Administrative Specialist

OMODA JAECOO ITALY; Pavia; In loco; EUR 30.000 - 40.000; Tempo pieno

Descrizione del lavoro

A dynamic automotive company in Pavia is seeking a highly organized Administrative Specialist to oversee office management and procurement processes. The ideal candidate will have a Bachelor's degree, fluency in Italian and English, and at least 2 years of administrative experience. This role offers a chance to work in a multicultural environment with growth opportunities in administrative management.

Competenze

• At least 2 years' experience in administration.
• Attention to detail and discreet with sensitive information.
• Warm, professional demeanor and team spirit.

Mansioni

• Oversee daily office operations and vendor relationships.
• Manage front desk operations and greet visitors.
• Provide administrative support to the company president.
• Lead end-to-end procurement processes and inventory tracking.
• Organize internal events and team-building activities.

Conoscenze

Fluency in Italian

Fluency in English

Fluency in Mandarin Chinese

Advanced MS Office skills

Strong organizational skills

Problem-solving mindset

Formazione

Bachelor's degree

Descrizione del lavoro

Overview

Position Overview: We seek a highly organized Administrative Specialist to provide comprehensive support in office management, executive liaison, and procurement coordination. This role requires fluency in Italian, English and Mandarin Chinese, meticulous process management, and expertise in handling administrative procurement from tender to contract execution.

Responsibilities

• Oversee daily office operations, including office supplies, facilities management, fleet coordination, vendor relationships, and equipment maintenance.
• Manage front desk operations, greet visitors, maintain the guest log, and ensure a professional reception area.
• Provide necessary administrative support to the company president, including administrative and operational support.
• Monitor and maintain administrative assets: gifts, stationery and marketing materials; ensure accurate tracking of inventory, usage, and replenishment.
• Lead end-to-end procurement processes, ensuring compliance with procurement policies and vendor agreements.
• Organize internal events, team-building activities, and seasonal celebrations.
• Support company culture initiatives and internal communications.

Qualifications

• Bachelor’s degree with at least 2 years’ experience in administration.
• Proactive, problem-solving mindset, strong attention to detail and discreet with sensitive information.
• Warm, professional demeanor and team spirit.
• Strong organizational, structuring, and planning skills.
• Professional fluency in Italian, English; speaking Chinese is a plus.
• Advanced MS Office skills, especially Excel.

Why Join Us

Central role in optimizing administrative operations and procurement workflows. Multicultural environment valuing precision and initiative. Growth opportunities in administrative management.

About the Company

OMODA Motors

OMODA Motors is a new brand built by Chery Group, which is a leading Chinese automobile company. OMODA operates independently from other brands of Chery Group. Its business scope covers the R&D, production and sales of passenger cars. Chery Motors, since founding, has focused on technology-driven strategy, creating a vehicle brand with international competitiveness and influence as its corporate vision. Relying on the pursuit of technological innovation, Chery has become the first passenger vehicle enterprise in China to master core technology of engine, gearbox, chassis, platform and new energy, and the first to export vehicle, CKD parts, engine and vehicle manufacturing technology and equipment to overseas markets. Chery has focused on developing domestic and international markets and has expanded its global presence to more than 80 countries and regions, earning the trust of 11 million consumers worldwide.

Please attach your CV in English.