Senior Recruiting Coordinator (Contract)

Qualys; Pune District; On-site; INR 900,000 - 1,200,000; Full time

Job summary

Qualys is seeking a Senior Recruiting Coordinator (Contract) to support US and EMEA Talent Acquisition. Based in the Pune office, you will coordinate interviews, manage scheduling, and ensure a world-class candidate experience across multiple time zones.

You will partner with recruiters and hiring managers, maintain accurate records in Workday, and drive process improvements with AI-enabled tools. This role aligns with US/EMEA hours and emphasizes operational excellence.

Qualifications

• Bachelor's degree required; MBA or HR specialization preferred.
• 6+ years in Recruiting Coordination or related role.
• Experience supporting leadership/executive hiring.
• Hands-on with ATS, preferably Workday.
• Strong proficiency with Outlook, Teams, Excel and scheduling tools.
• Excellent organizational and communication skills.

Responsibilities

• Coordinate phone, virtual, and onsite interviews across multiple time zones.
• Manage scheduling, resolve conflicts, and handle last-minute changes.
• Primary point of contact for candidates on interview logistics.
• Partner with recruiters, hiring managers, and interviewers to collect feedback.
• Maintain candidate records and recruiting data in Workday and systems.
• Monitor workflows to ensure compliance and operational excellence.
• Collaborate with TA teams across regions to drive hiring initiatives.
• Leverage AI-enabled tools to improve coordination and candidate experience.
• Support leadership hiring through planning and execution.

Skills

Stakeholder management

Recruiting coordination

Operational excellence

Candidate engagement

Time management

Communication

Education

Bachelor's degree

MBA or HR specialization

Tools

Workday

Microsoft Outlook

Teams

Excel

Scheduling tools

Job description

Come work at a place where innovation and teamwork come together to support the most exciting missions in the world!

About Qualys:

Qualys, Inc. (NASDAQ: QLYS) is a leading provider of disruptive cloud-based security, compliance and IT solutions with more than 10,000 subscription customers worldwide, including a majority of the Forbes Global 100 and Fortune 100. Qualys helps organizations streamline and automate their security and compliance solutions onto a single platform for greater agility, better business outcomes, and substantial cost savings. The Qualys Enterprise TruRisk Platform leverages a single agent to continuously deliver critical security intelligence while enabling enterprises to automate the full spectrum of vulnerability detection, compliance, and protection for IT systems, workloads and web applications across on premises, endpoints, servers, public and private clouds, containers, and mobile devices. Founded in 1999 as one of the first SaaS security companies, Qualys has strategic partnerships and seamlessly integrates its vulnerability management capabilities into security offerings from cloud service providers, including Amazon Web Services, the Google Cloud Platform and Microsoft Azure, along with a number of leading managed service providers and global consulting organizations.

Senior Recruiting Coordinator (Contract)

• Location: Pune, India
• Employment Type: Contract
• Work Arrangement: Office-based
• Work Schedule: Aligned to US business hours - PST Hours

Position Overview

Qualys is seeking an experienced Senior Recruiting Coordinator (Contract) to support our US and EMEA Talent Acquisition teams. This role plays a critical part in delivering an exceptional hiring experience through seamless interview coordination, candidate engagement, and recruiting operations support.

The ideal candidate will bring a combination of strong stakeholder management, operational excellence, and recruiting process expertise to help drive efficient hiring across multiple functions and geographies. Working closely with recruiters, hiring managers, executives, and interview teams, this individual will serve as a trusted partner who ensures a world-class experience for candidates while enabling recruiters to focus on identifying and hiring top talent.

This position will be based in our Pune office and will primarily support teams operating across US and EMEA time zones.

Responsibilities

• Coordinate phone, virtual, and onsite interviews across multiple time zones, ensuring a seamless experience for candidates, recruiters, hiring managers, and interview teams.
• Manage complex scheduling requirements, resolve conflicts, and handle last-minute changes with professionalism and urgency.
• Serve as the primary point of contact for candidates, providing timely communication regarding interview logistics, schedules, and next steps.
• Partner closely with recruiters, hiring managers, and interviewers to ensure interview activities are executed efficiently and feedback is collected promptly.
• Maintain accurate candidate records, interview activity, and recruiting data within Workday and other recruiting systems.
• Monitor hiring workflows and support recruiting operations to ensure process compliance, data accuracy, and operational excellence.
• Collaborate with Talent Acquisition team members, Hiring Managers across regions to support hiring initiatives, share best practices, and drive consistency in recruiting processes.
• Leverage recruiting technologies, automation, and AI-enabled tools to improve coordination efficiency, recruiter productivity, and candidate experience.
• Identify opportunities to streamline processes, improve scheduling effectiveness, and enhance the overall hiring experience.
• Support business-critical and leadership hiring through effective planning, communication, and execution.

Required Qualifications

• Bachelor's degree required; MBA or HR specialization preferred.
• 6+ years of experience in Recruiting Coordination, Talent Acquisition Operations, Recruiting Administration, or a related recruiting support role.
• Experience supporting recruiting teams in a fast-paced, high-growth environment.
• Experience supporting leadership and executive hiring processes.
• Hands-on experience with Applicant Tracking Systems, preferably Workday.
• Strong proficiency with Microsoft Outlook, Teams, Excel, and scheduling tools.
• Excellent organizational, planning, and time-management skills.
• Outstanding written and verbal communication abilities.
• Ability to manage multiple priorities with minimal supervision.
• Strong stakeholder management and customer service orientation.
• Exceptional attention to detail, accuracy, and follow-through.