Administrative Operations Specialist – NSAP Office

UN Atlas; Roma; Hybrid; EUR 26,000 - 38,000; Full time

Job summary

Food and Agriculture Organization (FAO) in Rome seeks an Office Assistant to ensure smooth operations of the Sustainable Animal Production, Feed and Genetics Branch (NSAP). The role covers routine admin tasks, document preparation, travel arrangements, and support for supervisors and teams.

Requires secondary education, working English skills, and strong MS Office knowledge. Experience with corporate processes and travel management is desirable. Based in Rome with on-site duties.

Qualifications

• Secondary education completed; English proficiency level C.
• Experience with MS Office and office technology.
• Experience with corporate administrative processes and travel management desirable.
• Ability to work under pressure and handle multiple tasks.

Responsibilities

• The Office Assistant will arrange appointments, receive visitors, screen emails, and respond to routine inquiries for the supervisor.
• They will provide administrative, logistical, and protocol support for meetings, committees, and conferences.
• Process incoming mail, follow up on actions, and draft standard responses.
• Prepare purchase orders, requisitions, and support Letters of Agreement.
• Travel arrangements and claims processing for staff and affiliate workforce.
• Assist with vacancy announcements and consultant contracts.
• Research, compile, and organize information for reports; create spreadsheets and presentations.
• Maintain databases and manage electronic and paper files.

Skills

Organizational skills

MS Office

Office technology

Communication standards

Procurement systems

Finance systems

Travel management

HR systems

Written communication

English writing

Teamwork

Results focus

Knowledge sharing

Education

Secondary School Education

Job description

Food and Agriculture Organization (FAO) in Rome seeks an Office Assistant to ensure smooth operations of the Sustainable Animal Production, Feed and Genetics Branch (NSAP). The role covers routine admin tasks, document preparation, travel arrangements, and support for supervisors and teams.

Requires secondary education, working English skills, and strong MS Office knowledge. Experience with corporate processes and travel management is desirable. Based in Rome with on-site duties.