Transport Executive

Varun Beverages Limited; Nelamangala; On-site; INR 300,000 - 550,000; Full time

Job summary

Varun Beverages Limited is seeking a Transport Executive to oversee a fleet of 10 company-owned vehicles in Karnataka. You will monitor vehicle status, optimize utilization against sales orders, and coordinate with Shipping, Sales, Warehouse, and Customer teams to ensure timely delivery.

You will also supervise drivers, enforce safety policies, track fuel usage, manage maintenance, and handle driver rosters and replacements to minimize downtime.

Responsibilities

• Monitor the daily status of all 10 company-owned vehicles.
• Maintain vehicle availability, loading status, dispatch status, delivery status, and return-to-plant updates.
• Ensure maximum vehicle utilization by planning trips and allocating vehicles according to sales orders and delivery requirements.
• Monitor vehicle movement from plant to customer locations and back.
• Coordinate with the Shipping, Sales, Warehouse, and Customer teams to ensure timely vehicle deployment.
• Avoid unnecessary vehicle idling, detention, and unproductive trips.
• Maintain a daily vehicle tracking and utilization report.
• Monitor driver attendance, availability, duty status, and daily trip assignments.
• Ensure drivers follow company policies, traffic rules, safety guidelines, and customer delivery procedures.
• Maintain updated driver details, driving licence validity, contact numbers, and emergency contacts.
• Coordinate with drivers regarding loading, dispatch, delivery, unloading, and return-to-plant status.
• Monitor driver behaviour, performance, punctuality, and customer complaints.
• Address driver issues and elevate unresolved matters to the concerned manager.
• Ensure every vehicle has an available, trained, and authorized driver.
• Monitor vehicle-wise diesel consumption, fuel filling, and kilometre readings.
• Maintain diesel issue records, fuel bills, odometer readings, and trip-wise fuel consumption.
• Calculate vehicle mileage and compare actual fuel consumption against the approved mileage benchmark.
• Identify abnormal diesel consumption, fuel discrepancies, and possible fuel misuse.
• Reconcile fuel purchases, fuel balances, and vehicle-wise fuel expenses.
• Monitor AdBlue consumption wherever applicable.
• Submit daily or weekly fuel consumption and variance reports to management.
• Plan and monitor preventive maintenance for all 10 vehicles.
• Track engine oil changes, tyre condition, battery condition, brakes, clutch, lights, and other critical components.
• Coordinate with workshops and service centres for vehicle servicing and repairs.
• Maintain vehicle-wise maintenance history, repair bills, and service schedules.
• Monitor breakdowns and arrange emergency repairs to minimize vehicle downtime.
• Ensure vehicle fitness certificates, insurance, permits, PUC certificates, and other statutory documents remain valid.
• Ensure vehicles are roadworthy and safe before deployment.
• Maintain daily driver attendance, leave records, weekly offs, and absenteeism details.
• Prepare driver duty rosters and allocate drivers based on vehicle availability and trip requirements.
• Monitor planned and unplanned driver leave.
• Arrange replacement drivers whenever regular drivers are absent or unavailable.
• Coordinate with HR and the transport manager regarding driver shortages, overtime, and attendance discrepancies.
• Maintain records of driver turnover, disciplinary issues, and performance concerns.
• Ensure no vehicle remains idle due to a shortage of drivers without timely escalation.
• Maintain vehicle-wise logbooks for all 10 trucks.
• Record opening and closing odometer readings, trip kilometres, destination, customer details, and trip dates.
• Record diesel filling, mileage, toll expenses, maintenance, and vehicle downtime.
• Verify logbook entries against GPS tracking, fuel bills, FASTag statements, and trip documents.
• Ensure drivers submit complete and accurate trip records.
• Maintain proper records for audits and management reviews.
• Collect and verify diesel bills, toll receipts, repair bills, service invoices, and other vehicle-related expenses.
• Check bills for accuracy, vehicle number, date, amount, and supporting documents.
• Prepare vehicle-wise expense statements and reimbursement claims.
• Coordinate with Finance and Accounts for bill submission, approval, and payment follow-up.
• Maintain records of approved, pending, and reimbursed expenses.
• Monitor monthly vehicle operating costs and highlight unusual expenses.
• Ensure all expenses comply with company policies and approval procedures.
• Coordinate with Shipping teams to plan vehicle deployment based on order priority and delivery requirements.
• Ensure vehicles are assigned to suitable routes and customer locations.
• Monitor loading completion, dispatch, transit, customer arrival, unloading, and return status.
• Follow up on delivery delays, customer unloading issues, and vehicle detention.
• Coordinate with customers and drivers to resolve delivery-related problems.
• Ensure proof of delivery (POD), delivery challans, and other required documents are collected and submitted.
• Prioritize vehicle availability for the next dispatch plan.
• Ensure drivers conduct pre-trip and post-trip vehicle inspections.
• Verify tyres, brakes, lights, mirrors, emergency equipment, and tarpaulin or load-covering arrangements.
• Ensure goods are loaded safely and secured properly.

