will keep clinical trials in Italy moving with accuracy and pace. Based in Rome, you will support the local study team from start-up to close-out – managing trial documentation, tracking progress, coordinating vendors and making sure investigator sites’ payments are on time. Your work keeps trials compliant and inspection-ready, so new treatments can progress towards the people living with serious chronic diseases who need them.

What you’ll bring

You pay close attention to detail, stay organised under pressure and like finding a practical way forward when issues come up. To succeed in this role, you will bring:

• A Master’s degree in Life Sciences (preferably Biotechnology, Pharmacy, Chemistry, Biology or CTF)
• A solid understanding of clinical trial phases, regulatory guidelines, Good Clinical Practice (GCP) and ethical considerations.
• Hands-on experience using Clinical Trial Management Systems (CTMS) and other digital tools to manage study documentation and track activities.
• The ability to manage multiple tasks, timelines and stakeholders and to keep milestones on track.
• Strong written and verbal communication skills, and the ability to build good working relationships with internal and external stakeholders.
• Analytical and problem-solving skills to resolve study-related issues and suggest practical improvements.
• Integrity, sound judgement and a strong eye for detail.
• Openness to new digital tools and ways of working, and the flexibility to adapt in a fast-paced, changing trial environment.

Useful, but not essential:

• Experience in the pharmaceutical industry or a Clinical Research Organisation (CRO).
• Certification or formal training in Clinical Research and Good Clinical Practice (GCP).

What you’ll do

You will provide administrative and operational support across every phase of the trials run by the local study team – preparation, execution and close-out – making sure each study runs in line with regulatory requirements and the study protocol. As part of the Business Operations unit, you will also manage vendors and keep site payments running smoothly.

You will:

• Support trial start-up by preparing and submitting the required documentation.
• Set up and maintain the electronic Trial Master File (eTMF), including the Investigator Trial Master File (iTMF), so trial documentation is complete, accurate and compliant.
• Track trial activities and coordinate study tasks to support high-quality delivery and ongoing inspection readiness.
• Build and maintain relationships with internal and external stakeholders involved in vendor management.
• Make clinical trial site payments on time, tracking and monitoring payments and resolving any issues quickly.
• Work with colleagues across functions so that information moves smoothly and trial execution stays on schedule.

Who you’ll work with

You will join the Clinical Development Centre (CDC), the dedicated hub for clinical operations in Italy, part of Research & Development.Here, a team of passionate professionals brings Novo's global pipeline to Italian patients, running trials with excellence, agility and a shared commitment to quality. It is a place where curiosity is rewarded, collaboration is the norm, and every contribution has a direct impact on advancing therapies for people living with serious chronic diseases.

Reporting to the Senior Business Operations Manager, you will collaborate closely with local study teams and colleagues across multiple functions, while also interacting with investigator sites and external vendors. Through effective management of trial documentation, tracking activities and investigator payments, you will help ensure studies run smoothly and compliantly, enabling teams to focus on delivering high-quality clinical research.

What you can expect here

You will gain hands‑on experience across the full clinical trial lifecycle and across several therapy areas, building skills in trial operations, compliance, vendor management and finance processes. You will be trusted to own your work and make your voice heard, with the support of colleagues who value precision and collaboration.

As part of a highly collaborative CDC team, you will be encouraged to continuously learn, take on new challenges and broaden your expertise. We are committed to developing our people, supporting them in achieving their professional goals, and fostering an environment where growth, continuous improvement and knowledge sharing are part of everyday work.

You will also be encouraged to try new digital tools and ways of working, as we upskill our workforce in AI and technology. And you will be part of an organisation that has spent more than 100 years improving the lives of people living with serious chronic diseases.

For this role, the Annual Base Salary ranges from 36,640.00 to 53,130.00 EUR, corresponding to the level of the position. The placement within the salary range will be assessed during the recruitment process based on the candidate’s skills, competencies, knowledge and relevant experience.

Incentives and Benefits

The salary package may include short-term and/or long-term incentives as well as other employee benefits based on position level, location, functional area and relevant market benchmarks.

Learn more about our Reward Philosophy here .