Vendor Desk Executive - Accounts Payable

BudgetCFS Terminals Pvt. Ltd.; Navi Mumbai; On-site; INR 420,000 - 600,000; Full time

Job summary

BudgetCFS Terminals Pvt. Ltd. in Navi Mumbai (Sanpada, Head Office) seeks a Vendor Desk Executive - Accounts Payable to manage end-to-end vendor payments, verify invoices, coordinate approvals, and assist in payment uploads to banks.

The role requires 2–3 years in Accounts Payable, proficiency in Tally/SAP/ERP, and strong Excel skills. Exposure to GST/TDS compliance and audit readiness is preferred.

Qualifications

• Bachelor’s or Master’s degree in commerce/finance or MBA (Finance) or equivalent.
• 2–3 years of experience in Accounts Payable or Vendor Management, preferably in logistics/warehousing.
• Proficiency in ERP software (Tally, SAP) and bank payment upload processes.

Responsibilities

• Manage and monitor incoming vendor invoices and ensure accurate inward entry in the accounting software.
• Coordinate with internal departments for invoice verification, approvals, and supporting documentation.
• Maintain vendor ledger details and track invoice processing from receipt to payment.
• Prepare and update vendor payment proposals based on due dates and approved schedules.
• Assist in uploading payment files and batches to bank portals for vendor disbursements.
• Ensure accuracy of vendor bank details and compliance with internal authorization processes.
• Track rejected or returned payments and coordinate resolution with vendors and banks.
• Maintain records of invoices, payments, debit/credit notes, and communication for audit readiness.
• Support vendor account reconciliation and follow up on pending documentation or disputes.
• Generate MIS reports on vendor payment status, ageing, and other requirements.
• Ensure compliance with GST, TDS, and statutory norms during invoice processing.
• Improve vendor desk efficiency and payment turnaround time continuously.

Skills

Tally/SAP/ERP

Bank payments knowledge

Excel & data management

Education

B.Com / M.Com / MBA (Finance)

Tools

Tally ERP

SAP

ERP systems

Job description

Vendor Desk Executive - Accounts Payable

Sanpada Full Time

Department: Finance & Accounts
Location: Sanpada, Head Office
Reporting To: Manager – Accounts Payable
Job Summary
The Vendor Desk Executive will be responsible for managing the end-to-end vendor payment process, including invoice inward, verification coordination, vendor communication, and assisting in payment uploads to the bank. The role involves maintaining accurate records in the accounting software, ensuring timely vendor payments, and supporting internal control compliance within the Accounts Payable function.

Key Responsibilities

• Manage and monitor incoming vendor invoices and ensure accurate inward entry in the accounting software
• Coordinate with internal departments for invoice verification, approvals, and supporting documentation
• Maintain vendor ledger details and track invoice processing from receipt to payment
• Prepare and update vendor payment proposals based on due dates and approved schedules
• Assist in uploading payment files and batches to bank portals for vendor disbursements
• Ensure accuracy of vendor bank details and compliance with internal authorization processes
• Track rejected or returned payments and coordinate resolution with vendors and banks
• Maintain records of invoices, payments, debit/credit notes, and communication for audit readiness
• Support vendor account reconciliation and follow up on pending documentation or disputes
• Generate MIS reports on vendor payment status, ageing, and other requirements
• Ensure compliance with GST, TDS, and statutory norms during invoice processing
• Improve vendor desk efficiency and payment turnaround time continuously

Qualifications & Experience

• Education: B.Com / M.Com / MBA (Finance) or equivalent
• Experience: 2–3 years in Accounts Payable or Vendor Management, preferably in logistics, CFS, or warehousing operations
• Technical Skills:
  • Proficiency in Tally ERP / SAP / accounting ERP systems
  • Knowledge of bank payment upload processes and formats (NEFT, RTGS, etc.)
  • Strong Excel and data management skills

Key Competencies

• Excellent organizational and coordination skills
• Strong communication and vendor relationship management
• High accuracy and attention to detail in invoice and payment processing
• Good understanding of payment approval workflows and banking procedures
• Ability to manage multiple priorities and meet payment deadlines
• Ethical, reliable, and proactive team player