Stock Management Specialist

Medecins Sans Frontieres (MSF); Mumbai; Hybrid; INR 1,241,000 - 1,816,000; Full time

Benefits offered by this job

13th Month Salary

Medical reimbursement

Hybrid working arrangements

Development budget

Diversity and inclusion

Job summary

MSF South Asia in Mumbai is seeking a Stock Management Specialist to lead stock strategy within the APU and ensure optimal stock levels, locations, and availability. You will collaborate with Europe teams to improve forecasting tools and inventory models.

Based in Mumbai with a hybrid work approach, you will monitor inventory, coordinate with Logistics Service Providers, and contribute to the India warehouse setup. Strong ERP and Excel skills, plus humanitarian experience, are preferred.

Qualifications

• Bachelor's or master's in relevant field required.
• Minimum 7 years in logistics or inventory management.
• Familiar with analytical tools and ERP systems.
• High proficiency in Excel.
• Willingness to work outside normal hours.
• MSF or humanitarian experience is a plus.
• Experience with medical products preferred.

Responsibilities

• Optimize goods availability and lead times in the APU supply chain.
• Collaborate with Tactical Procurement Specialists on sourcing strategies.
• Monitor inventory status to anticipate gaps and expiries.
• Advise stakeholders and implement mitigation actions.
• Maintain stock rationale and correct stock levels.
• Reconcile admin and physical stock and report deviations.
• Coordinate warehouse transfers and stock integrity with LSPs.
• Develop stock management arrangements for India warehouse.
• Create and send stock purchase orders for replenishment.
• Check and approve invoices related to stock orders.
• Provide on-site logistic-administrative support during emergencies.

Skills

Strong interpersonal skills

English proficiency

Hindi knowledge

French knowledge

Education

Bachelor's/Master's in Operations/Supply Chain Management/Business Administration

Tools

ERP systems

Excel

Job description

About Us

Medecins Sans Frontieres (MSF) / Doctors Without Borders is an international, independent, medical humanitarian organization. As a non‑profit, self‑governed movement of over 63,000 dedicated professionals, we provide emergency life‑saving medical assistance to people affected by armed conflict, natural disasters, disease outbreaks, and exclusion from healthcare.

MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation. Our actions are guided by medical ethics and the principles of neutrality and impartiality. We act based on need, and when we witness injustice, we speak out. Our commitment to professionalism and humanity can mean the difference between life and death.

Job Purpose

The Logistics Department provides logistics and technical support to the MSF‑OCA (Operational Center Amsterdam) medical humanitarian programs conducted in the various project countries. The department consists of several units, including the European Supply Center - Amsterdam Procurement Unit (ESC‑APU).

This unit is responsible for sourcing, procurement, and processing orders for supplies to 26 project countries in accordance with the Service Level Agreements.

The Stock Management Specialist is a member of the Stock Management Team within APU and is based in the South Asia Supply Hub (SASH) in Mumbai. The role works in close collaboration with APU colleagues in Europe to ensure the right stock assortment, in the right quantities, and in the right locations. It also contributes to improving the Inventory Model and Demand Forecasting Tool. Together, the team actively analyses the supply chain in terms of consumption, quality, availability, vendor lead times, shelf life, critical items, supply risks, and costs.

At the international level, and in line with MSF's Organizational Supply Strategy (OSS), the Stock Management team works closely with the two other European Supply Centres (ESCs), in Brussels and Bordeaux, to strengthen cooperation and mutualization between the three Stock Management teams. At the same time, the team operates within an evolving supply and distribution network in which regional supply hubs, including the South Asia Supply Hub (SASH), play an increasing role.

Main objectives

In the role of Stock Management Specialist, you are responsible for the stock strategy for your assigned product categories within APU. You coordinate and carry out stock management activities, including defining the optimal stock assortment, stock levels, and stock locations, as well as coordinating stock counts and managing returned goods. You ensure a high level of availability and service for the stocked assortment, while balancing inventory value and minimizing write-offs. From its regional location, the position also contributes to the gradual development of stock management arrangements related to the planned warehouse in India.

You are constantly looking for inventory optimization opportunities and contribute to the development of models, tools and processes to support more efficient and accurate stock management. As a team player, you collaborate with a wide range of internal and external stakeholders, working together at solving issues at hand and improving ways of working together.

