YRGCARET1091

Zoho; Chennai District; On-site; INR 480,000 - 600,000; Full time

Benefits offered by this job

Health insurance coverage

24 days annual leave

Job summary

YRGMERF seeks an energetic Administrative Associate to provide end-to-end administrative support and operational oversight. This role reports jointly to the Finance Department and the Programme Head and serves as the central point of coordination for procurement, travel, accounting support, correspondence, office administration, and logistical functions.

This is a full-time, six-day-per-week position requiring a proactive individual who can independently manage multiple responsibilities, respond

Qualifications

• Bachelor’s or Master’s degree in Business Administration, Commerce, or a related discipline.
• 3–5 years of experience in administrative, operations, office management, or support functions.
• Demonstrated experience in procurement, travel coordination, accounting support, logistics, and correspondence management.
• Advanced proficiency in Microsoft Word, Excel, and spreadsheet applications.
• Excellent written and verbal communication skills in English.

Responsibilities

• Take ownership of day-to-day administrative operations and ensure smooth functioning of the office.
• Maintain office records, files, assets, equipment, and furniture.
• Coordinate internal communications and administrative processes across departments.
• Ensure timely resolution of administrative and operational requirements.
• Manage procurement processes, including quotations, purchase orders, vendor coordination, and delivery tracking.
• Process vendor invoices and coordinate payments with the Finance Department.
• Maintain vendor records and support cost-effective procurement practices.
• Coordinate travel bookings, accommodation arrangements, local transportation, and related logistics.
• Support planning and execution of meetings, workshops, conferences, and organisational events.
• Manage petty cash and maintain expenditure records.
• Support payment processing, approvals, and documentation.
• Assist with financial tracking, record maintenance, and reconciliation processes as required.
• Manage official correspondence and maintain communication records.
• Liaise effectively between management, programme teams, support functions, and external stakeholders.
• Support meeting scheduling and the preparation of related documentation.
• Provide administrative support for HR-related activities.
• Assist in coordinating employee documentation and routine staff requirements.
• Support communication between management and employees.

Skills

Procurement

Travel coordination

Accounting support

Office administration

MS Office

Communication skills

Confidentiality

Education

Bachelor’s or Master’s degree in Business Administration, Commerce, or related

Tools

MS Word

Excel

Spreadsheet applications

Job description

Egmore Nungambakkam, India | Posted on 06/08/2026

Establishedin 1993, YRGMERF is a pioneering non-governmental organisation in India,committed to transforming lives through integrated healthcare, inclusivepartnerships, and forward-looking research. Grounded in the values of integrityand sustainability, we address both immediate and evolving societal challenges, empoweringcommunities to attain equitable and lasting health outcomes. We providecomprehensive services across prevention, care, support, and treatment,particularly for those affected by HIV and other infectious diseases.

NIMIR (Nurturing, Inclusion, Mettle, Identity and Resilience), aninitiative of the YRG Foundation, is a program committed to empowering womenthrough skill development, financial literacy, and sustainable livelihoodopportunities. The program is designed to build financial confidence, improveemployability, and support long-term economic independence.

Womenand students from deserving and underserved communities with the aspiration tolearn, receive certification, and transition into meaningful employment.Through partnerships, outreach, capacity building, and evidence-basedinterventions, the project works to address key social and public healthchallenges while promoting inclusion, accountability, and sustainable impact.

Role Overview

NIMIR seeks an energetic and highly organisedAdministrative Associate to provide end-to-end administrative support andoperational oversight. This role reports jointly to the Finance Department andthe Programme Head and serves as the central point of coordination forprocurement, travel, accounting support, correspondence, office administration,and logistical functions.

This is a full-time, six-day-per-week positionrequiring a proactive individual who can independently manage multipleresponsibilities, respond to changing priorities, and ensure smooth day-to-dayoperations. Occasional weekend work may be required based on organisationalneeds.

Key Responsibilities

Administrationand Operations

• Take ownership of day-to-dayadministrative operations and ensure smooth functioning of the office.
• Maintain office records, files,assets, equipment, and furniture.
• Coordinate internalcommunications and administrative processes across departments.
• Ensure timely resolution ofadministrative and operational requirements.
  

Procurementand Vendor Management

• Manage procurement processes,including quotations, purchase orders, vendor coordination, and deliverytracking.
  
• Process vendor invoices andcoordinate payments with the Finance Department.
  
• Maintain vendor records andsupport cost-effective procurement practices.

Travel andLogistics

• Coordinate travel bookings,accommodation arrangements, local transportation, and related logistics.
  
• Support planning and execution ofmeetings, workshops, conferences, and organisational events.
  

Finance andAccounting Support

• Manage petty cash and maintainaccurate expenditure records.
  
• Support payment processing,approvals, and documentation.
  
• Assist with financial tracking,record maintenance, and reconciliation processes as required.
  

Coordinationand Communication

• Manage official correspondenceand maintain communication records.
  
• Liaise effectively betweenmanagement, programme teams, support functions, and external stakeholders.
  
• Support meeting scheduling and the preparation of related documentation.
  

HR and StaffSupport

• Provide administrative supportfor HR-related activities.
  
• Assist in coordinating employeedocumentation and routine staff requirements.
  
• Support communication betweenmanagement and employees.

Requirements

Qualifications& Skills

• Bachelor’s or Master’s degree inBusiness Administration, Commerce, or a related discipline.
  
• 3–5 years of experience inadministrative, operations, office management, or support functions.
  
• Demonstrated experience inprocurement, travel coordination, accounting support, logistics, andcorrespondence management.
  
• Advanced proficiency in MicrosoftWord, Excel, and spreadsheet applications.
  
• Strong computer skills andfamiliarity with office productivity tools.
  
• Excellent written and verbal communication skills in English.
• Energetic,proactive, and willing to take ownership of responsibilities.
• Highlyorganised with strong attention to detail.
• Able tomaintain confidentiality while handling sensitive information.
• Self-assuredand capable of working independently with minimal supervision.
• Comfortableworking in a fast-paced environment and managing multiple prioritiessimultaneously.
• Willingnessto work a six-day week and provide support during weekends when required.
  
• Women candidates will be preferred

Benefits& Work Environment

• 24 days of annual leave, inaddition to public holidays.
  
• Health insurance coverage
  
• Opportunity to work in acollaborative and inclusive environment.
  
• Scope for learning andprofessional development.
  

YRG is an equal-opportunityorganisation. At YRG, we are committed to supporting inclusion and diversity aspart of our values. We celebrate differences in abilities, sexual orientation,ethnicity, faith, and gender. Our team are people with different strengths,experiences, and backgrounds, who share a passion for improving people's lives.