Specialist - Invoice Processing & Query Resolution

Bio-Rad Laboratories, Inc; Gurgaon; On-site; INR 600,000 - 900,000; Full time

Job summary

Bio-Rad Laboratories, Inc. is seeking an Accounts Payable professional to join our PTP team in India. The role collaborates with the PTP IP and Query Supervisor to standardize processes, automate tasks, and ensure timely invoice processing and payment.

You will handle vendor inquiries via ServiceNow, process invoices per DOA policy, and support the monthly close. Prior SSC or multinational experience is beneficial; strong Excel and English skills are required.

Qualifications

• 2+ years of experience in payables and transaction processing.
• SAP AP system experience required.
• CMA or Master/Bachelor in Commerce/Accounting preferred.
• Advanced Excel skills and strong English communication.
• Experience in a Shared Service Center or US-EU multinational desirable.

Responsibilities

• Handle internal queries via ServiceNow tickets and external emails from vendors.
• Process vendor invoices accurately and timely in line with DOA policy.
• Expedite resolution of reconciling items/held invoices with other teams.
• Support financial close and recording of AP transactions.
• Develop and maintain work instructions and SOX documentation.
• Coordinate with Payment processing teams and Master Data owners.
• Educate business users/vendors on PTP processes and PO requirements.

Skills

Excel

English

Organizational skills

Education

CMA

Master's in Commerce/Accounting

Tools

SAP AP

Job description

This role is responsible for working collaboratively with the Purchase-to-Pay IP and Query Supervisor in developing and sustaining business practices and/or procedures for all related indirect/direct payables processes and data related to transactional processing for the Procure-to-Pay process stream in the Accounting Shared Services organization. This individual will also work with external/internal partners to ensure timely delivery of workload, adhering to targets and deadlines. Demonstrating invoice processing and payment is completed timely and efficiently to prevent any business interruption to our operations due to non-payment.

How You’ll Make an Impact:

Work with PTP IP and Query Supervisor to drive process efficiencies through standardization and further automation in Accounting Shared Services

Support the tasks below but not limited to:

• Handle internal queries via ServiceNow tickets, external emails received from vendors and support Taulia project in vendor onboarding, process exemptions and invoice submission inquiries.
• Process vendor invoices accurately and timely in line with accounting procedures and organizational DOA policy.
• Expeditiously resolving reconciling items/held invoices via partnership with other teams.
• Participate in financial statement close cycle and operational accounting functions to ensure accurate and timely recording of accounts payable transactions.
• Developing and maintaining work instructions, SOX documentation, ensuring that the standard process is maintained, and documentation remains current.
• Cooperate with Payment processing teams, maintain vendor accounts with Master Data group.
• Ensure business users and vendors follow defined PTP processes for PO raising prior to invoice receipt, limited non-PO invoices, and support education of business users/vendors to follow correct procedure. Proactively improving and undertaking effective business relationship with key vendors and business contacts.

What You Bring:

• Intermediate to advance knowledge in Excel
• At least 2 years of progressive experience in payables processes and data related to transaction processing
  SAP AP system experience required.
• Cost & Management Accountant (CMA), Master’s / Bachelor’s Degree in Commerce, accounting, finance, or related field preferred
• SAP AP system experience required
• Experience working in a Shared Service Center or for a US - EU Multinational is desirable
• Strong organizational skills and the ability to manage multiple tasks simultaneously with a high degree of accuracy and attention to detail.
• Advanced level of English, any other Asian language knowledge is an advantage

Who We Are:

For 70 years, Bio-Rad has focused on advancing the discovery process and transforming the fields of science and healthcare. As one of the top five life science companies, we are a global leader in developing, manufacturing, and marketing a broad range of high-quality research and clinical diagnostic products. We help people everywhere live longer, healthier lives. Recently voted a Best Place to Work, Bio-Rad offers a unique employee experience with collaborative teams that span the globe. Here, you are supported by leadership to build your career and are empowered to drive change that makes an impact you can see.

Benefits:

Bio-Rad's biggest asset is its people, and thereason whyour Total Rewardsdeliverprograms thatprovidevalue, quality, and inclusivity while satisfying the diverse needs of our evolving workforce. Our robust offerings serve to enrich the overall health, wealth, and wellbeing of our employees through the various stages of an employee’s work and life cycle.We’reproud to offer a variety of options, including competitive insurance plans for you and your immediate family, Annual Health checkup , Marriage Leave, Paternity Leave ,Employee Assistance Programme , extensive learning and development opportunities, and more.

EEO Statement:

Bio-Rad is an Equal Employment Opportunity/Affirmative Action employer, and we welcome candidates of all backgrounds. Veterans, people with disabilities, and people of all races, ethnicities, genders, ages, and orientations are encouraged to apply.

Agency Non-Solicitation:

Bio-Rad does not accept agency resumes, unless the agency has been authorized by a Bio-Rad Recruiting Representative. Please do not submit resumes unless authorized to do so. Bio-Rad will not pay for any fees related to unsolicited resume