In this role your knowledge, experience and hard work directly contribute to advancing MSF's social mission: assisting people around the world affected by conflict, epidemics, natural disasters, or exclusion from health care.

Responsibilities and activities

You work to optimise the availability of goods and lead times within the APU supply chain process, while balancing inventory value and keeping disposals to a minimum. In close collaboration with Tactical Procurement Specialists, you implement sourcing strategies in line with operational needs.

By continuously monitoring and analysing inventory status, you anticipate coverage gaps, shortages, and stock approaching expiry. You advise stakeholders, propose mitigation measures, and take action where needed.

• Maintain the rationale behind the stocked‑goods list and safeguard the appropriate stock level according to the needs;
• Reconcile administrative with physical stock levels, and administer and report the deviations in a timely manner;
• Safeguard an accurate and timely availability of the stock item portfolio and decide on corrective measures needed;
• Register accurately all transactions in the ERP system to ensure an audit trail;
• Monitor system and transactions for errors and imperfections and liaise with the various stakeholders to correct them;
• Coordinate together with the Logistics Service Providers the stock integrity at the warehouses and align with them the goods disposal process;
• Coordinate administrative and physical warehouse transfers;
• Contribute to the development of stock management arrangements linked to the planned warehouse in India and act as focal point for related stock management topics as the set‑up evolves;
• Create and send stock purchase orders to suppliers to ensure a timely inventory replenishment;
• When required, check and approve invoices related to stock purchase orders, or decide on corrective actions in case of mismatch;
• Provide on‑site logistic‑administrative support in case of emergencies or on request by Operations, and analyse the part of the regular stock that can be allocated to emergencies

To foster a healthy work‑life balance we work with a hybrid working approach, combining in‑person collaboration and remote work in line with team and operational needs. Coming together at our office in Mumbai allows us to have informal exchanges and chance encounters, share ideas more freely and solve challenges together in real‑time.

Candidate Profile Requirements

We are looking for an enthusiastic, integer person who enjoys working in a team and working with a wide range of stakeholders. Looking at how the world is evolving, the work environment can be at times hectic and unpredictable, which make flexibility, thinking out of the box and eagerness to learn, important qualities.

Educational Requirement

Bachelors/Masters in Operations/Supply Chain Management/Business Administration or any related field

Relevant Experience

• 1. Minimum of 7 years professional experience in logistics / inventory management.
• 2. Familiarity with analytical tools and experience in ERP systems implementation.
• 3. High proficiency in Excel.
• 4. Flexibility to visit the warehouse when needed.
• 5. Flexibility to work out of standard business hours when needed.
• 6. MSF or humanitarian experience is a plus.
• 7. Experience working with medical products and familiarity with Quality terms / documents is preferred.

Other requirements

• 1. You have strong interpersonal skills and are proficient in English (speech and writing ).
• 2. Hindi is a strong asset.
• 3. French is a plus.

Benefits

We Offer:

• Contract duration is one year with a possibility of contract period extension.
• A stimulating, professional environment in a reputed international organization.
• Compensation per month range INR 1,14,157/- to INR 1,62,759/- (Salary is offered in line with our pay framework and typically starts at the entry point of the band. Salary increases are considered annually; final salary will depend on the scaling of the CV as per MSF criteria).
• 13th Month Salary.
• Medical: MSF provides medical reimbursement for employees and their dependents as per MSF health care policy.
• Applicable insurance, pension and/or other social benefits in line with local terms and conditions.
• Work‑related allowances and hybrid working arrangements as applicable under local policy.
• An environment that fosters diversity, with colleagues from around the world representing various cultures and background.
• Annual personal development budget.
• L&D will support you with a variety of learning and development opportunities with internal and external trainings and courses.
• All benefits are subject to tax deductions.

Last application date: 25th October 2026

All applications will be treated with strict confidentiality. MSF South Asia is as organization committed to fostering a diverse, equitable, inclusive and respectful workplace where everyone is treated with dignity and has equitable opportunities to contribute and thrive. MSF South Asia has zero tolerance for discrimination, harassment, including sexual harassment, abuse, bullying, and abuse of power. We welcome applications from women, people of all backgrounds and are committed to providing reasonable accommodation during the recruitment process, where required.