Specialist - HR Operations

Coindcx; Bengaluru; On-site; INR 900,000 - 1,300,000; Full time

Benefits offered by this job

Design Your Own Benefits

Unlimited Wellness Leaves

Mental Wellness Support

Learning Sessions

Job summary

CoinDCX is hiring a Specialist - HR Operations to be the operational backbone of employee experience across multiple entities in Bengaluru. You will manage payroll, tax reporting, compliance, audits, and vendor relationships, ensuring seamless HR processes as we scale.

You will drive benefits administration, HRIS maintenance, dashboards, and HR project work, collaborating with cross-functional teams to uphold data integrity and regulatory compliance.

Qualifications

• Experience with end-to-end payroll processing and statutory filings.
• Experience managing vendor contracts, NDAs, and approvals.
• Experience updating and using HR systems and dashboards.

Responsibilities

• Oversee end-to-end in-house payroll process with timely salary payments and tax benefits administration.
• Prepare and file quarterly/annual tax filings and form 16 as applicable.
• Generate payroll and tax reports for finance and compliance teams.
• Conduct regular payroll audits to ensure accuracy and compliance.
• Ensure statutory dues payment and filing of challans on time.
• Manage HR vendors, onboarding, NDAs, and contract renewals; handle PR-PO workflows in NetSuite.

Skills

Payroll Management

Tax Reporting

Audits & Compliance

Vendor Management

HR Operations

HRIS/HRMS

HR Dashboards

Tools

Spotdraft

NetSuite

HRMS

HRIS

Job description

The CoinDCX Journey: Building the Future of Finance:

At CoinDCX, our mission is clear - to make crypto and blockchain accessible to every Indian and enable them to participate in the future of finance.

As India’s first crypto unicorn valued at $2.45B, we are reshaping the financial ecosystem by building safe, transparent, and scalable products that power adoption at scale.

We believe that change starts together. It begins with bold ideas, relentless execution and people who want to build what’s next.

If you’re driven by purpose and thrive in environments where your work defines the next chapter of an industry, you’ll feel right at home here.

About the Role:

This role ( Specialist - HR Operations) is the operational backbone of our employee experience across multiple entities. You will play a crucial role in managing our HR operations, Vendor management, Benefit administratement, payroll, compliance, audits and general HR functions and You Will solve complex compliance and lifecycle challenges, ensuring our internal HR engine runs flawlessly as we scale. It's an exciting opportunity to build scalable workflows, bridge the gap between HR and other cross functional teams.

What You’ll Do:

• Payroll Management : Oversee and manage the end-to-end in house payroll process, ensuring timely and accurate salary payments, deductions, and tax saving benefits administration. Maintain accurate and confidential payroll records and documentation.
• Tax Reporting : Prepare and file all required tax documents and reports, including quarterly and annual tax filings, 24Q to generate form 16 and other related forms.
• Payroll Reporting : Generate and share payroll reports in prescribed formats, including payroll summaries, tax reports, and compliance reports etc with the finance team.
• Audits and Reviews : Conduct regular payroll audits to ensure accuracy and compliance. Prepare for internal and external audits as required.
• Statutory compliance : Ensure timely preparation and payment of Statutory dues (PF, ESIC, LWF etc) and filling of paid challans.
• Compliance : Ensure adherence to all relevant employment laws and regulations. Conduct regular audits to maintain compliance and address any discrepancies or issues.
• Benefits Administration : Ensure accurate payroll deductions of employee benefits and timely process the payment to respective partners to record in employees wallets/accounts. Support Wellness benefits including health insurance, wellness benefits etc.
• Vendor Management: You'll be the go-to person for all things related to our HR vendors and consultants. From the moment we decide to partner with someone new, you'll take the reins—guiding them through onboarding, sorting out NDAs and InfoSec approvals, and getting their agreements finalized. You'll also keep track of when contracts are up for renewal and handle them smoothly via Spotdraft. But your impact doesn't stop at contracts; you'll be deeply involved in the financial side of things, too. You'll run the PR-PO workflows on NetSuite, process invoices, reconcile accounts, and keep our HR Expense Tracker perfectly organized so we always know exactly where things stand.
• HR Operations : Support daily HR operations, including employee onboarding, records management, and HRIS maintenance. Act as a point of contact for HR-related inquiries. Work closely with other HR team members and departments to ensure seamless integration of HR processes and support organizational goals.
• HR System Management : Administrate and update HRMS as per the requirement. Implement and test system upgrades and changes to ensure continued accuracy and efficiency.
• Dashboard and Reporting : Develop and maintain HR dashboards and reports to track key metrics, identify trends, and provide insights.
• Project Management : Lead and participate in HR projects aimed at improving operational efficiency and employee satisfaction. Manage project timelines, deliverables, and stakeholder communications.
• Attention to Detail : Maintain high levels of accuracy in all aspects of payroll processing, compliance, and reporting. Identify and resolve issues proactively. Ensure compliance with data protection regulations.

