Vice President QS Contracts Interior Fit-out

Padam Interiors; Mumbai; On-site; INR 4,000,000 - 6,000,000; Full time

Job summary

Padam Interiors seeks an experienced Vice President Quantity Surveying (QS – Contracts) to lead the Contracts and QS function at our Head Office in Andheri West, Mumbai. The ideal candidate will bring extensive experience in commercial interior fit-out projects, contract administration, cost management, commercial negotiations, and claims management.

You will oversee project commercial operations, ensuring cost control, protecting contractual interests, maximizing profitability, and managing

Qualifications

• 18–25 years of experience in QS, contracts and commercial management.
• Extensive experience in commercial interior fit-out and turnkey projects.
• Strong knowledge of BOQs, cost estimation, contract administration, and negotiations.

Responsibilities

• Lead the complete contract lifecycle from review to closure.
• Review client contracts, work orders, and subcontracts for risks.
• Define terms, scope, payment milestones, retention, and variation clauses.
• Develop standard contract templates and guidelines.
• Advise on contractual obligations and risk mitigation.
• Oversee QS activities across multiple locations.
• Monitor budgets, cash flow, and gross margins.
• Identify cost-saving opportunities without compromising quality.

Skills

Quantity Surveying

Contract Management

Cost Estimation

Leadership

Negotiation

MS Excel

Education

B.E./B.Tech in Civil Engineering

Bachelor’s in Quantity Surveying

Postgraduate in Construction/Commercial Management

Tools

Construction Management Software

Job description

Job Summary

We are looking for an experienced Vice President Quantity Surveying (QS – Contracts) to lead the Contracts and Quantity Surveying function at our Head Office in Andheri West, Mumbai. The ideal candidate should have extensive experience in commercial interior fit-out projects, contract administration, cost management, commercial negotiations, and claims management.

The candidate will be responsible for overseeing project commercial operations, ensuring cost control, protecting contractual interests, maximizing profitability, and managing client and subcontractor contracts across multiple projects.

Key Responsibilities

1. Contracts Management

• Lead the complete contract lifecycle, including contract review, negotiation, execution, administration, and closure.
• Review client contracts, work orders, subcontract agreements, and purchase orders to identify commercial and contractual risks.
• Ensure contractual terms, scope, deliverables, payment milestones, retention, liquidated damages, and variation clauses are clearly defined.
• Develop and implement standard contract templates, procedures, and commercial guidelines.
• Advise project teams and senior management on contractual obligations, risks, and mitigation strategies.

2. Quantity Surveying & Cost Management

• Oversee quantity surveying activities for commercial interior fit-out projects across multiple locations.
• Review BOQs, tender estimates, cost plans, budgets, and detailed quantity take-offs.
• Ensure accurate measurement, valuation, certification, and reconciliation of executed works.
• Monitor project budgets, cost-to-complete forecasts, cash flow, and gross margins.
• Identify cost-saving opportunities without compromising quality or project specifications.

3. Tendering & Commercial Negotiations

• Lead commercial reviews of tenders, bids, and client enquiries.
• Review BOQs, specifications, drawings, and scope documents to identify discrepancies and scope gaps.
• Lead negotiations with clients, consultants, vendors, and subcontractors.
• Ensure appropriate commercial terms and risk provisions are incorporated into contracts.
• Support the business development team in preparing competitive and commercially viable proposals.

4. Variation Orders & Claims Management

• Oversee the identification, documentation, pricing, submission, and approval of variations and extra works.
• Ensure all additional works are supported by appropriate client instructions and contractual documentation.
• Manage contractual claims relating to scope changes, delays, prolongation costs, and additional expenses.
• Monitor pending variations, claims, and commercial recoveries to minimize revenue leakage.
• Support dispute resolution and contractual negotiations where required.

5. Subcontractor & Vendor Commercial Management

• Review and approve subcontractor quotations, commercial comparisons, work orders, and final accounts as per the company's approval matrix.
• Ensure subcontract agreements align with the main contract wherever applicable.
• Monitor subcontractor billing, certification, retention, advances, and final settlements.
• Establish commercial evaluation standards for subcontractor and vendor selection.
• Ensure transparency and compliance throughout the procurement and contracting process.

6. Project Commercial Control

• Establish project-wise commercial reporting systems and performance indicators.
• Review monthly project cost reports, budget variances, commitments, billing status, and projected profitability.
• Coordinate with project managers, procurement, planning, finance, and execution teams to resolve commercial issues.
• Monitor client billing, payment certification, outstanding receivables, and retention recovery.
• Identify financial and contractual risks and recommend corrective actions to senior management.

7. Team Leadership & Process Improvement

• Lead, mentor, and develop the QS and Contracts team at the Head Office.
• Allocate responsibilities and establish performance standards for the department.
• Review team deliverables, contract compliance, commercial reporting, and project support.
• Develop standard operating procedures, approval matrices, and reporting formats.
• Promote coordination between Head Office and project teams across locations.

Educational Qualification

• Bachelor's degree in Civil Engineering, Quantity Surveying, or a related discipline.
• Postgraduate qualifications in Construction Management, Contracts Management, or Commercial Management will be an advantage.

Required Experience & Skills

• 18–25 years of overall experience in Quantity Surveying, Contracts, and Commercial Management.
• Significant experience in commercial interior fit-out, corporate office interiors, and turnkey interior projects.
• Strong knowledge of BOQs, rate analysis, cost estimation, contract administration, and commercial negotiations.
• Proven expertise in variation management, claims, final accounts, and subcontractor settlements.
• Experience handling multiple projects and leading a central QS/Contracts function.
• Strong leadership, analytical, negotiation, communication, and decision‑making skills.
• Proficiency in MS Excel and construction commercial management tools.

Key Performance Indicators (KPIs)

• Project profitability and cost control.
• Accuracy of cost forecasts and commercial reports.
• Timely submission and recovery of client bills and variation claims.
• Reduction in unapproved extra works and revenue leakage.
• Timely closure of subcontractor accounts and project final accounts.
• Contract compliance and reduction of commercial risks.
• Performance and productivity of the QS and Contracts team.