Senior Wedding Planner

The Wedding Company; Goa; On-site; INR 600,000 - 800,000; Full time

Job summary

The Wedding Company is seeking an experienced Wedding Planner to join our India-based team and lead luxury weddings across key destinations. You will translate client visions into detailed concepts, manage vendor relationships, and ensure seamless experiences from concept to champagne toast.

With 5+ years of wedding planning experience and a strong eye for detail, you will coordinate multi-day events, guest experiences, and on-site operations, delivering stress-free celebrations for couples and

Qualifications

• 5+ years of wedding planning experience in Bangalore region.
• Proven ability to manage multi-day events.
• Strong vendor negotiation and budgeting skills.

Responsibilities

• Vision Mapping and Mood Boarding: define wedding style and priorities; scope definition for multi-day events.
• Budgeting and cost-control across vendor categories; payment scheduling and expense optimization.
• RSVP tracking, hospitality logistics, seating matrices, and guest experience management.
• Timeline production and on-site coordination: minute-by-minute itineraries, vendor supervision, and crisis mitigation.

Skills

Wedding planning

Vendor coordination

Budget management

Job description

The Wedding Company is India’s first tech-enabled wedding planning platform streamlining the $130B unorganized wedding market. With 2,000+ verified partners and 1,000+ weddings successfully executed across leading destinations in India and internationally, we’re on a mission to redefine how couples plan and experience their weddings.

In 2026, we raised $2.75 million (₹26.3 Cr) in seed funding, led by Wellingdon Advisors LLP, LVX and angels from Wakefit, Delhivery and Dropbox, reflecting strong confidence in our vision to redefine how India plans weddings

Key Responsibilities

1. Initial Consultation & Concept Design

• Vision Mapping: Conduct deep-dive meetings with clients to define their wedding style, theme, color palette, and priorities.
• Mood Boarding: Create visual presentations and mood boards detailing decor, lighting, floral arrangements, and stage setups.
• Scope Definition: Establish clear event scopes, breaking down multi-day functions like Mehendi, Sangeet, Haldi, and the Reception.
• Vendor Selection: Match clients with curated options for decorators, caterers, photographers, makeup artists, and entertainment.
• Contract Negotiation: Review vendor contracts, negotiate competitive pricing, and secure bookings to lock in dates.
• Logistics Alignment: Coordinate technical requirements (sound, light, power loads) between the venue and technical production teams.

3. Budgeting & Financial Control

• Cost Allocation: Design a comprehensive budget spreadsheet distributing funds across categories based on client priorities.
• Payment Scheduling: Set up and monitor payment tracking systems to ensure timely deposit clearances to vendors.
• Expense Optimization: Identify cost-saving opportunities without compromising the aesthetic quality or guest experience.

4. Guest Experience & RSVP Management

• RSVP Tracking: Oversee the guest registration process, tracking final headcounts, dietary restrictions, and special needs.
• Hospitality & Check-in: Coordinate airport transfers, hotel check-ins, welcome hamper distributions, and helpdesk operations.
• Seating Matrices: Design complex floor plans and seating charts for formal sit-down dinners or VIP lounges.

5. Timeline Production & On-Site Coordination

• Master Itinerary: Build a minute-by-minute timeline covering vendor setup times, artist soundchecks, and ritual schedules.
• Backstage Management: Direct artists, emcees, and choreographers to ensure entry cues and stage performances start on time.
• Vendor Supervision: Monitor catering food layouts, bar setups, and decor finishing touches before guest arrivals.
• Crisis Mitigation: Handle last-minute emergencies like weather shifts, technical failures, or vendor delays discreetly.

Requirements

• Experience: 5+ years of wedding planning experience specifically within the Bangalore Region.

Note: We are an equal opportunity employer. This opportunity is open to all irrespective of gender, social or ethnic affiliation.