Team Admin / Team Assistant

Stratacent; Maharashtra; On-site; INR 350,000 - 480,000; Full time

Benefits offered by this job

Group Medical Insurance

Cab facility

Meals/snacks

Continuous Learning Program

Creche facility

Job summary

Stratacent is seeking a proactive Team Admin to support senior leadership with calendar management, meeting coordination, and reporting. The role requires strong communication and governance skills, with effective onboarding support and documentation practices.

The position is based in Pune with 5 days in office and a focus on cross-functional collaboration, timesheet compliance, and meetings management in a dynamic IT services setting.

Qualifications

• Minimum 3 years of experience as a Team Administrator, Team Assistant, Personal Assistant, Operations Coordinator or Executive Assistant.

Responsibilities

• Manage team calendars, ensuring availability and smooth scheduling across departments and with HODs.

Skills

Calendar management

Administrative coordination

Reporting

Documentation

Governance tracking

Confidentiality

Stakeholder management

Communication

Organizational awareness

Relationship building

Tools

Excel

Outlook

PowerPoint

Teams

Job description

Job Title: Team Admin/ Team Assistant

Location: Pune

Shift Time: 2PM-11PM IST/ 3PM-12 AM IST (5 Days In Office)

Job Description

Stratacent is seeking a proactive and highly organized Team Admin to support senior leadership through effective calendar management, meeting coordination, reporting and administrative operations. The ideal candidate will possess strong communication, stakeholder management and organizational skills, with the ability to manage confidential information, prioritize multiple tasks and ensure smooth day-to-day business operations in a fast-paced environment.

Responsibilities

• Manage team calendars, ensuring availability and smooth scheduling across departments and with HODs.
• Organise and facilitate weekly team meetings; prepare detailed Minutes of Meetings (MOMs) and track action items to ensure accountability and timely closure.
• Compile and deliver comprehensive monthly management reports by coordinating with managers across multiple teams.
• Maintain new joiner records and facilitate onboarding activities, including introductory calls with leadership.
• Provide administrative and operational support to leadership and teams, including handling high-priority scheduling, coordination, and day-to-day team operational requirements.
• Act as a central point of contact for team operations, ensuring timely communication, coordination, and follow-ups.
• Maintain accurate documentation, records, and trackers related to team activities, reporting, and operational governance.
• Monitor and drive timesheet compliance, ensuring timely submissions and adherence to organizational requirements.
• Support delivery reporting activities by consolidating team data, tracking metrics, and providing regular status updates.
• Ensure adherence to established processes, governance frameworks, and documentation standards across the team.

Required Skills

• Minimum 3 years of experience as a Team Administrator, Team Assistant, Personal Assistant, Operations Coordinator or Executive Assistant, preferably supporting senior leadership or cross-functional teams in a dynamic, fast-paced organization.
• Strong experience in calendar management, administrative coordination, operational support, reporting, and documentation.
• Proven ability to manage governance-related activities, including timesheet compliance tracking, delivery reporting, process adherence, and record keeping.
• Absolute discretion in handling confidential and sensitive information.
• Strong organizational awareness with the ability to coordinate across multiple teams and stakeholders.
• Smart, confident, and approachable personality with the ability to build trust and maintain effective working relationships across all levels.
• Exceptional verbal and written communication skills, with the ability to influence, collaborate, and build rapport effectively.
• Proficiency in Microsoft Office tools, particularly Excel, Outlook, PowerPoint, and Teams, for reporting, scheduling, and documentation activities.

Employee Benefits

• Group Medical Insurance
• Cab facility
• Meals/snacks
• Continuous Learning Program
• Creche facility

Company Profile

Stratacent is an IT Consulting and Services firm, headquartered in Jersey City, NJ, with two global delivery centres in New York City area and New Delhi area plus offices in London, Canada and Pune, India. We are a leading IT services provider focusing on Financial Services, Insurance, Healthcare and Life Sciences. We help our customers in their digital transformation journey and provides services/ solutions around Cloud Infrastructure, Data and Analytics, Automation, Application Development and ITSM. We have partnerships with SAS, Automation Anywhere, Snowflake, Azure, AWS and GCP.

URL - http://stratacent.com

Disclaimer

Stratacent India Private Limited is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, age, sex, national origin, ancestry, handicap, or any other factors.