You’ll Excel in This Role If You Have:

• Think in first principles and act like an owner, taking absolute accountability for sensitive data and compliance deadlines.
• Possess a sharp eye for numerical accuracy and meticulous attention to detail.
• Communicate with precision and empathy, effectively resolving employee queries and collaborating with external vendors.
• Thrive in a fast-paced environment, seamlessly balancing the operational needs of multiple entities.
• Have a strong bias for action and efficient problem-solving, turning operational bottlenecks into streamlined processes.
• Navigate ambiguity with ease, staying proactively updated on evolving state gazettes and labor laws.

You’ll Know You’re Winning When:

• You’re delivering 100% error-free and on-time monthly payroll and statutory filings with zero compliance defaults or penalties.
• You’ve established a frictionless benefits administration process, consistently resolving employee queries and enrollments within targeted SLAs.
• You’ve successfully streamlined the PR-PO and vendor onboarding workflows, resulting in fully reconciled and up-to-date HR expense trackers.
• You’ve elevated the new joiner orientation experience, ensuring all statutory forms, COCs, and compliance declarations are seamlessly executed on day one.

What’s In It For You

As the anchor of our HR team, Your work directly ensures that the people building CoinDCX feel genuinely supported, cared for, and paid on time, all while keeping our company safe and compliant. Along the way, you’ll get incredible hands-on experience managing HR and finance workflows across multiple entities. This is a special chance to shape how we care for our team from the ground up, doing meaningful work in an industry that's changing the world.

Hiring Process:

Here’s what your journey with us looks like:

• Application Review – We assess for skills, alignment, and intent
• Recruiter Connect – A short conversation to understand you better
• Functional Round(s) – Deep dive into your approach, craft, and problem-solving
• Assignment / Simulation Round -A take-home task or live problem-solving exercise to understand how you think and execute in real scenarios
• Culture & Values Discussion – A conversation to understand our ways of working and how you thrive best
• Founder Conversation (Optional) – For certain roles and senior levels, you may meet our founders to explore strategic alignment and long-term fit

Where We Work:

We believe the best ideas emerge when people build together. Collaboration, speed and trust come alive when teams share the same space.

With this belief, we operate as a work-from-office organisation. This role is based out of our Bangalore office, where energy, alignment and innovation move in real time.

Perks That Empower You:

• Design Your Own Benefits: Flexible perks to match your lifestyle
• Unlimited Wellness Leaves: Rest and recharge as you need
• Mental Wellness Support: Access to therapy and wellness resources
• Learning Sessions: Bi-weekly learning and growth opportunities

Ready to Build What’s Next?

If you’re looking for a role that gives you direct access to high-stakes decisions, deep impact and a chance to build the future of finance, this is it. Join CoinDCX and help us make crypto accessible to every Indian, together.