Walk-in | Accounts Payable Preparer

Crimson Schools; Hyderabad; On-site; INR 350,000 - 500,000; Full time

Job summary

Crimson Schools in Hyderabad is hiring an Accounts Payable Preparer to manage first-level processing of vendor invoices, expense claims, and payment requests. You will ensure accurate data entry, three-way matching, and GST/TDS application for timely second-level review.

You will collaborate with the AP Reviewer to resolve queries, maintain documentation, and support month-end closing. Prior AP experience and ERP familiarity are preferred.

Qualifications

• GST knowledge including ITC rules and TDS basics.
• Familiarity with ERP systems (Tally/Zoho/SAP/Oracle).
• Strong Excel skills: lookups, pivots, basic reconciliations.

Responsibilities

• Process and log vendor invoices and expense claims across group entities.
• Capture invoice details: vendor, amount, GST, TDS, cost centre.

Skills

GST knowledge

ERP experience

Excel proficiency

Attention to detail

Education

B. Com / M. Com / CA Inter / CMA Inter

Tools

Tally

Zoho Books

SAP

Oracle

Job description

Accounts Payable Preparer

Location: Hyderabad

Employment Type: Full-time

Role Summary:

The Accounts Payable Preparer is responsible for the first-level processing of all vendor invoices, payment requests, and expense claims across group entities. The role covers accurate data capture, invoice coding, three-way matching, and initial GST/TDS application, ensuring that every transaction is complete, correctly supported, and ready for second-level review before payment release. The Preparer is the first line of accuracy and completeness in the AP cycle, working closely with the AP Reviewer to resolve queries and close out exceptions.

Key Responsibilities:

Invoice Processing & Data Entry

• Receive, log, and process vendor invoices and expense claims received across group entities, ensuring timely entry into the accounting / ERP system.
• Capture invoice details accurately vendor, amount, GST treatment, TDS applicability and rates, cost centre / entity coding based on supporting documentation.
• Perform three-way matching (POinvoicereceipt) for applicable invoices and raise queries for mismatches before forwarding for review.
• Prepare employee reimbursement claims for processing, checking submissions against the travel and expense policy and flagging missing bills or approvals.
• Prepare payment batches for review, including bank details, due dates, and supporting documentation.

Agreement & Supporting Document Handling

• Collate and verify the underlying agreement, work order, or purchase order for every invoice, checking billed rates, milestones, and payment terms against contracted terms.
• Flag invoices without a valid, signed agreement or PO for escalation and regularization before processing.
• Ensure completeness of supporting documents signed agreements / WOs, GRNs or service completion confirmations, delivery challans, measurement certificates, timesheets, or milestone sign-offs as applicable to the nature of expense.
• Maintain and update the tracker of agreements linked to recurring vendors, noting expiries, rate revisions, and renewal dates, and flag upcoming expiries to the AP Reviewer.

Compliance Support

• Apply the correct TDS section, rate, and deduction on each invoice based on vendor category and nature of payment; attach lower-deduction certificates where available.
• Verify vendor GSTIN validity and HSN/SAC classification at the point of invoice entry; flag discrepancies for the GST team's review.
• Follow the delegation of authority (DOA) and approval workflow applicable to each entity when routing invoices for approval.
• Maintain complete and organized documentation for every transaction processed, ready for audit and review.

Vendor & Ledger Support

• Prepare vendor master creation and modification requests (new vendors, bank detail changes) with supporting KYC documents for approval.
• Support vendor ledger reconciliation by preparing statements, identifying open items, and following up on supporting documents for advances and debit balances.
• Assist in MSME vendor classification and track payment due dates under the MSMED Act (45-day rule) to flag ageing items before they turn overdue.

Reporting & Closing Support

• Support month-end closing by preparing expense provisions, accrual workings for unbilled services, and cut-off listings for review.
• Prepare draft AP ageing, ITC mismatch, and TDS exception reports for the AP Reviewer / Finance Controller.
• Assemble schedules and supporting documentation for statutory, internal, and tax audits as requested.

Candidate Profile:

Qualifications & Experience

• B. Com / M. Com / CA Inter / CMA Inter.
• 1-4 years of experience in accounts payable or finance operations; freshers with strong fundamentals and internship exposure to AP processes may also be considered.
• Exposure to a multi-entity or shared-services environment is an advantage.

Technical Skills

• Working knowledge of GST (ITC rules, RCM, e-invoicing basics) and TDS provisions.
• Familiarity with Tally / Zoho Books / SAP / Oracle or similar ERP systems.
• Good working knowledge of Excel (lookups, pivot tables, basic reconciliation workflows).