Senior Team Member CS (International )

Cipla; Mumbai; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Cipla seeks a proactive Company Secretariat professional to manage secretarial and overseas compliance across the Cipla group, ensuring timely statutory filings and governance documentation to support management decisions.

The role covers board and committee activities, due diligence for M&A, audit coordination, shareholder servicing, and disclosure/press release support with internal teams and external consultants.

Qualifications

• Secretarial and regulatory requirements for Indian and overseas group companies.
• Prepare reports, SOPs and trackers on compliance status.
• Assist with board/committee/shareholder meetings and meeting documentation.
• Coordinate with ROC filings and related party compliance.
• Support Disclosure Committee and investor relations for disclosures.

Responsibilities

• Review and process secretarial procedures for Indian and overseas group companies.
• Organize agendas, notices and documents for board and committee meetings.
• Record and draft minutes of meetings and ensure regulatory forms are filed.
• Assist in due diligence and governance reviews for M&A deals.
• Coordinate audits and liaise with auditors for timely information.
• Handle shareholder correspondence and coordinate with RTA.
• Support disclosures, press releases and stock-exchange disclosures.

Skills

Secretarial compliance

Board meeting coordination

M&A due diligence

Governance & regulatory knowledge

Stakeholder management

Education

Company Secretary (CS) qualification

Job description

Job Purpose

Prepare and execute secretarial and overseas compliance pertaining to Cipla group companies to ensure timely compliances and legal documentation thereby facilitating management decision and avoiding adverse regulatory consequences.

Key Accountabilities (1/6)

Review and process secretarial procedures of Indian and overseas group companies for implementation of management decisions and compliance with applicable laws

• Verify and ensure compliance with applicable laws and regulations and examine secretarial procedures to ensure alignment with management decisions and practices followed by holding company.
• Maintain records of secretarial procedures and updates.
• Prepare reports, SOPs and trackers on compliance status and procedural updates for group companies.
• Ensure to collate and provide all the relevant data points required for compliance of related party transactions with subsidiaries and associates.

Key Accountabilities (2/6)

Assist with board / committee / shareholder meetings related work of Indian and overseas group companies for timely completion of pre and post meeting regulatory requirements

• Organize and prepare agendas, annual reports, notices, and documents for meetings and coordinate with board members, committees, and shareholders for meeting schedules.
• Record and draft minutes of meetings.
• Ensure all pre- and post-meeting regulatory requirements including forms with ROC are met
• Track and facilitate the implementation of decisions made during meetings.

Key Accountabilities (3/6)

Assist in M&A deals

• Conduct / facilitate secretarial due diligence of potential M&A deals in consultation with Lead Company Secretary (Subsidiaries and M&A.
• Liaise with internal departments and external consultants to give effect for completion of the Project in smooth and timely manner.
• Review agreements / term-sheets to be signed from a secretarial and governance perspective,
• Ensure allied pre-and-post secretarial compliances.

Key Accountabilities (4/6)

Audit and Auditors (Secretarial, Statutory, Internal, Cost Auditor and other special audits and similar assignments)

• Ensuring timely appointments, requisite documentation and statutory compliances relating to the office of the auditors.
• Coordination with the auditors and ensure timely supply of all legitimate information.

Key Accountabilities (5/6)

Cipla shareholders servicing

• Handing shareholders correspondences and requests, SRC meeting, IEPF cases.
• Coordinate with RTA for effectively managing shareholders activity.

Key Accountabilities (6/6)

Disclosures and Press Releases

• To assist team lead International to interact and coordinate with Disclosure Committee, Corp Communications department, Investor Relations department for stock exchange/SEBI disclosures pertaining to subsidiaries, Regulation 30, M&A Transactions and press releases of the Company and timely dissemination on website of the Company and the stock exchanges.