Transport Coordinator

Knowledge Park; Ankleshwar; On-site; INR 350,000 - 480,000; Full time

Job summary

Knowledge Park is seeking a Transport Coordinator to plan, coordinate, and monitor transportation activities ensuring safe, timely, and cost-effective practices. You will liaise with drivers, transport vendors, and internal teams, maintain records, and ensure regulatory compliance.

The role requires 2–5 years in transportation coordination, familiarity with MS Office and transport management systems, and flexibility for weekend/holiday work when needed.

Qualifications

• Bachelor’s degree or diploma in Logistics, Supply Chain Management, Transportation, Business Administration, or related field.
• Additional certification in Logistics, Supply Chain, Fleet Management, or Transportation Management is an advantage

Responsibilities

• Coordinate daily transportation activities and ensure vehicles and drivers are available according to operational requirements.
• Plan and schedule vehicle movements, routes, pickups, deliveries, and transportation services.
• Coordinate with drivers, transport vendors, suppliers, customers, and internal departments.
• Monitor vehicle movements and ensure transportation schedules are followed.
• Track delays, cancellations, breakdowns, and other transport-related issues and take corrective action promptly.
• Arrange alternative transportation when vehicles or drivers are unavailable.
• Verify driver and vehicle documentation, including licenses, permits, insurance, registration, and required compliance documents.
• Maintain accurate records of vehicle movements, trips, mileage, fuel consumption, driver assignments, and transportation costs.
• Monitor vehicle maintenance schedules and coordinate servicing and repairs with relevant teams or vendors.
• Ensure drivers and transport vendors follow company safety policies and procedures.
• Monitor driver performance and report safety, attendance, or service-related concerns to management.
• Coordinate transportation requirements for meetings, events, employee movements, deliveries, or other company activities as applicable.
• Review transport invoices and supporting documents and coordinate with Finance for processing and reconciliation.
• Monitor transportation costs and identify opportunities to improve efficiency and reduce expenses.
• Prepare daily, weekly, and monthly transportation reports as required.
• Maintain proper documentation and filing of transportation-related records.
• Respond promptly to transportation-related queries and complaints from employees, customers, or other stakeholders.
• Ensure compliance with company policies, safety standards, and applicable transportation laws and regulations.
• Support audits and provide transportation records and reports when required.
• Perform other transportation and logistics duties assigned by management/Institute.

Education

Bachelor's degree or diploma in Logistics, Supply Chain Management, Transportation, Business Administration, or related field

Additional certification in Logistics, Supply Chain, Fleet Management, or Transportation Management

Tools

MS Office

Transportation Management Systems

ERP systems

Job description

Job Description - Transport Coordinator

Position Summary

The Transport Coordinator is responsible for planning, coordinating, and monitoring transportation activities to ensure the safe, timely, and cost-effective practices. The role involves coordinating with drivers, transport vendors, internal departments and other stakeholders while maintaining accurate records and ensuring compliance with institute policies and applicable regulations.

Education

• Bachelor s degree or diploma in Logistics, Supply Chain Management, Transportation, Business Administration, or a related field.
• Additional certification in Logistics, Supply Chain, Fleet Management, or Transportation Management is an advantage

Required Experience

• 2-5 years of experience in transportation coordination, logistics, fleet operations, or a related role.
• Experience coordinating drivers, transport vendors, routes, schedules, and vehicle movements.
• Experience in maintaining transportation records, reports, and documentation.
• Experience handling transport-related issues, delays, breakdowns, and emergency situations.
• Experience with MS Office, transportation management systems, ERP systems is preferred.
• Willingness to work flexible hours when required, including weekends or public holidays depending on operational needs.

Responsibilities Duties

• Coordinate daily transportation activities and ensure vehicles and drivers are available according to operational requirements.
• Plan and schedule vehicle movements, routes, pickups, deliveries, and transportation services.
• Coordinate with drivers, transport vendors, suppliers, customers, and internal departments.
• Monitor vehicle movements and ensure transportation schedules are followed.
• Track delays, cancellations, breakdowns, and other transport-related issues and take corrective action promptly.
• Arrange alternative transportation when vehicles or drivers are unavailable.
• Verify driver and vehicle documentation, including licenses, permits, insurance, registration, and required compliance documents.
• Maintain accurate records of vehicle movements, trips, mileage, fuel consumption, driver assignments, and transportation costs.
• Monitor vehicle maintenance schedules and coordinate servicing and repairs with relevant teams or vendors.
• Ensure drivers and transport vendors follow company safety policies and procedures.
• Monitor driver performance and report safety, attendance, or service-related concerns to management.
• Coordinate transportation requirements for meetings, events, employee movements, deliveries, or other company activities as applicable.
• Review transport invoices and supporting documents and coordinate with Finance for processing and reconciliation.
• Monitor transportation costs and identify opportunities to improve efficiency and reduce expenses.
• Prepare daily, weekly, and monthly transportation reports as required.
• Maintain proper documentation and filing of transportation-related records.
• Respond promptly to transportation-related queries and complaints from employees, customers, or other stakeholders.
• Ensure compliance with company policies, safety standards, and applicable transportation laws and regulations.
• Support audits and provide transportation records and reports when required.
• Perform other transportation and logistics duties assigned by management/Institute.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.