Sr. Executive - Contracts

Brigade Group; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Job summary

Brigade Group in Bengaluru is seeking a diligent Contract Administrator to manage contracts, orders, and related documents, ensuring compliance with terms and milestones.

The role involves coordinating with project teams, contractors, and the legal/commercial units to monitor performance, process variations, and support cost reporting, while maintaining meticulous records and timely communications.

Responsibilities

• Review and understand work orders, contracts, agreements, BOQs, specifications, drawings, and contractual conditions.
• Ensure compliance with contractual terms, obligations, milestones, and deliverables.
• Prepare contract summaries and maintain a contract obligation tracker.
• Monitor validity of work orders, agreements, insurance, guarantees, and other contractual documents.
• Maintain complete and updated contract records and correspondence.
• Coordinate with contractors and subcontractors regarding contractual requirements and deliverables.
• Review contractor submissions, work orders, scope, rates, and commercial terms.
• Monitor contractor performance against agreed scope, schedule, quality, and contractual requirements.
• Support evaluation and recommendation of contractor/subcontractor claims and requests.
• Coordinate with QS and project teams for measurement, certification, and contractor billing.
• Review RA bills, work completion certificates, variations, and reconciliation statements.
• Verify quantities and contractual rates before certification.
• Monitor payments, recoveries, retention, advances, and other contractual deductions.
• Support cost monitoring and commercial reporting.
• Draft and review contractual letters, notices, responses, and communications.
• Ensure timely communication of delays, deviations, non-compliance, and contractual events.
• Maintain a proper correspondence and document-tracking system.
• Coordinate with legal and commercial teams on contractual matters, when required.
• Coordinate with Project Management, Planning, Engineering, QA/QC, Procurement, Finance, and Execution teams.
• Participate in project review meetings and provide updates on contractual and commercial matters.
• Support the project team in resolving contractual issues affecting project progress.
• Monitor contractual milestones and identify potential risks or delays.
• Maintain contract registers, variation registers, claim registers, correspondence trackers, and other contractual records.
• Prepare periodic MIS reports covering contract status, variations, claims, billing, and commercial risks.
• Ensure proper documentation for audits and project closure.
• Support final account settlement and contract closure.

Job description

Key Responsibilities

Contract Administration

• Review and understand work orders, contracts, agreements, BOQs, specifications, drawings, and contractual conditions.
• Ensure compliance with contractual terms, obligations, milestones, and deliverables.
• Prepare contract summaries and maintain a contract obligation tracker.
• Monitor validity of work orders, agreements, insurance, guarantees, and other contractual documents.
• Maintain complete and updated contract records and correspondence.

Contractor / Subcontractor Management

• Coordinate with contractors and subcontractors regarding contractual requirements and deliverables.
• Review contractor submissions, work orders, scope, rates, and commercial terms.
• Monitor contractor performance against agreed scope, schedule, quality, and contractual requirements.
• Support evaluation and recommendation of contractor/subcontractor claims and requests.

Billing & Commercial Coordination

• Coordinate with QS and project teams for measurement, certification, and contractor billing.
• Review RA bills, work completion certificates, variations, and reconciliation statements.
• Verify quantities and contractual rates before certification.
• Monitor payments, recoveries, retention, advances, and other contractual deductions.
• Support cost monitoring and commercial reporting.

Contractual Correspondence

• Draft and review contractual letters, notices, responses, and communications.
• Ensure timely communication of delays, deviations, non-compliance, and contractual events.
• Maintain a proper correspondence and document-tracking system.
• Coordinate with legal and commercial teams on contractual matters, when required.

Project Coordination

• Coordinate with Project Management, Planning, Engineering, QA/QC, Procurement, Finance, and Execution teams.
• Participate in project review meetings and provide updates on contractual and commercial matters.
• Support the project team in resolving contractual issues affecting project progress.
• Monitor contractual milestones and identify potential risks or delays.

Documentation & Reporting

• Maintain contract registers, variation registers, claim registers, correspondence trackers, and other contractual records.
• Prepare periodic MIS reports covering contract status, variations, claims, billing, and commercial risks.
• Ensure proper documentation for audits and project closure.
• Support final account settlement and contract closure.