Timesheet Administrator

Balfour Beatty India; Bengaluru; On-site; INR 400,000 - 700,000; Full time

Job summary

Balfour Beatty Infrastructure India Pvt Ltd. seeks a detail-oriented Project Administrator / Timesheet Administrator to support project delivery teams with timesheets, data, documents, and reporting.

You will ensure accurate resource allocations, maintain project records, and coordinate document workflows across multiple stakeholders. Ideal candidate has 3-5 years in PMO support or related roles, plus advanced Excel skills and strong communication.

Qualifications

• Bachelor's degree in business/commerce/engineering or related field.
• 3-5 years of experience in Project Administration, Timesheet Administration, PMO Support, or Document Control.
• Strong experience in timesheet management and project coordination.
• Advanced Excel skills including Pivot Tables, VLOOKUP/XLOOKUP, data validation, reporting.
• Experience in project data management and reporting.

Responsibilities

• Timesheet Management: Validate submissions, follow up for missing timesheets, generate reports.
• Data Management & Reporting: Manipulate data in Excel, manage master/resource data, produce ad-hoc reports.
• Document Control & Coordination: Generate/document numbers, log and store documents, manage workflows and approvals.
• Stakeholder Support: Liaise with PMs, engineering teams, and document controllers; onboard new members; respond to queries.

Skills

Timesheet management

Project coordination

Advanced Excel

Stakeholder management

Attention to detail

Education

Bachelor's degree in Business Administration / Commerce / Engineering

Tools

MS Project

SharePoint

Power BI

Job description

Balfour Beatty Infrastructure India Pvt Ltd. is part of Balfour Beatty; a leading global infrastructure group headquartered in the UK. Our India team works closely with international projects, contributing to the delivery of complex, high-impact infrastructure solutions. We offer a collaborative, structured environment with opportunities to learn, grow, and work on meaningful global projects.

About the Role

We are seeking a detail-oriented and proactive Project Administrator / Timesheet Administrator to support project delivery teams through effective administration of timesheets, project data, document control, and project reporting activities. The role will be responsible for ensuring accurate resource allocations, maintaining project records, supporting document management processes, and coordinating approvals across multiple stakeholders.

Key Responsibilities

Timesheet Management

• Validate timesheet submissions for accuracy, completeness, and compliance with project requirements.
• Follow up with employees, managers, and project teams for missing or overdue timesheets.
• Generate weekly and monthly timesheet compliance and utilization reports.
• Support project managers with resource allocation tracking and effort reconciliation.

Data Management & Reporting

• Perform data manipulation and analysis using Excel and project management systems.
• Manage project master data, resource data, and allocation records.
• Produce ad-hoc reports to support project and operational decision-making.

Document Control & Coordination

• Assist project teams in generating and maintaining document numbers.
• Ensure documents are correctly logged, tracked, and stored within document management systems.
• Coordinate document review and approval workflows with internal and external stakeholders.
• Support submission of project documents and track approval status.
• Maintain document registers and revision control records.

Stakeholder Support

• Liaise with project managers, engineering teams, and document controllers.
• Support onboarding of new project team members regarding timesheet and document processes.
• Respond to queries related to project administration, timesheets, and document workflows.

Required Skills & Qualifications

• Bachelor's degree in Business Administration, Commerce, Engineering, or related field.
• 3-5 years of experience in Project Administration, Timesheet Administration, PMO Support, or Document Control.
• Strong experience in timesheet management and project coordination.
• Advanced Excel skills including: Pivot Tables, VLOOKUP/XLOOKUP, Data validation, Reporting and dashboards
• Experience in project data management and reporting.
• Familiarity with document numbering and document control processes.
• Strong attention to detail and organizational skills.
• Excellent communication and stakeholder management abilities.

Preferred Experience

• Experience in Engineering, Construction, Infrastructure, Utilities, Energy, EPC, or Professional Services environments.
• Exposure to systems such as: MS Project, SharePoint, Power BI
• Understanding of project lifecycle and project governance processes.
• Work on high-impact, global infrastructure projects that challenge and grow your skills.
• Collaborate with experienced professionals in a supportive, innovation-driven environment.
• Enjoy stable career progression with learning, development, and industry-standard perks.
• Thrive in a culture that values ownership, excellence, and collaboration

Remuneration: As per industry standards

Work Mode: 5 Days/Week - Work from Office