Bid & Commercial Coordinator

Avincis; Ciampino; In loco; EUR 40.000 - 62.000; Tempo pieno

Descrizione del lavoro

Avincis, a leading Emergency Aerial Service Operator, is seeking a Bid & Commercial Coordinator for our Italian branch in Ciampino. You will support the Bid Manager and the HEMS Commercial Manager in bid and contract management activities, with opportunities for growth.

You will monitor tenders, prepare bid packages, manage contracts, and help strengthen customer relationships while operating in a highly structured, deadline-driven environment.

Competenze

• Bachelor’s degree preferred in Engineering, Business Administration, Economics, or related field.
• At least 3 years in bid and contract management; government/public tenders preferred.
• Strong proficiency in Microsoft Office; Excel essential.
• Excellent Italian and English communication skills.

Mansioni

• Monitor market surveys and tender/bid publications regularly.
• Distribute bid documentation to stakeholders in a timely manner.
• Support Bid Manager in kickoff, daily check-ins, and governance reviews.
• Track contract performance via defined KPIs and reports.
• Prepare complete bid packages including admin, technical, and commercial docs.

Conoscenze

Bid management

Contract management

Stakeholder communication

Analytical skills

Problem solving

Italian & English

Communication skills

Structured, data-driven

Work under pressure

Formazione

Bachelor's degree in related field

Strumenti

Microsoft Excel

Office Suite

Descrizione del lavoro

Avincis is one of the world’s leading Emergency Aerial Service Operators and the largest in Europe. We operate from more than 180 bases across Spain, Portugal, Italy, Norway, Sweden, Finland, Greece, Mozambique and Chile. We operate a fleet of approximately 205 aircraft which includes 165 helicopters and 40 aeroplanes.

We oversee our global operations from Lisboa, Portugal and count on a team of more than 2,400 courageous and talented professionals, including pilots, crews, technicians and support teams to deliver this unique service.

In Italy we have 42 Operational Bases, approximately 742 dedicated personnel and approximately 64 aircraft. We provide Helicopter Emergency Medical Services (HEMS), Search and Rescue (SAR), Firefighting (FF) Offshore and Maintenance Repair and Overhaul (MRO)

For our Italian branch, we are looking for a Bid & Commercial Coordinator, who will support the Bid Manager and the HEMS Commercial Manager in bid and contract management activities. The position offers opportunities for professional growth through increasing autonomy, responsibility, and accountability over time.

Key Responsibilities

Bid Management:

• Monitor market surveys and tender/bid publications on a regular basis
• Ensure the timely distribution of bid documentation to all relevant stakeholders
• Support the Bid Manager in the preparation of bid-related meetings (e.g. Kick-off, Daily Check-ins, Governance reviews)
• Contribute to bid competitiveness analyses and economic evaluations in collaboration with key stakeholders
• Support the timely and accurate preparation of complete bid packages, including administrative, technical, and commercial documentation

Contract Management:

• Ensure contract requirements are clearly communicated, properly understood, and implemented by key stakeholders
• Support the HEMS Commercial Manager in managing and continuously improving customer relationships
• Monitor and track contract performance (e.g. financial, operational) through defined KPIs
• Contribute to contract performance continuous improvement initiatives through planning, control actions, and adherence to project management standards
• Prepare periodic and ad hoc contract performance reports

Qualifications, Experience & Skills:

• Bachelor’s degree preferred in Engineering, Business Administration, Economics, or a related field
• At least 3 years of experience in bid and contract management, preferably involving government or public sector tenders
• Strong proficiency in the Microsoft Office Suite, including Excel
• Strong analytical and problem solving skills
• Proficiency in spoken and written Italian and English
• Excellent communication and interpersonal skills
• Highly structured, detail oriented, and data focused approach combined with a proactive attitude.
• Demonstrated ability to work under pressure and manage tight deadlines.

Preferred Skills:

• Previous experience in the aeronautical/aerospace/defence industry

This job posting is open to all genders, in accordance with Laws 903/77 and 125/91, and to individuals of all ages and nationalities, pursuant to Legislative Decrees 215/03 and 216/03.