Senior People Operations Specialist (Admin)

Codvo Private Limited; Pune District; On-site; INR 334,800 - 558,000; Full time

Job summary

A dynamic company in Pune is seeking a skilled administrative professional. Responsibilities include managing employee onboarding, coordinating company events, overseeing supplier management, and ensuring accurate time tracking. The ideal candidate must possess a Bachelor’s degree and 3-5 years of experience in an administrative role, along with strong communication skills. Working hours are from 2:30 PM to 11:30 PM IST, with a focus on employee engagement and logistics.

Qualifications

• Minimum 3-5 years of experience in admin or a similar role.
• Good verbal and written communication skills.

Responsibilities

• Manage employee onboarding processes.
• Oversee asset management and supplier negotiations.
• Coordinate company events and logistics.
• Ensure accurate time tracking and leave management.
• Create and publish announcements on various platforms.

Skills

Communication skills

Organizational skills

Education

Bachelor’s degree

Job description

Responsibilities

• Employee Onboarding
• Asset Management
• Supplier Management
  • Preparing reports on vendor dues.
  • Supplier NDA and Agreements negotiations.
  • Laptop vendors with better rates.
• Company Events
  • Quarterly Townhalls Anchor, Logistics, Budget, gift, voucher.
  • Onsite Meet Ups.
  • Hampers/gifts/bouquets.
• Physical/FloatingOffice
  • Discussion on office location for the company.
  • Handling Daypasses.
• Employee Engagement Logistics
  • Logistics- Virtual events, Townhall, R&R, Festival Celebration.
• Gifting
  • Corporate Gifting
  • Adhoc deliveries to employees/suppliers/client
• Time Tracking & Leave
  • Verify the accuracy of hours logged by each employee in the time tracking tool.
  • Ensure that leaves are accurately recorded as 0 hours in the time tracking tool.
  • Conduct thorough data verification and furnish the Payroll team with comprehensive Attendance Data.
  • Facilitate the allocation of Compensatory Offs.
  • Act as the primary liaison with the Hubstaff Support team to address and resolve any issues pertaining to Hubstaff.
• Announcements
  • Creating Welcome Announcement artwork and publishing in Teams
  • Birthday, Work Anniversary Announcements (Creative)
  • Ensuring LinkedIn Welcome and Anniversary posts are published
  • Festive Greetings
  • Collecting comments & preparing promotion post
  • Regular posting on company policies, values, fun facts
  • Posting about company events

Qualifications

• Minimum Bachelor’s degree and work experience 3-5 years into admin or similar role.
• Good verbal and written communication skills.

Working Hours & Location

• Office Location: Pune
• Work Timing: 2:30 PM IST to 11:30 PM IST (might vary as per requirements)