Specialist-Admin

Birlasoft; Pune District; On-site; INR 300,000 - 540,000; Full time

Job summary

Birlasoft in Pune, India, seeks a Specialist-Admin to manage electronic security and electromechanical services within a corporate facility. The role covers maintenance, troubleshooting of LT/HT, HVAC, electrical, and plumbing systems, plus access control and reporting.

You will coordinate with vendors, handle employee lifecycle processes, mail communications, and manage courier services and invoices as part of site administration.

Responsibilities

• Electrical, HVAC, and plumbing systems maintenance and troubleshooting.
• Access control system management and report generation.
• Coordinate with vendors for repairs and maintenance and obtain quotes.
• Employee lifecycle and mail communications management.
• Courier management and processing facility-related invoices.

Job description

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Location: INDIA - PUNE - BIRLASOFT OFFICE - HINJAWADI

Title: Specialist-Admin

Description:

Area(s) of responsibility

About Birlasoft:

Birlasoft is a global technology company enabling "next-generation" digital transformation through expertise in Cloud, AI, Data, and enterprise solutions. Combining industry proficiency with advanced digital capabilities, it helps businesses accelerate change with speed, scale, and purpose, delivering "future-ready" solutions that enhance agility, resilience, and customer experience. Part of the CKA Birla Group and led by Chairman Mrs. Amita Birla, Birlasoft’s nearly 12,000 professionals drive innovation while building a diverse, inclusive, and learning-oriented culture. With a strong focus on sustainability and long-term value creation, Birlasoft transforms enterprises and communities, earning its reputation as a trusted partner and one of the best places to work.

Role & responsibilities:

Electronic Security and electromechanical services Management

• Comprehensive knowledge of electromechanical services, including maintenance and troubleshooting of LT. HT, HVAC, electrical, and plumbing systems, is highly desirable.
• Familiarity with the integration of these systems within a corporate facility setting enhances operational efficiency and supports proactive facility management.
• Issuance of access cards and ID cards, Monitoring and reconciliation of access for restricted ODCs, report generation of access control system as per defined frequency
• Supervise the implementation and maintenance of electronic security systems, including CCTV, access control, and alarm systems.
• Collaborate with technical teams and vendors to ensure all electronic security devices are operational and up to date.

Capacity planning

• Knowledge of capacity planning, migration of team, optimum seat utilization, cabin allocation as per policy, seat reconciliation and preparing MIS report is required
• Manage seat allocation for employees, ensuring efficient use of workspace and adherence to company policies.

Repairs & Maintenance:

• Coordinate with vendors for repairs and maintenance tasks, including site inspection and work quality verification.
• Solicit and finalize quotes for maintenance and repair work, ensuring cost-effectiveness and compliance.

Employee Lifecycle Management:

• Knowledge of handling employee clearances for transfers, onboarding, and offboarding, ensuring all security protocols are followed.
• Process and manage mobile billing/c for eligible employees in line with company policy.

Communication & Coordination:

• Manage mail communication with employees regarding security updates, facility notices, and procedural changes.
• Organize and attend meetings with internal teams and external vendors to review security and facility matters.
• Communication with employees during emergency situations.

Administration and other responsibilities

• Oversee courier management
• Mobile billing
• PR and PO processing related to facility management services
• Laptop and desktop courier management
• Process invoices related to security services, facility maintenance, and vendor payments.