Recruiting Coordinator / Talent Acquisition Operations Analyst

Guidewire Software Solutions India Private Limited; Bengaluru; Hybrid; INR 600,000 - 900,000; Full time

Job summary

Guidewire is seeking a detail-oriented Talent Attraction Operations Analyst to join our global Talent Acquisition team in Bengaluru. This hybrid role involves coordinating interviews, pre-onboarding, and process improvements to enhance the candidate experience and hiring efficiency.

You will partner with candidates, hiring managers, recruiters, and People team members while supporting systems and operations that keep our programs running smoothly.

Qualifications

• 3–5+ years of experience in recruiting coordination, talent acquisition, human resources, or a related field.
• Experience managing a high volume of work while prioritising competing deadlines.
• Strong organisational skills and exceptional attention to detail.
• The ability to manage project work while consistently delivering on day-to-day responsibilities.
• Excellent written and verbal communication skills.
• A customer-service mindset and a commitment to creating a high-quality experience for candidates and hiring teams.
• The ability to build strong relationships with stakeholders at all levels.
• A solution-oriented approach and the judgment to identify when issues need to be escalated.
• Comfort working independently while collaborating effectively as part of a global team.
• Proficiency with Google Workspace and Slack.
• Experience with an applicant tracking system (Workday preferred), DocuSign, or other recruiting and People technology is preferred.

Responsibilities

• Build trusted relationships with candidates, hiring managers, recruiters, local leaders, and People team partners.
• Coordinate interviews across time zones, calendars, and complex scheduling requirements, ensuring candidates and interviewers have a seamless experience.
• Create offer documentation for new hires and manage pre-onboarding activities with accuracy and strong attention to detail.
• Support background checks, expense reimbursement, and other recruiting operations activities throughout the hiring process.
• Provide timely, thoughtful communication to candidates and hiring teams so they understand next steps and feel well supported.
• Become a subject matter expert in our recruiting systems and provide day-to-day support to Talent Acquisition and People teams.
• Identify and implement process improvements that create greater efficiency and improve the candidate and hiring manager experience.
• Develop and maintain reporting that supports Talent Acquisition and People team priorities.
• Create and maintain process documentation, enablement materials, and guidance for recruiting operations activities.
• Support onsite interviews, hiring events, and intern batch days as needed.
• Participate in occasional weekend hiring events when required to support onsite candidate coordination.
• Contribute to ad hoc projects and other initiatives that support the evolution of our global Talent Acquisition programs.

Skills

Recruiting coordination

Talent acquisition

Organizational skills

Communication skills

Stakeholder management

Attention to detail

Tools

Google Workspace

Slack

Workday

DocuSign

Job description

Talent Attraction Operations Analyst Summary

At Guidewire delivering an exceptional hiring experience is an important part of our success. We are looking for a detail-oriented Recruiting Coordinator to join our global Talent Acquisition team. In this role, you will help deliver a smooth, high-quality recruiting process from interview scheduling through pre-onboarding. You will partner closely with candidates, hiring managers, recruiters, People team partners, and local leaders while supporting the systems, processes, and operational details that keep our recruiting programs running effectively. The ideal candidate is organized, service-oriented, comfortable working in a fast-paced environment, and energized by the opportunity to improve how we work. This is a hybrid role (3 - 4 days in office), and candidates must be commutable to our Bengaluru, India office.

Job Description

What You’ll Do

• Build trusted relationships with candidates, hiring managers, recruiters, local leaders, and People team partners.
• Coordinate interviews across time zones, calendars, and complex scheduling requirements, ensuring candidates and interviewers have a seamless experience.
• Create offer documentation for new hires and manage pre-onboarding activities with accuracy and strong attention to detail.
• Support background checks, expense reimbursement, and other recruiting operations activities throughout the hiring process.
• Provide timely, thoughtful communication to candidates and hiring teams so they understand next steps and feel well supported.
• Become a subject matter expert in our recruiting systems and provide day-to-day support to Talent Acquisition and People teams.
• Identify and implement process improvements that create greater efficiency and improve the candidate and hiring manager experience.
• Develop and maintain reporting that supports Talent Acquisition and People team priorities.
• Create and maintain process documentation, enablement materials, and guidance for recruiting operations activities.
• Support onsite interviews, hiring events, and intern batch days as needed.
• Participate in occasional weekend hiring events when required to support onsite candidate coordination.
• Contribute to ad hoc projects and other initiatives that support the evolution of our global Talent Acquisition programs.

What You’ll Bring

• 3 - 5+ years of experience in recruiting coordination, talent acquisition, human resources, or a related field.
• Experience managing a high volume of work while prioritising competing deadlines.
• Strong organisational skills and exceptional attention to detail.
• The ability to manage project work while consistently delivering on day-to-day responsibilities.
• Excellent written and verbal communication skills.
• A customer-service mindset and a commitment to creating a high-quality experience for candidates and hiring teams.
• The ability to build strong relationships with stakeholders at all levels.
• A solution-oriented approach and the judgment to identify when issues need to be escalated.
• Comfort working independently while collaborating effectively as part of a global team.
• Proficiency with Google Workspace and Slack.
• Experience with an applicant tracking system (Workday preferred), DocuSign, or other recruiting and People technology is preferred.

What Success Looks Like

• Candidates and hiring teams receive clear, timely, and thoughtful support throughout the recruiting process.
• Interviews, offers, background checks, and pre-onboarding activities are completed accurately and efficiently.
• Recruiting processes are well documented, consistently followed, and continuously improved.
• Talent Acquisition and People teams can rely on accurate reporting, strong systems support, and responsive operational partnership.

About Guidewire

Guidewire is the platform P&C insurers trust to engage, innovate, and grow efficiently. We combine digital, core, analytics, and AI to deliver our platform as a cloud service. More than 540+ insurers in 40 countries, from new ventures to the largest and most complex in the world, run on Guidewire. As a partner to our customers, we continually evolve to enable their success. We are proud of our unparalleled implementation track record with 1600+ successful projects, supported by the largest R&D team and partner ecosystem in the industry. Our Marketplace provides hundreds of applications that accelerate integration, localization, and innovation. For more information, please visit www.guidewire.com and follow us on Twitter: @Guidewire_PandC.

Guidewire Software, Inc. is proud to be an equal opportunity and affirmative action employer. We are committed to an inclusive workplace, and believe that a diversity of perspectives, abilities, and cultures is a key to our success. Qualified applicants will receive consideration without regard to race, color, ancestry, religion, sex, national origin, citizenship, marital status, age, sexual orientation, gender identity, gender expression, veteran status, or disability. All offers are contingent upon passing a criminal history and other background checks where it's applicable to the position.