Administration, Accounting and Office Specialist

AlfaDocs.com; Milano; Ibrido; EUR 30.000 - 35.000; Tempo pieno

Vantaggi offerti da questo lavoro

Welfare with Coverflex

Language course bonuses

Training courses and events

Serenis psychotherapy sessions

Yearly reunions

Snacks and fruit in office

Descrizione del lavoro

AlfaDocs, a healthcare software company in Milan, is seeking an Administrative/Finance professional for a 12-month fixed-term contract with the aim to extend. The role combines finance/accounting duties with office management in a hybrid setup: three days in the office, two days remote, 09:00–18:00, starting Sep/Oct 2026.

Fluency in Italian and English is required, with German as a plus. You will handle invoicing, banking, reporting, travel coordination, onboarding, and event planning,

Competenze

• 2 years of experience in administration and finance/accounting.
• Solid knowledge of accounting principles and familiarity with financial software.
• Excellent organizational and time-management skills; ability to multi-task.
• Fluent Italian & English (C1); German language is a plus.

Mansioni

• Invoicing: create client invoices accurately and distribute them timely.
• Balancing: keep financial records in order and reconciled regularly.
• Banking: manage daily banking activities and deposits.
• Cash Collection: follow up on outstanding payments with clients.
• Financial Reporting: prepare monthly reports on financial health.
• Office Management: travel, inventory, onboarding/offboarding, Milan office ops.
• Event management and coordination within budget.

Conoscenze

Administration

Finance & accounting

Organization & time management

Communication skills

Italian language

English language

German language (bonus)

Strumenti

Google Drive

Slack

Gmail

Fatture Web

Sportello Cloud

Descrizione del lavoro

At AlfaDocs, we're on a mission to transform healthcare. Our software platform makes the daily lives of medical practices and patients easier by streamlining practice management and patient relationships. With our all-in-one, cloud-based solution, healthcare professionals can focus more on care and less on administration.

We take pride in our responsibility to deliver high-performance solutions while fostering a collaborative and respectful environment where everyone's contributions are valued. We're driven by a shared passion to make a lasting impact on the healthcare industry, creating a space where both our team and our customers thrive.

Activities

Administration Tasks

• Invoicing: Overseeing the timely and accurate creation of client invoices and ensuring their distribution.
• Balancing: Ensuring all financial records are in order and reconciled on a regular basis.
• Banking: Managing daily banking activities, including transactions and deposits.
• Cash Collection: Overseeing the collection of outstanding payments and ensuring timely follow-ups with clients.
• Financial Reporting: Preparing monthly reports to provide insight into the financial health of the company.

Office Management Tasks

• Employees' Travel Management: Organizing and coordinating travel arrangements, ensuring cost-effectiveness and adherence to company policies.
• Inventory Management: Managing office supplies and inventory, including ordering and maintaining sufficient stock levels.
• Accounts Set-Up for New Employees: Coordinating the setup of accounts and IT resources for new hires for a smooth onboarding.
• Offboarding: Managing the offboarding process, ensuring all necessary steps are followed.
• Milan Office Management: Overseeing the day-to-day operations of the Milan office, including food, beverage, maintenance, and rent management.
• Event Management: Organizing and managing internal office events, ensuring smooth execution within budget.

Requirements

• 2 years of experience in administration and finance/accounting
• Solid knowledge of accounting principles and familiarity with financial software or tools (e.g., Fatture Web, Sportello Cloud)
• Excellent organizational and time-management skills, with a proven ability to prioritize and manage multiple workstreams
• Familiarity with Google Drive, Slack, Gmail
• Fluent Italian & English (at least C1)
• German-speaking skills are a plus

Administrative Info

• Contract: fixed-term contract of 12 months with the intention of extending the contract permanently (3°livello CCNL Commercio)
• Salary : 30K-35K
• Location: Milan, Italy (Via Eritrea n. 21 20157 (Palazzo Tecniche Nuove)
• Office Model: Hybrid Mode 3 days in the office, 2 days remote
• Working hours: Monday - Friday | 09:00 - 18:00 | 1-hour lunch break
• Trial Period: 60 working days
• Equipment: laptop, headphones, keyboard, mouse, smartphone with unlimited data, and a dedicated office monitor
• Start Date: Starting September/October 2026

Benefits

• Welfare with Coverflex (600€ a year)
• Bonus for paid English or German language courses.
• Training courses, books, workshops, and team-building activities for personal and professional growth.
• Partnership with Serenis (an online psychotherapy platform) - three sessions offered if needed.
• Regular company reunions (yearly meetups, Christmas dinner)
• Snacks and fruit always available in the office