US Bookkeeper

Virtual Admin; Mohali; On-site; INR 600,000 - 900,000; Full time

Job summary

Virtual Admin seeks an experienced US Bookkeeper to join our team and manage bookkeeping for US-based clients using QuickBooks Online (QBO). The role emphasizes accuracy, month-end close, and timely financial reporting.

You will perform reconciliations, prepare P&L, balance sheets, cash flows, and maintain compliant records across multiple engagements. Ideal candidates bring 5+ years of QBO experience, strong US accounting knowledge, and superb communication skills to collaborate with

Qualifications

• 5+ years of hands-on experience with QuickBooks Online (QBO) is mandatory.
• 810+ years of overall bookkeeping/accounting experience, preferably supporting US-based clients.
• Strong understanding of US bookkeeping and accounting practices.
• Hands-on experience with bank and credit card reconciliations.
• Strong knowledge of financial statements and month-end closing processes.
• Experience handling accounts payable, accounts receivable, invoicing, and payment transactions.
• Experience working with businesses with annual revenue below $15 million is preferred.
• Strong understanding of accounting principles and bookkeeping best practices.
• Excellent written and verbal English communication skills.
• Strong analytical and problem-solving abilities.High attention to detail and accuracy.
• Ability to independently manage multiple clients, priorities, and deadlines.
• Strong organizational and stakeholder management skills.

Responsibilities

• Manage day-to-day bookkeeping activities for US-based clients using QuickBooks Online (QBO).
• Maintain accurate and up-to-date financial records in accordance with US accounting practices.
• Prepare and review Profit & Loss Statements, Balance Sheets, Cash Flow Statements, and other financial reports.
• Perform bank, credit card, and other account reconciliations.
• Review financial transactions and identify discrepancies, errors, or unusual activities.
• Assist with month-end and year-end closing activities.
• Manage accounts payable, accounts receivable, invoicing, and payment-related activities as required.
• Ensure accurate categorization and mapping of transactions in QBO.
• Review payroll-related entries and identify payroll mapping or accounting discrepancies.
• Prepare monthly financial reports, KPIs, and other management reports.
• Assist in basic financial analysis, forecasting, and budgeting activities.
• Support CFOs, CEOs, Accounting Managers, and other client stakeholders with accounting-related requirements.
• Identify opportunities to improve bookkeeping processes and maintain proper accounting SOPs.
• Coordinate effectively with internal teams, reporting managers, and US-based clients.
• Ensure all assigned deliverables are completed accurately and within deadlines.
• Maintain confidentiality and security of client financial information.

Skills

QBO expertise

US bookkeeping

Financial analysis

Month-end closing

Attention to detail

Communication

Education

Bachelor's degree in Accounting/Finance

Accounting certifications

Tools

QuickBooks Online

Bank reconciliations

Financial reporting

Job description

About the Role

We are looking for an experienced and detail-oriented US Bookkeeper to join our growing team. The ideal candidate will have strong hands‑on experience in US bookkeeping, QuickBooks Online (QBO), financial reporting, reconciliations, and accounting operations.

The selected candidate will be responsible for maintaining accurate financial records, managing bookkeeping activities, preparing financial reports, supporting month‑end and year‑end closing, and ensuring timely completion of accounting deliverables for US‑based clients.

Key Responsibilities

• Manage day-to-day bookkeeping activities for US‑based clients using QuickBooks Online (QBO).
• Maintain accurate and up‑to‑date financial records in accordance with US accounting practices.
• Prepare and review Profit & Loss Statements, Balance Sheets, Cash Flow Statements, and other financial reports.
• Perform bank, credit card, and other account reconciliations.
• Review financial transactions and identify discrepancies, errors, or unusual activities.
• Assist with month‑end and year‑end closing activities.
• Manage accounts payable, accounts receivable, invoicing, and payment‑related activities as required.
• Ensure accurate categorization and mapping of transactions in QuickBooks Online.
• Review payroll‑related entries and identify payroll mapping or accounting discrepancies.
• Prepare monthly financial reports, KPIs, and other management reports.
• Assist in basic financial analysis, forecasting, and budgeting activities.
• Support CFOs, CEOs, Accounting Managers, and other client stakeholders with accounting‑related requirements.
• Identify opportunities to improve bookkeeping processes and maintain proper accounting SOPs.
• Coordinate effectively with internal teams, reporting managers, and US‑based clients.
• Ensure all assigned deliverables are completed accurately and within deadlines.
• Maintain confidentiality and security of client financial information.

Required Qualifications & Skills

• 5+ years of hands‑on experience with QuickBooks Online (QBO) is mandatory.
• 810+ years of overall bookkeeping/accounting experience, preferably supporting US‑based clients.
• Strong understanding of US bookkeeping and accounting practices.
• Hands‑on experience with bank and credit card reconciliations.
• Strong knowledge of financial statements and month‑end closing processes.
• Experience handling accounts payable, accounts receivable, invoicing, and payment transactions.
• Experience working with businesses with annual revenue below $15 million is preferred.
• Strong understanding of accounting principles and bookkeeping best practices.
• Excellent written and verbal English communication skills.
• Strong analytical and problem‑solving abilities.High attention to detail and accuracy.
• Ability to independently manage multiple clients, priorities, and deadlines.
• Strong organizational and stakeholder management skills.

Preferred Candidate Profile

• Previous experience working with US accounting/bookkeeping firms or US‑based clients.
• Advanced hands‑on proficiency in QuickBooks Online.
• Experience managing complete bookkeeping functions independently.
• Familiarity with US financial reporting and accounting workflows.
• Comfortable communicating directly with international clients and stakeholders.
• Proactive approach with strong business and financial acumen.
• Ability to work independently while collaborating effectively with remote teams.

Education

• Bachelor's degree in Accounting, Finance, Commerce, or a related field preferred.
• Relevant accounting certifications will be an added advantage.

Key Requirement

Candidates must have a minimum of 5 years of hands‑on experience working with QuickBooks Online (QBO).