Specialist (US) - AR | AP | ACH |

Randstad; Hyderabad; Hybrid; INR 450,000 - 650,000; Full time

Job summary

Randstad India in Hyderabad is seeking an Accounts Payable/Accounts Receivable coordinator to reconcile and monitor invoices, resolve complex issues, and ensure proper documentation of customer invoices.

The role covers end-to-end payment runs for the US entity, ACH and wire payments, banking coordination, audit of batches, and process improvements, with a shift from 5:30 pm to 2:30 am IST.

Responsibilities

• Payment Execution: Lead the end-to-end execution of daily and ad-hoc payment runs. This includes preparing, verifying, and processing Check, ACH, and Wire payments for US entity.
• ACH Exception Management: Proactively monitor, research, and resolve ACH returns and rejects.
• Banking Coordination: Act as the primary point of contact for banking portals. Ensure all files are uploaded correctly and troubleshoot any transmission errors with financial institutions.
• Validation & Audit: Audit payment batches against supporting documentation (invoices, approvals, and purchase orders) to ensure total accuracy before release.
• Independent Problem Solving: Identify discrepancies in the payment cycle and resolve them with minimal supervision, ensuring all payments adhere to internal controls and SOX compliance (if applicable).
• Show Improvement: Look for opportunities to improve the payment process and support automation initiatives.
• Month end Task: Support month-end activities related to payments.

Job description

• Supports the Accounts Receivable (A/R) or Accounts Payable (AP) team by reconciling and maintaining accounts, resolving and following up on complex issues, monitoring and following up on overdue accounts and ensuring proper documentation of invoices sent to customers

• Work ShiftWork Shift - India - 05:30 pm - 02:30 am (India)

• Key Responsibilities
  Payment Execution: Lead the end-to-end execution of daily and ad-hoc payment runs. This includes preparing, verifying, and processing Check, ACH, and Wire payments for US entity. Monitor payment run calendar and make sure payments are completed on time. Work with Accounts Payable, Procurement, and business teams to resolve any payment holds or invoice issues. Monitor the JDE revision queue regularly to ensure invoices are successfully interfaced into the system and take necessary action if any invoice fails or gets stuck
  ACH Exception Management: Proactively monitor, research, and resolve ACH returns and rejects. Coordinate with vendors and internal departments to correct banking information and ensure successful re-transmission.
  Banking Coordination: Act as the primary point of contact for banking portals. Ensure all files are uploaded correctly and troubleshoot any transmission errors with financial institutions.
  Validation & Audit: Audit payment batches against supporting documentation (invoices, approvals, and purchase orders) to ensure total accuracy before release. Maintain proper documents and records for all payments for audit and tracking purposes.
  Independent Problem Solving: Identify discrepancies in the payment cycle and resolve them with minimal supervision, ensuring all payments adhere to internal controls and SOX compliance (if applicable). Respond to supplier queries about payment status and help resolve their issues quickly.
  Show Improvement - Look for opportunities to improve the payment process and support automation initiatives.
  Month end Task - Support month-end activities related to payments.