Administrative, Finance & Procurement Coordinator

POWERTECH; Lombardia; In loco; EUR 35.000 - 50.000; Tempo pieno

Descrizione del lavoro

A dynamic international firm in Italy seeks an Administrative, Finance & Procurement Coordinator to oversee day-to-day operations and coordinate workflows between Italy and the UAE. The role offers growth opportunities in responsibilities and compensation. The ideal candidate has a diploma or bachelor's degree, 3+ years of experience, and fluency in Italian and English.

Competenze

• 3+ years in administration and/or procurement/logistics; exposure to finance/AP processes.
• Hands-on experience with SAP or similar ERP.
• Fluent Italian and English; strong written and verbal communication.

Mansioni

• Manage day-to-day operations in Italy, coordinating Finance and Procurement workflows.
• Track budget vs. actuals, maintain master data, assist cash-flow forecasts.
• Raise PRs/POs in SAP, run RFQs, onboard suppliers.

Conoscenze

Strong organizational abilities

Excellent communication and negotiation skills

Proficiency in Microsoft Office

Fluency in Italian and English

Ability to work independently

Formazione

Diploma/Bachelor’s in Business Administration, Supply Chain, Accounting/Finance

Strumenti

SAP

Microsoft Excel

Microsoft Word

Microsoft Outlook

Descrizione del lavoro

Job Summary

The Administrative, Finance & Procurement Coordinator will be responsible for day‑to‑day operations in Italy while coordinating Finance and Procurement workflows between the UAE office, the Italian administrative/accounting company, and the Italian design office. This is a growth role with clear opportunities to expand scope, skills, and compensation as the company scales. Key responsibilities include:

Key Responsibilities:

• Administration & office operations: calendars, travel, visitors from UAE, vendor files, contract and record keeping.
• Finance support & coordination: gather/validate invoices and expense claims, support 3‑way match (PO‑GRN‑Invoice), submit month‑end inputs, track budget vs. actuals, maintain vendor/customer master data, assist cash‑flow forecasts.
• Procurement & supplier management: raise PRs/POs in SAP, run RFQs/quote comparisons, support CAPEX workflows, onboard/qualify suppliers with UAE teams, track delivery and supplier performance.
• Logistics & shipping: prepare invoices, packing lists and HS codes; liaise with forwarders and customs to ensure on‑time, compliant shipments to/from UAE and suppliers.
• Inventory & facilities: keep material/component inventories accurate with the design/engineering team; coordinate facilities maintenance and compliant waste management.
• Compliance, HSE & people‑ops support: follow EDGE/Powertech policies, coordinate with HSE consultant; support basic HR admin and onboarding logistics.

Qualifications & Experience:

• Diploma/Bachelor’s in Business Administration, Supply Chain, Accounting/Finance, or similar.
• 3+ years in administration and/or procurement/logistics; exposure to finance/AP processes.
• Hands‑on experience with SAP (or similar ERP).
• Fluent Italian and English; strong written and verbal communication.
• Highly organized, proactive, and comfortable coordinating across teams in Italy and UAE.

Skills & Competencies:

• Strong organizational and multitasking abilities.
• Excellent communication and negotiation skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and ERP systems.
• Fluency in Italian and English (written and spoken) is essential.
• Ability to work independently and manage multiple tasks simultaneously.

Working Model & Growth

On‑site at the design office in Grandola ed Uniti. Occasional travel. The company has a strong expansion vision; the role can grow in responsibilities and compensation as performance and scope increase.