Team Admin/ Team Assistant

Stratacent; Pune District; On-site; INR 420,000 - 660,000; Full time

Benefits offered by this job

Group Medical Insurance

Creche facility

Job summary

Stratacent is seeking a proactive Team Administrator to support senior leadership through calendar management, meeting coordination, reporting and administrative operations. The role is based in Pune with IST shift times in the afternoon/evening.

The ideal candidate will have 3+ years of experience in similar roles, strong communication, and the ability to handle confidential information. Proficiency in Microsoft Office tools and a structured, detail-oriented approach are essential.

Qualifications

• Minimum 3 years of experience in administrative roles supporting senior leadership or cross-functional teams.
• Strong calendar management and meeting coordination experience.
• Proven ability to handle confidential information with discretion.
• Excellent verbal and written communication and stakeholder management.
• Proficiency in Microsoft Office tools (Excel, Outlook, PowerPoint, Teams).

Responsibilities

• Manage team calendars ensuring availability and smooth scheduling across departments.
• Organise and facilitate weekly team meetings with detailed MOMs and action-item tracking.
• Prepare and deliver monthly management reports by coordinating with managers across teams.
• Maintain new joiner records and facilitate onboarding activities with leadership.
• Provide administrative support including high-priority scheduling and day-to-day team operations.
• Act as central point of contact for team operations and follow-ups.
• Maintain documentation, records, and trackers related to team activities and governance.
• Monitor and drive timesheet compliance and timely submissions.
• Support delivery reporting by consolidating team data and providing status updates.
• Ensure adherence to processes and governance frameworks.

Skills

Calendar management

Administrative coordination

Operational support

Reporting

Documentation

Governance

Timesheet compliance

Delivery reporting

Process adherence

Record keeping

Discretion

Communication

Tools

Excel

Outlook

PowerPoint

Teams

Job description

Stratacent is seeking a proactive and highly organized Team Admin to support senior leadership through effective calendar management, meeting coordination, reporting and administrative operations. The ideal candidate will possess strong communication, stakeholder management and organizational skills, with the ability to manage confidential information, prioritize multiple tasks and ensure smooth day-to-day business operations in a fast-paced environment.

Location: Pune

Shift Time: IST 2 PM-11 PM/IST 3PM-12 AM (5 Days In Office)

Responsibilities

• Manage team calendars, ensuring availability and smooth scheduling across departments and with HODs.
• Organise and facilitate weekly team meetings; prepare detailed Minutes of Meetings (MOMs) and track action items to ensure accountability and timely closure.
• Compile and deliver comprehensive monthly management reports by coordinating with managers across multiple teams.
• Maintain new joiner records and facilitate onboarding activities, including introductory calls with leadership.
• Provide administrative and operational support to leadership and teams, including handling high-priority scheduling, coordination, and day-to-day team operational requirements.
• Act as a central point of contact for team operations, ensuring timely communication, coordination, and followups.
• Maintain accurate documentation, records, and trackers related to team activities, reporting, and operational governance.
• Monitor and drive timesheet compliance, ensuring timely submissions and adherence to organizational requirements.
• Support delivery reporting activities by consolidating team data, tracking metrics, and providing regular status updates.
• Ensure adherence to established processes, governance frameworks, and documentation standards across the team.

Required Skills

• Minimum 3 years of experience as a Team Administrator, Team Assistant, Personal Assistant, Operations Coordinator or Executive Assistant, preferably supporting senior leadership or cross-functional teams in a dynamic, fast-paced organization.
• Strong experience in calendar management, administrative coordination, operational support, reporting, and documentation.
• Proven ability to manage governance-related activities, including timesheet compliance tracking, delivery reporting, process adherence, and record keeping.
• Absolute discretion in handling confidential and sensitive information.
• Strong organizational awareness with the ability to coordinate across multiple teams and stakeholders.
• Smart, confident, and approachable personality with the ability to build trust and maintain effective working relationships across all levels.
• Exceptional verbal and written communication skills, with the ability to influence, collaborate, and build rapport effectively.
• Proficiency in Microsoft Office tools, particularly Excel, Outlook, PowerPoint, and Teams, for reporting, scheduling, and documentation activities.

Employee Benefits

• Group Medical Insurance
• Creche facility

Company Profile

Stratacent is an IT Consulting and Services firm, headquartered in Jersey City, NJ, with two global delivery centres in New York City area and New Delhi area plus offices in London, Canada and Pune, India.

We are a leading IT services provider focusing on Financial Services, Insurance, Healthcare and Life Sciences. We help our customers in their digital transformation journey and provides services/ solutions around Cloud Infrastructure, Data and Analytics, Automation, Application Development and ITSM.

We have partnerships with SAS, Automation Anywhere, Snowflake, Azure, AWS and GCP.

Stratacent India Private Limited is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, age, sex, national origin, ancestry, handicap, or any other factors.

A culture built on trust, inclusion, and opportunity.

Our Great Place to Work certification reflects our commitment to creating an environment where people feel valued, empowered, and inspired to do their best work.

All information on this website is provided on an "as is" basis for general informational purposes and may be updated without prior notice.