Stores Associate

ESP Engineered Components Pvt Ltd; Chennai; On-site; INR 350,000 - 520,000; Full time

Job summary

ESP Engineered Components Pvt Ltd in Chennai, Tamil Nadu, is seeking an inventory/store professional to manage receipt, identification, storage, preservation and issue of materials. You will maintain accurate stock records, ensure FIFO/FEFO compliance, and support production with materials.

The role requires coordinating with multiple departments, maintaining ISO-compliant documentation, and leading store safety and 5S initiatives. Training and supervision of store staff are also included.

Qualifications

• Experience in receiving, inspecting, storing, preserving and issuing materials.
• Knowledge of FIFO/FEFO and 5S in stores.
• Ability to maintain accurate stock records and documentation.

Responsibilities

• Ensure proper receipt, identification, storage, preservation and issue of materials.
• Maintain accurate inventory and system records.
• Ensure availability of materials to support production without interruption.
• Control Rubber, Shell, Spring, packing materials and consumables.
• Ensure FIFO/FEFO compliance wherever applicable.
• Maintain complete material traceability from receipt to issue.
• Monitor stock levels, slow-moving items, excess stock, shortages and discrepancies.
• Coordinate with Purchase, PPC, Production, Quality, Finance and suppliers.
• Ensure store safety and 5S implementation.
• Ensure store-related documents are controlled per ISO Master List.
• Lead inventory verification and support stock audits.
• Train store personnel per Skill Matrix.

Skills

Inventory control

FIFO/FEFO

5S

Store safety

PATS system

P21 system

Documentation

Coordination

Tools

PATS

P21

Job description

To manage the receipt, identification, storage, preservation, inventory control, and issue of raw materials, components, and other materials while ensuring accurate system transactions, traceability, FIFO compliance, safety, 5S, and adherence to the company's Quality Management System.

Key Responsibilities

• Ensure proper receipt, identification, inspection status, storage, preservation, and issue of materials.
• Maintain accurate inventory and system records.
• Ensure availability of required materials to support production without interruption.
• Control Rubber, Shell, Spring, packing materials, consumables, and other production-related materials.
• Ensure FIFO/FEFO requirements are followed wherever applicable.
• Maintain complete material traceability from receipt to issue.
• Monitor stock levels, slow-moving items, excess stock, shortages, and discrepancies.
• Coordinate with Purchase, PPC, Production, Quality, Finance, and suppliers.
• Ensure proper implementation of Store Safety and 5S.
• Ensure all Store-related documents are controlled according to the ISO Master List.
• Lead inventory verification and support physical stock audits.
• Train and develop Store personnel according to the Skill Matrix.

Inventory Management

Maintain accurate stock levels, conduct cycle counts/physical verification, monitor shortages and excess inventory, and ensure FIFO/FEFO wherever applicable

Documentation

Maintain GRN, material issue/receipt records, stock registers, transfer documents, delivery documents, and other Store records accurately.

Material Handling – Rubber, Shell & Spring

Ensure proper receipt, identification, handling, storage, and issue of Rubber, Shell, Spring, and other materials without damage or contamination.

PATS – Software Entry

Perform accurate receipt, issue, transfer, stock, and production-related transactions in the ESP PATS system

P21 Software Material Management

Maintain material master data, stock transactions, material movement, and inventory information in the P21 system as applicable.

Identification & Preservation of Product

Ensure proper identification, batch/lot traceability, storage conditions, segregation, and preservation of materials and products

Coordination & Communication

Coordinate with Purchase, PPC, Production, Quality, Finance, and suppliers regarding material availability, shortages, receipts, and issues.

Problem Solving

Identify inventory discrepancies, material shortages, excess stock, system errors, and material handling issues and support root-cause analysis.

Store Safety

Ensure safe material handling, proper stacking, PPE usage, emergency access, fire safety, and safe operation of material-handling equipment

Store 5S

Maintain cleanliness, systematic storage, visual identification, defined locations, and 5S standards throughout the Stores area.

ISO Documentation

Store SOPs, Work Instructions, procedures, and records as listed in the ISO Master List of Documents

Authority

• Authorize stock verification, initiate discrepancy investigation, and recommend stock adjustment or corrective action as per company procedure.
• Stop movement or issue of damaged, unidentified, incorrectly stored, or improperly handled materials.
• Verify and authorize transactions within assigned access rights and report system discrepancies for correction.
• Escalate critical material shortages and coordinate priority material movement based on production requirements.
• Initiate investigation, segregate affected stock, and elevate unresolved issues to the concerned department.
• Stop unsafe material handling or storage activities and immediately report safety hazards.