TM MIS & Export Accounting

PeopleStrong; Vadodara; On-site; INR 600,000 - 900,000; Full time

Job summary

PeopleStrong in Vadodara seeks a Team Member – MIS & Export Accounting with 4-5 years of experience to manage export receivables, MIS reporting and compliance. The role involves supervising accounts receivable, ensuring accurate updates in SAP and FIRC documentation, and maintaining DMS for export documents.

You will prepare daily to quarterly MIS reports, reconcile exports, coordinate with marketing and CSO, and ensure adherence to SOPs and statutory provisions.

Responsibilities

• Export Receivable Management: Supervise the accounts receivable process, including the monitoring of outstanding invoices and collections efforts.
• Ensure collection update in customer account after payment credited in bank as per FIRC for export customers and update soft copy of FIRC in SAP system for all the plants.
• Reconcile export customer through coordination with marketing and CSO.
• Review, follow up with bank team & marketing for unidentified collection entries.
• Prepare and upload Form 15CA for remittance of export payment.
• Ensure timely documentation and DMS of export related documents
• MIS related: Ensure accurate reporting and related activities.
• Prepare daily, monthly, quarterly, and periodical MIS reports:
• Daily Closing debtor’s reports,
• Dealers report
• Sales V/s Collection Report
• Daily Sales Report
• Advances from customers
• Any other report required by management to ensure timely submission as per target timeline.
• Review and analyze advances received from customers on a fortnightly basis.
• Ensure daily preparation of debtors ageing and overdue statements.
• Ensure ageing is up to date, credits and collections are applied, uncollectible amounts and miscellaneous differences are accounted.
• Identify slow-paying customers (Customers having Overdue above 365 days) and elevate the same to management.
• Assist in daily operations, including consolidate receivables, and data entry into accounting system.
• Extract, collate and analyze financial transactions from SAP.
• Any other ad-hoc requirement from management.
• Security Deposit accounting: Ensure provisions / liability accounting related to customer along with Interest on SD to be issued to customers/ channel partners.
• Prepare working of interest on SD on a quarterly basis and ensure the posting of quarterly provision entry of the same.
• Review & monitor and keep track of all pending provisions i.e., addition, issuing or write back of excess with age analysis.
• Review status of provisions / liabilities on regular basis.
• Account Reconciliation: Ensure customer accounts are reconciled and accurate.
• Review transactions to identify any discrepancies, such as missing payments, unapplied credits, or billing errors.
• Issue balance confirmation letters or emails to customers, requesting them to verify the accuracy of their account balances.
• Investigate and resolve any discrepancies or disputes raised by customers during the balance confirmation process.
• Keep detailed records of all communication with customers regarding their account balances, including dates, methods of communication, and outcomes.
• Record any adjustments or corrections in the general ledger to reflect the reconciled account balances.
• Compliance of SOPs & Delegation Manual: Implement best practices and ensure high service delivery quality.
• Adhere to Standard Operating Procedures (SOP) for the defined activities.
• Highlight any deviations in SOPs/ changes required to ensure effective implementation of SOPs.
• Statutory compliances: Ensure timely and accurate compliance with various laws and explore and avail all incentives and tax benefits.
• Ensure compliance of legal provision & procedure of Income tax, Custom & GST across the assigned activities
• Ensure compliance of company law matters, SEBI Guidelines & other various Govt. Statutory provisions.
• Follow SOPs to ensure Corporate Governance and regulatory compliances.

Job description

CERTIFICATION

Job Description

Position Title: Team Member – MIS & Export Accounting

Work Experience - 4 to 5 years

Job Responsibilities:

• Export Receivable Management: Supervise the accounts receivable process, including the monitoring of outstanding invoices and collections efforts.
• Ensure collection update in customer account after payment credited in bank as per FIRC for export customers and update soft copy of FIRC in SAP system for all the plants.
• Reconcile export customer through coordination with marketing and CSO.
• Review, follow up with bank team & marketing for unidentified collection entries.
• Prepare and upload Form 15CA for remittance of export payment.
• Ensure timely documentation and DMS of export related documents
• MIS related: Ensure accurate reporting and related activities.
• Prepare daily, monthly, quarterly, and periodical MIS reports:
  • Daily Closing debtor’s reports,
  • Dealers report
  • Sales V/s Collection Report
  • Daily Sales Report
  • Advances from customers
  • Any other report required by management to ensure timely submission as per target timeline.
• Review and analyze advances received from customers on a fortnightly basis.
• Ensure daily preparation of debtors ageing and overdue statements.
• Ensure ageing is up to date, credits and collections are applied, uncollectible amounts and miscellaneous differences are accounted.
• Identify slow-paying customers (Customers having Overdue above 365 days) and elevate the same to management.
• Assist in daily operations, including consolidate receivables, and data entry into accounting system.
• Extract, collate and analyze financial transactions from SAP.
• Any other ad-hoc requirement from management.
• Security Deposit accounting: Ensure provisions / liability accounting related to customer along with Interest on SD to be issued to customers/ channel partners.
• Prepare working of interest on SD on a quarterly basis and ensure the posting of quarterly provision entry of the same.
• Review & monitor and keep track of all pending provisions i.e., addition, issuing or write back of excess with age analysis.
• Review status of provisions / liabilities on regular basis.
• Account Reconciliation: Ensure customer accounts are reconciled and accurate.
• Review transactions to identify any discrepancies, such as missing payments, unapplied credits, or billing errors.
• Issue balance confirmation letters or emails to customers, requesting them to verify the accuracy of their account balances.
• Investigate and resolve any discrepancies or disputes raised by customers during the balance confirmation process.
• Keep detailed records of all communication with customers regarding their account balances, including dates, methods of communication, and outcomes.
• Record any adjustments or corrections in the general ledger to reflect the reconciled account balances.
• Compliance of SOPs & Delegation Manual: Implement best practices and ensure high service delivery quality.
• Adhere to Standard Operating Procedures (SOP) for the defined activities.
• Highlight any deviations in SOPs/ changes required to ensure effective implementation of SOPs.
• Statutory compliances: Ensure timely and accurate compliance with various laws and explore and avail all incentives and tax benefits.
• Ensure compliance of legal provision & procedure of Income tax, Custom & GST across the assigned activities
• Ensure compliance of company law matters, SEBI Guidelines & other various Govt. Statutory provisions.
• Follow SOPs to ensure Corporate Governance and regulatory compliances.