SW Licensing Specialist

Brennan IT; Mumbai; On-site; INR 1,200,000 - 2,000,000; Full time

Benefits offered by this job

Training and certification bonuses

Brennan Daredevils trip

Vibrant social activities

Discounted hardware and software

Learning and development culture

Job summary

Brennan Software Licensing Specialist role based in Mumbai, India, focusing on governance, licensing compliance, and cost optimization across the organisation.

You will partner with Procurement, Finance and IT teams to maximise licensing value, handle vendor negotiations, and support audits while ensuring governance throughout the software lifecycle.

Qualifications

• Minimum 4 years’ experience in software procurement or similar role.
• Basic understanding of software licensing models with various vendors.
• 2 Years of experience with managing stakeholders and co‑ordination.
• Strong verbal & written communication skills are needed for interacting with various stakeholders and presenting information clearly.
• Expertise in MS Excel & Word.
• Ability to analyse data, identify trends, and make recommendations related to licensing and cost optimisation.
• Excellent comprehension & planning skills.

Responsibilities

• License Management: manage the entire software lifecycle from acquisition to retirement.
• Compliance & Risk Management: ensure licensing terms are followed and mitigate risks from non-compliance.
• Cost Optimization: identify opportunities for license consolidation and re‑allocation of unused licenses.
• Vendor Management: liaise with software vendors, negotiate contracts, and facilitate communication.
• Reporting & Analysis: generate reports on software usage, compliance, and cost analysis.
• Software Onboarding and Offboarding: manage onboarding and offboarding of software and licenses.
• Software Audits: assist with software audits conducted by vendors or internal teams.

Skills

Leadership

Strategic thinking

Communication

Stakeholder management

Tools

MS Excel

MS Word

Job description

Be part of the team transforming business technology into impactful solutions.

True performance for our customers starts with a true belief in our people.

It’s why we’ve structured our business to help our teams, and their talents, shine bright.

It's why we’ve created a workplace where people of all backgrounds, beliefs and experiences are warmly welcomed and always empowered.

And it’s why we’ve built an organisation where real innovation, fed by passion and cultivated by collaboration, makes a genuine impact.

Because the innovative technology solutions we build, deliver and manage are only as smart as the people that power them.

What our team say

"When I joined Brennan, I knew I was becoming part of the best technical team in the country. The experience has been incredibly rewarding, professionally and personally. Brennan truly is a place where innovation thrives, and excellence is the standard."

"With it’s incredible team culture, supportive environment, and opportunities for growth, Brennan is a phenomenal place to work. I’m proud to be part of a team that values growth and collaboration and empowers women to thrive."

"Starting with Brennan as an intern was an exciting experience. Talented professionals mentored and guided me at every step, helping me hone my technical skills, gain hands‑on experience, and prepare me for more complex tasks. So much so that when I transitioned to become a Systems Engineer, I really felt the continuous learning opportunities and company support had helped make it possible."

"From my very first hour, I’ve felt seen and welcomed at Brennan and have been humbled by the support provided by my peers. In addition, our ongoing collaboration with Microsoft enables our teams with the best of their toolsets.”

Technology Governance Manager, Brennan Australia

“Every day brings something new at Brennan, ensuring there is never a dull moment. It offers great opportunities for learning and growth. And the recognition for my efforts makes me feel valued and motivated.”

“The culture at Brennan is exceptional, with colleagues always eager to offer support and efforts consistently recognised and appreciated.”

Security Engineer, Brennan Sri Lanka

“Working for Brennan means being at the forefront of technological innovation. We are fortunate to be part of a dynamic, collaborative and supportive team that truly values creativity and progress.”

Head of Operational Technology, Brennan Australia

“Brennan is a company that truly values its people. Its strong customer focus and integrated values create an environment where learning and growth are consistently encouraged. The people‑first policies foster belonging and inspire continuous improvement. Brennan is a place where efforts are recognised, and there are so many opportunities to thrive.”

Pradeep Musham

"Working at Brennan has been exceptional. Starting as an IT intern, I was guided through new challenges and given a wide range of learning opportunities. Making the experience even more remarkable is how women are welcomed and encouraged to thrive. A culture of inclusivity coupled with a growth‑oriented approach has made Brennan an ideal place to launch and develop my career."

“Brennan is a place I can grow, personally and professionally. The Women Rising program and leadership training have been amazing opportunities, and I really appreciate the supportive environment and positive culture within the business.”

Janet Rai

Global offices.
Local colour.

With an international footprint, global ambitions and our deeply connected and collaborative teams, we’re making our mark on the world. We’re headquartered in Sydney, welcome talent from anywhere, and champion the vibrant local cultures wherever we have offices, with benefits and work values tailored to match.

Company divisions

Our Teams

Extraordinary people. Diverse teams. Shared purpose. Find your space and place at Brennan.

Genuine recognition? Too true.

Rewards. Recognition. Relaxation. We don’t just pay them lip service. They’re hardwired into our culture.

