TA Coordinator

WEX Inc.; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Job summary

WEX Inc. in Bengaluru is seeking a high-energy Talent Acquisition Coordinator to join our Talent Operations team onsite.

You will partner with Recruiters, Hiring Managers, and Candidates to ensure a seamless hiring experience, coordinating multi-stage interviews and managing calendar complexities. The role emphasizes process optimization, document verification, onboarding support, and the use of AI tools to streamline tasks.

Qualifications

• 2–5 years of Talent Acquisition Coordination, HR Operations, or Recruitment Support in a corporate setting.
• Proficient in Workday ATS and Google Suite; ability to coordinate multi-stage interviews.
• Strong communication, urgency, and project-management mindset.

Responsibilities

• Recruitment operations & interview scheduling across complex calendars.
• Collect, audit, and verify candidate documents prior to offers.
• Oversee background verification processes with vendors.
• Support onboarding through Day 1 orientation with HR/IT/Facilities.
• Drive process improvements and AI-enabled task automation.
• Build strong partnerships with hiring teams and recruiters.
• Lead TA operational projects and system updates (Workday).

Skills

Drive & urgency

Communication skills

Project management

Stakeholder management

Cross-functional collaboration

Tools

Workday ATS

Google Suite

Interview scheduling tools

Job description

We are seeking a high-energy, process-driven Talent Acquisition Coordinator to join our Talent Operations team in Bengaluru. In this critical role, you will partner closely with Recruiters, Hiring Managers, and Candidates to deliver a seamless hiring experience. The ideal candidate possesses an incredible sense of urgency, high organizational agility, a drive to streamline operations using AI and modern technologies, and the mindset to manage projects and relationships across all levels of the organization. This role will need to work onsite at our WEX Bengaluru Office.

Key Responsibilities

• Recruitment Operations & Interview Scheduling: Partner directly with Recruiters to coordinate multi-stage interview schedules across complex calendars using Phenom/CRM and Google Suite.
• Document Collection & Verification: Collect, audit, and validate candidate educational, professional, and regulatory compliance documents prior to offer issuance.
• Background Check Operations: Initiate and monitor background verification (BGV) processes with vendor partners, proactively identifying and resolving issues to ensure timely hiring.
• Onboarding Support: Facilitate smooth pre-boarding through Day 1 orientation, working in -collaboration with HR, IT, and Facilities teams.
• Process Improvement & AI Integration: Continuously evaluate current TA workflows, driving process efficiency and championing the use of AI tools to automate routine tasks and enhance productivity.
• Stakeholder & Relationship Management: Build strong, trusted partnerships with cross-functional leaders, hiring teams, and recruiters through clear, executive-ready communication.
• Project Leadership: Actively lead and participate in TA operational projects, system updates, and workflow enhancement initiatives, with a strong understanding of Workday ATS.

Key Qualifications & Requirements

• Technical Expertise: Demonstrated proficiency using Workday ATS and Google Suite (Google Calendar, Docs, Sheets, Gmail, Interview scheduling tools). CRM experience a plus.
• Relevant Experience: 2–5 years of experience in Talent Acquisition Coordination, HR Operations, or Recruitment Support in a fast-paced corporate environment.
• Drive & Sense of Urgency: Highly self-motivated with an authentic enthusiasm for the TA space, proactive follow-through, and a results-oriented approach.
• Process & AI Mindset: Highly process-driven with a strong desire to innovate, leverage AI tools, and simplify complex coordination workflows.
• Communication & Leadership: Superior verbal and written communication skills; confident leading projects and interacting with executive stakeholders.

Location: Based in Bengaluru, India, this on-site role focuses on supporting Talent Acquisition, coordinating in-person interviews, and representing the hiring team.

WEX is a global commerce platform that helps businesses solve for operational complexities like employee benefits, managing and mobilizing fleets, and streamlining payments. With over 6,500 employees, we work with large and small companies in more than 200 countries and territories, and can tailor our services to meet the unique needs of their businesses. We hire people who share our passion for continuous innovation and client service that is unparalleled in the industry.

Offering comprehensive and market competitive benefits, our offerings are designed to support your personal and professional well-being.

To learn more about our employee benefits,

WEX is an equal opportunity employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, sexual orientation, gender identity, protected veteran status, disability or other protected status.

WEX promotes a drug-free workplace.

Qualified individuals with a disability have the right to request a reasonable accommodation. If you require a reasonable accommodation as a result of your disability at any point in the job application process, please submit your request through our Reasonable Accommodation Request Form. This form is for accommodation requests only and cannot be used to inquire about the status of applications.