Client Coordinator

Propelis; Milano; Hybrid; EUR 45,000 - 65,000; Full time

Job summary

Propelis in Lombardy, Milano area is seeking an Artwork Coordinator to manage packaging art across markets. You will ensure accuracy, regulatory compliance, and brand alignment for regional labels, coordinating with marketing, regulatory affairs, quality, R&D and supply chain.

Based mainly remotely with occasional Milan office attendance, you will oversee end-to-end artwork processes, review files for print readiness, and maintain version control to support timely launches across EMEA in FMCG

Qualifications

• Significant experience coordinating artwork for packaging.
• Experience with packaging production processes and prepress.
• Ability to ensure regulatory compliance and brand alignment.

Responsibilities

• Coordinate end-to-end artwork process from briefing to final approval.
• Manage updates for launches, regulatory changes, and continuity.
• Collaborate with marketing, regulatory, quality, R&D and supply chain.
• Work with repro agencies, suppliers and printers to ensure print readiness.
• Review artwork files for compliance and consistency.
• Track timelines and manage deadlines for timely delivery.
• Maintain version control and approvals for traceability.
• Support harmonization across markets for efficiency.

Skills

Artwork coordination

Packaging production

Prepress

Print-ready file preparation

Regulatory compliance

Education

Bachelor’s degree in Packaging/Graphic Arts/Design/Marketing

Tools

Adobe Creative Suite

Artwork management tools

Job description

We’re looking for anArtwork Coordinatorto help deliver flawless packaging across multiple markets, ensuring every label is accurate, compliant, and ready to stand out on shelves across the region. The Artwork Coordinator manages and coordinates artwork projects for printed packaging, ensuring regulatory compliance, technical accuracy, and alignment with brand and company standards across EMEA for different clients in the FMCG sector.

Job Responsibilities-

• Coordinate the end-to-end artwork process for printed packaging, from briefing to final approval.
• Manage artwork updates related to new product launches, packaging changes, regulatory updates, and business continuity initiatives.
• Collaborate closely with marketing, regulatory affairs, quality, R&D, and supply chain teams to gather inputs and secure approvals.
• Work with repro agencies, packaging suppliers, and printers to ensure technical feasibility, accuracy, and print readiness.
• Review and proof artwork files to ensure compliance, consistency, and high attention to detail.
• Track timelines and proactively manage deadlines to ensure smooth project delivery.
• Maintain version control, documentation, and approval records to ensure traceability.
• Support harmonization and optimization initiatives across markets to improve efficiency and consistency.
• Ensure artwork status is correctly maintained in internal systems (e.g., SAP or artwork platforms).
• Troubleshoot artwork or production issues to protect launch timelines and quality standards.

Requirements-

Experience

• Significant experience in artwork coordination, packaging production, or prepress, ideally within FMCG, beverage, or regulated industries.
• Strong understanding of printed packaging processes and print-ready file preparation.
• Proven experience managing multiple projects and stakeholders simultaneously.

Technical Skills

• Knowledge of printing technologies, packaging materials, and artwork workflows.
• Familiarity with artwork management tools and Adobe-based environments is an advantage.
• Experience working with regulatory or compliance-driven packaging is a plus.
• Bachelor’s degree in Packaging, Graphic Arts, Design, Marketing, or a related field is preferred.

Personal Skills

• Exceptional attention to detail and strong proofreading ability.
• Highly organized, structured, and methodical approach to work.
• Strong communication and stakeholder-management skills.
• Pragmatic, solutions-oriented mindset and ability to work under deadlines.
• Comfortable working in an international, cross-functional environment.

Location, Contract & Timeline

• Working setting: Mainly remote, some attendance might be required at Milan offices
• Contract: Permanent, Full time

The businesses of SGS & Co and SGK have united to form Propelis, a go-to-market ecosystem that enables marketers to move their brands forward with greater speed, clarity, and confidence. Our broad range of integrated solutions include brand creative, packaging, print solutions, branded environments, and content production. Services are delivered through our family of brands: SGX, Marks, Equator, Collide, and 5Flow. With a combined legacy spanning more than 150 years, Propelis commences operations with 10,000 employees in 30+ countries, nearly $1 billion in annual sales, and a diverse client base of over 2,000 leading companies.