Awarded to our top performers, outstanding contributors, and those who truly live our values, Brennan’s Daredevils is our annual, all‑expenses paid, overseas trip open to every team member in every Brennan office around the world.

From jetting off to San Francisco, sitting trackside at Singapore’s F1 weekend, or snowboarding in New Zealand (to namedrop just a few), Daredevils is how we show our true gratitude – and your chance to bask in well‑earned glory.

Company values

Real values that drive
true performance

Technology never stands still. Neither do we. It’s why we foster a culture of collaboration and commitment, ownership and improvement to make our lives – and those of our clients – better than they were yesterday. Here’s how.

True opportunities, open now

Explore our open roles and join the team transforming business technology.

SW Licensing Specialist

• Banking & Finance
• Other
• Permanent / Full Time

4/9/2026

• Join the largest Australian‑owned systems integrator
• Work in a supportive and fast paced environment
• Opportunity to engage with global clients to deliver great outcomes

In addition to competitive remuneration, Brennan offers extensive benefits, including:

• Training and certification bonuses
• Culture Awards that recognize excellence
• Brennan Daredevils – our annual, all‑expenses paid trip awarded to our top performers and outstanding contributors
• Vibrant, fun social activities
• Discounted hardware and software
• An environment that embraces learning and development

The Role

• The Software Licensing Specialist is responsible for the strategic management, governance, and optimization of software licensing.
• This role serves as the subject matter expert for software licensing, vendor agreements, compliance management, and cost optimization initiatives, ensuring that software assets are effectively governed throughout their lifecycle.
• The position partners closely with Procurement, Finance, Technical Services, Sales, Customer Success, and Software Vendors to maximize licensing value, mitigate commercial and compliance risks, and support informed business decision‑making.
• This role focuses on commercial licensing governance, compliance assurance, vendor engagement, reporting, and optimization activities rather than technical license deployment or infrastructure administration.
• This role will not be applying licenses or performing any core technical tasks (ex -logging onto the servers)

ROLE RESPONSIBILITIES

Whilst your day‑to‑day activities will vary to meet your role’s mission, KPIs and the operational requirements of the job, we envisage the following key activities being required to achieve success in the position.

Responsibilities of a Software Licensing Coordinator:

• License Management: The core function is to manage the entire software lifecycle, from acquisition to retirement. This includes tracking software licenses, maintaining records of agreements, and ensuring compliance with terms and conditions.
• Compliance & Risk Management: Ensuring that the organization adheres to software licensing terms and conditions is vital. This involves monitoring software usage, identifying potential compliance issues, and implementing strategies to mitigate risks associated with unauthorized installations or usage.
• Cost Optimization: Work to optimize software spending by identifying opportunities for license consolidation, re‑allocation of unused licenses, and exploring alternative licensing models.
• Vendor Management: Act as a point of contact for software vendors, managing relationships, negotiating contracts, and facilitating communication between the organization and vendors.
• Reporting & Analysis: This role may involve generating reports on software usage, license compliance, and cost analysis, providing insights for decision‑making.
• Software Onboarding and Offboarding: Facilitating the onboarding of new software and ensuring proper offboarding of software and licenses when they are no longer needed.
• Software Audits: Assisting with software audits conducted by vendors or internal teams to verify compliance.

KEY COMPETENCIES

• Leadership Behaviours - Create an inspiring vision that people want to be a part of; Generate a ‘can do’ approach within our teams;
• Thinking and acting strategically - Consistently demonstrates thinking outside the box to achieve outcomes and maximise effectiveness, regularly holds strategic engagement sessions with internal staff & customers via workshops and strategic IT roadmaps, regular utilisation of resources to foster creative ideas and a differentiated approach where warranted.
• Communication - Consistently handles customer push back, complaints and other issues in a professional, empathetic and constructive manner, questioning & listening - Is highly effective in the skills of questioning and listening to really understand the customers’ situation and needs, communicating value - Displays high levels of expertise in developing and presenting the company’s products, services and solutions in a manner that is clearly differentiated from the competition.
• Stakeholder involvement - Consistent identification and involvement of stakeholders who need to be consulted in the decision‑making process

KEY QUALIFICATIONS & Experience Essential

• Minimum 4 years’ experience in the software procurement or similar role.
• Basic Understanding of software licensing models with various vendors.
• 2 Years of experience with managing stakeholders and co‑ordination
• Strong verbal & written communication skills are needed for interacting with various stakeholders and presenting information clearly.
• Expertise in MS Excel & Word.
• Ability to analyse data, identify trends, and make recommendations related to licensing and cost optimisation.
• Excellent comprehension & planning skills

Desirable

• The ability to manage multiple tasks, prioritize work, and maintain accurate records is crucial.
• Negotiation skills to work with vendors on contract terms and pricing.
• Efficiency enhancement using AI or any other technology.
• Prior experience within an outsourced service delivery environment
• Project Management
• Working knowledge of ITSM service delivery concepts

Brennanis an equal opportunity employer.