Job description

Transport Executive Roles and Responsibilities

Department: Shipping

Fleet Size: 10 Company-Owned Vehicles (12-Tonne Trucks)

1. Company Vehicle Monitoring and Utilization

Monitor the daily status of all 10 company-owned vehicles.

Maintain vehicle availability, loading status, dispatch status, delivery status, and return-to-plant updates.

Ensure maximum vehicle utilization by planning trips and allocating vehicles according to sales orders and delivery requirements.

Monitor vehicle movement from plant to customer locations and back.

Coordinate with the Shipping, Sales, Warehouse, and Customer teams to ensure timely vehicle deployment.

Avoid unnecessary vehicle idling, detention, and unproductive trips.

Maintain a daily vehicle tracking and utilization report.

2. Driver Monitoring and Coordination

Monitor driver attendance, availability, duty status, and daily trip assignments.

Ensure drivers follow company policies, traffic rules, safety guidelines, and customer delivery procedures.

Maintain updated driver details, driving licence validity, contact numbers, and emergency contacts.

Coordinate with drivers regarding loading, dispatch, delivery, unloading, and return-to-plant status.

Monitor driver behaviour, performance, punctuality, and customer complaints.

Address driver issues and elevate unresolved matters to the concerned manager.

Ensure every vehicle has an available, trained, and authorized driver.

3. Fuel and Diesel Management

Monitor vehicle-wise diesel consumption, fuel filling, and kilometre readings.

Maintain diesel issue records, fuel bills, odometer readings, and trip-wise fuel consumption.

Calculate vehicle mileage and compare actual fuel consumption against the approved mileage benchmark.

Identify abnormal diesel consumption, fuel discrepancies, and possible fuel misuse.

Reconcile fuel purchases, fuel balances, and vehicle-wise fuel expenses.

Monitor AdBlue consumption wherever applicable.

Submit daily or weekly fuel consumption and variance reports to management.

4. Vehicle Maintenance and Repairs

Plan and monitor preventive maintenance for all 10 vehicles.

Track engine oil changes, tyre condition, battery condition, brakes, clutch, lights, and other critical components.

Coordinate with workshops and service centres for vehicle servicing and repairs.

Maintain vehicle-wise maintenance history, repair bills, and service schedules.

Monitor breakdowns and arrange emergency repairs to minimize vehicle downtime.

Ensure vehicle fitness certificates, insurance, permits, PUC certificates, and other statutory documents remain valid.

Ensure vehicles are roadworthy and safe before deployment.

5. Driver Attendance, Leave, and Replacement Management

Maintain daily driver attendance, leave records, weekly offs, and absenteeism details.

Prepare driver duty rosters and allocate drivers based on vehicle availability and trip requirements.

Monitor planned and unplanned driver leave.

Arrange replacement drivers whenever regular drivers are absent or unavailable.

Coordinate with HR and the transport manager regarding driver shortages, overtime, and attendance discrepancies.

Maintain records of driver turnover, disciplinary issues, and performance concerns.

Ensure no vehicle remains idle due to a shortage of drivers without timely escalation.

6. Vehicle Logbook and Documentation

Maintain vehicle-wise logbooks for all 10 trucks.

Record opening and closing odometer readings, trip kilometres, destination, customer details, and trip dates.

Record diesel filling, mileage, toll expenses, maintenance, and vehicle downtime.

Verify logbook entries against GPS tracking, fuel bills, FASTag statements, and trip documents.

Ensure drivers submit complete and accurate trip records.

Maintain proper records for audits and management reviews.

7. Bills, Expenses, and Reimbursement Management

Collect and verify diesel bills, toll receipts, repair bills, service invoices, and other vehicle-related expenses.

Check bills for accuracy, vehicle number, date, amount, and supporting documents.

Prepare vehicle-wise expense statements and reimbursement claims.

Coordinate with Finance and Accounts for bill submission, approval, and payment follow-up.

Maintain records of approved, pending, and reimbursed expenses.

Monitor monthly vehicle operating costs and highlight unusual expenses.

Ensure all expenses comply with company policies and approval procedures.

9. Trip Planning and Delivery Coordination

Coordinate with Shipping teams to plan vehicle deployment based on order priority and delivery requirements.

Ensure vehicles are assigned to suitable routes and customer locations.

Monitor loading completion, dispatch, transit, customer arrival, unloading, and return status.

Follow up on delivery delays, customer unloading issues, and vehicle detention.

Coordinate with customers and drivers to resolve delivery-related problems.

Ensure proof of delivery (POD), delivery challans, and other required documents are collected and submitted.

Prioritize vehicle availability for the next dispatch plan.

10. Safety and Compliance

Ensure drivers conduct pre-trip and post-trip vehicle inspections.

Verify tyres, brakes, lights, mirrors, emergency equipment, and tarpaulin or load-covering arrangements.

Ensure goods are loaded safely and secured properly.