US Payroll Specialist

Apex Sourcing Info Services; New Delhi; On-site; INR 600,000 - 900,000; Full time

Job summary

Apex Sourcing & Services Pvt. Ltd. is seeking a detail-oriented US Payroll Specialist to manage payroll activities, timesheet processing, data management, and reporting for US-based clients.

Ideal candidates will have 3+ years of US payroll experience, strong knowledge of US taxation, and proficiency in QuickBooks and Advanced MS Excel. Strong numerical and analytical skills and excellent communication are essential.

Qualifications

• 3+ years of US payroll experience.
• Working knowledge of US payroll processes and US taxation.
• Proficiency in QuickBooks and Advanced MS Excel.
• Strong numerical aptitude and data accuracy.
• Excellent verbal and written communication skills.
• Ability to meet payroll deadlines.

Responsibilities

• Collect, verify and process employee timesheets and payroll information.
• Enter and maintain payroll data in payroll systems and databases.
• Assist in processing US payroll accurately and within timelines.
• Maintain payroll records and tax-related documentation.
• Respond to payroll queries and resolve discrepancies promptly.
• Prepare payroll reports and provide MIS updates.
• Analyze datasets to identify trends and insights and present findings.

Skills

US payroll knowledge

US taxation

Analytical skills

Communication skills

Detail oriented

Education

Bachelor's degree

Tools

QuickBooks

Advanced MS Excel

Job description

Shift: Night Shift (US Business Hours)

Apex Sourcing & Services Pvt. Ltd. is looking for detail-oriented and analytical US Payroll Specialists to manage payroll-related activities, timesheet processing, payroll data management and reporting for US-based clients.

The ideal candidate should have working knowledge of US payroll processes, US taxation, QuickBooks and Advanced MS Excel. The candidate must possess strong numerical and analytical skills, accuracy in data handling and excellent communication abilities.

Key Responsibilities

• Collect, verify and process employee timesheets, attendance data and payroll information.
• Enter and maintain payroll data in payroll systems, QuickBooks and administrative databases.
• Assist in processing US payroll accurately and within stipulated timelines.
• Maintain payroll records, employee information, tax-related documentation and transaction details.
• Respond to payroll-related queries and resolve discrepancies in a timely manner.
• Review timesheets, payroll inputs and supporting documents to ensure data accuracy.
• Prepare payroll reports, analyse data and provide regular MIS updates.
• Analyse complex datasets, identify trends and highlight discrepancies or business insights.
• Generate and present reports to relevant stakeholders and management.
• Use Advanced MS Excel for payroll data analysis, reconciliation and reporting.
• Ensure confidentiality and accuracy while handling sensitive payroll and employee information.
• Coordinate with internal teams and stakeholders to ensure smooth payroll operations.

Desired Candidate Profile

• Graduate in any discipline.
• 3+ years of relevant experience in US Payroll, US Accounting or payroll processing.
• Working knowledge of US payroll processes and US taxation.
• Hands-on experience with QuickBooks is preferred.
• Strong proficiency in Advanced MS Excel, including data analysis and reporting.
• Understanding of timesheet processing, payroll calculations and payroll documentation.
• Strong numerical aptitude and analytical skills.
• Excellent verbal and written communication skills.
• Strong organisational, multitasking and time management abilities.
• High attention to detail and accuracy.
• Ability to work independently and meet strict payroll deadlines.