Administrative Assistant - Contracts Team

Medpace; Milano; On-site; EUR 28,000 - 42,000; Full time

Benefits offered by this job

Compensation programs

Health & retirement benefits

WFH flexibility

Social events

Job summary

Medpace, Milan-based, is seeking a full-time Clinical Trial Assistant to join the Site Contracts team in Milan. The role involves supporting daily departmental activities, inventory management, and meeting coordination.

English fluency is essential, and prior office experience is preferred. The position emphasizes strong organization, attention to detail, and proficient use of Microsoft Office, with opportunities to contribute to reports and data management in a collaborative, office-based

Qualifications

• Fluency in English language
• Some experience in an office setting is preferred
• Excellent organizational and prioritization skills
• Knowledge of Microsoft Office
• Great attention to detail and excellent oral and written communication skills

Responsibilities

• Provide day-to-day departmental/project support activities such as managing study supply inventory and orders, shipping, filing, faxing
• Coordinate and provide minutes for department/project meetings or conference calls
• Conduct quality review of documents
• Maintain databases/spreadsheets and compile reports
• Perform other tasks as needed

Skills

Fluency in English

Office experience

Organizational skills

Communication skills

Tools

Microsoft Office

Job description

Job Summary

Our global activities are growing rapidly, and we are currently seeking a full-time, office-based Clinical Trial Assistant to join our Site Contracts team in Milan. This position will work in a team to accomplish tasks and projects that are instrumental to the company’s success. If you want an exciting career where you use your previous expertise and can develop and grow your career even further, then this is the opportunity for you. Please ensure resumes are submitted in English

Responsibilities

• Provide day-to-day departmental/project support activities, such as managing study supply inventory and orders, shipping, filing, faxing, etc.;
• Coordinate and provide minutes for department/project meetings or conference calls;
• Conduct quality review of documents;
• Maintain databases/spreadsheets and compile reports; and
• Perform other tasks as needed.

Qualifications

• Fluency in English language
• Some experience in an office setting is preferred;
• Excellent organizational and prioritization skills;
• Knowledge of Microsoft Office; and
• Great attention to detail and excellent oral and written communication skills

Medpace Overview

Medpace is a full-service clinical contract research organization (CRO) providing phase l-lV clinical development services to the biotechnology, pharmaceutical, and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through the advancement of clinical research. We leverage in-country regulatory and therapeutic expertise across all major therapeutic areas including oncology, cardiology, metabolic, endocrinology, central nervous system, and anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, we employ more than 6,500 people across 40+ countries.

Why Medpace?

When you join Medpace, you become part of an innovative team that brings cutting-edge therapies to market while building a meaningful and rewarding career focused on scientific excellence and improving patient outcomes around the world through continuous learning and cross-functional collaboration.

Purpose-Driven Work

• Work alongside physicians, scientists, and industry-leading experts committed to advancing the global development of medical therapeutics through clinical research excellence

Collaborative Culture

• Contribute to an interactive team environment that empowers decision making, creative thinking, and continuous learning through open communication and mutual trust.
• Leadership throughout Medpace is both accessible and approachable

Continuous Growth & Development

• Office based environment with on-site mentors
• Defined career paths with clear advancement opportunities
• Industry renowned onboarding and training programs designed to accelerate professional development
• Ongoing training and continuous learning opportunities throughout your career
• An environment that encourages employees to influence change, contribute ideas, and grow quickly

Other Employee Benefits

• Competitive compensation programs that recognize and reward performance
• Comprehensive health, wellness, retirement, and PTO benefits
• Office based culture with occasional WFH that provides flexibility for eligible positions after training
• Company-sponsored social events

Please note benefits may vary based on country.

What to Expect Next

A Medpace team member will review your application and if your profile matches our current needs, you will be contacted for an interview. While we review all applications carefully, we are unable to respond to every applicant, and only candidates selected for interviews will be contacted.