Workplace Administrator

Dezerv; Bengaluru; On-site; INR 558,000 - 892,800; Full time

Job summary

Dezerv, India’s first expert-led investment platform, is seeking an experienced Executive Assistant to support the founders and leadership. The role centers on calendar management, travel arrangements, meeting coordination, and confidential task handling to keep executives aligned and productive.

You will take notes, draft summaries, prepare materials for meetings, and assist in planning events while liaising across departments.

Qualifications

• 3-4 years of admin experience is required.
• Strong business sense and proactive attitude.
• Expert user of Google Apps: Gmail, Calendar, Sheets, Docs.
• Bachelor's degree in any field is required.
• Proven experience in guest management and arranging meetings.
• Excellent organizational and time management skills.

Responsibilities

• Manage founders' and leaders' schedules and travel arrangements.
• Filter and prioritize tasks based on outcomes and priorities.
• Handle ad-hoc workplace projects for leaders.
• Coordinate departmental meetings, reviews, offsites and town halls.
• Attend meetings, take notes, and draft minutes and summaries.
• Manage content flow and assist in information dissemination to leaders.
• Maintain strict confidentiality and act as liaison for board meetings.

Skills

Organizational skills

Time management

Communication

Interpersonal skills

Confidentiality

Google Apps expert

Education

Bachelor's degree

Tools

Google Apps

Job description

Dezerv is India’s first expert-led investment platform. Dezerv is co-founded by Sandeep Jethwani, Vaibhav Porwal, and Sahil Contractor. They have led and founded successful wealth management businesses and managed over USD 7 billion in assets. The Dezerv team brings together decades of investing expertise from leading global financial institutions like JP Morgan, UBS, BNP Paribas, etc. Our team of experts monitor the performance of portfolios and rebalance them if required to ensure long-term success. We are backed by marque firms like Accel, Elevation, Matrix, etc. Since inception, our clients have trusted us with over 17000+ Crores of their assets.

What are we building Dezerv?

Investing is stressful and emotional. Building & growing wealth is difficult and time-consuming. Most individuals struggle with managing their investments and money. Our goal is to help individuals grow their wealth without the stress, time, and costs involved in a traditional investment. At Dezerv, We are building a platform that leverages our decades of investment expertise to help individuals invest better for their future.

What are you expected to do?

• Managing the founders’ and leaders’ schedule, scheduling meetings, organizing travel arrangements, and other administrative tasks.
• Filter and prioritize tasks based on outcomes and priorities of the leaders
• Take on ad-hoc workplace projects that the leaders want to execute
• Manage the leader(s) professional commitments, including scheduling meetings, appointments, engagements, and travel arrangements
• Schedule departmental meetings, business reviews, offsites and town halls; assist in the planning, preparation and execution of these events
• Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries
• Work on calendar management, as well as management of content and flow of information to leaders
• Uphold a strict level of confidentiality
• Act as a liaison and provide support for the Board meetings

What are we looking for?

• Prior work experience of 3-4 years as an admin
• Knack of business understanding and have a positive and street-smart attitude
• Expert user in Google Apps, including Gmail, Calendar, Sheets and Docs
• Bachelor's degree in any field
• Proven experience in guest management, situational handling and delivering experiences
• Strong organizational and time management skills with attention to detail
• Excellent communication and interpersonal abilities to work collaboratively across departments
• Ability to adapt to changing priorities and handle multiple tasks simultaneously
• Demonstrated problem-solving and decision-making skills