Senior Lease Analyst - Abstraction

JLL; Gurugram District; On-site; INR 900,000 - 1,300,000; Full time

Job summary

JLL in Gurugram seeks a Senior Lease Analyst to deliver accurate lease abstraction and data management for client portfolios. You will liaise with property managers, offshore teams, and clients to ensure timely, compliant lease documentation and reporting.

The role requires 3–5 years of property management and lease abstraction experience, proficiency in MRI and MS Office, and strong communication and project management skills. A B.Com/BBA/MBA background is preferred.

Qualifications

• Experience in Lease Abstraction and Property Management.
• 3–5 years in Property Management with knowledge of Retail Shop Lease Act.
• Proficiency in MRI and MS Office suite.

Responsibilities

• Serve as the first point of escalation for lease inquiries and instructions.
• Conduct lease abstractions for new setups, renewals, assignments, and modifications.
• Maintain control sheets/calendars and ensure MRI data accuracy.
• Manage monthly tasks: rent reviews, minor adjustments, LA reporting.
• Collaborate in monthly/quarterly lease administration meetings and client reporting.

Skills

Lease Abstraction

Project Management

Communication

Excel

Word

Legal document reading

Education

B. Com/BBA/MBA

Tools

MRI

MS Excel

Outlook

Job description

JLL empowers you to shape a brighter way .

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Senior Lease Analyst

JBS Lease Administration (Gurugram)

Reporting to: Team Lead/Assistant Manager Lease Administration

Key Stakeholders: Account managers, Hub Leads, Clients and their teams

Direct Reports: Nil

What this job involves:

High level of independence

Do you work independently without close supervision? We can offer you an exciting role where you can use this passion to enhance your skills and deliver consistent and qualitative Lease Administration Abstraction services for JLL Clients. You will liaise with internal parties to obtain appropriate lease documentation, work closely with colleagues within other Lease Administration teams to ensure workload is completed in a timely and accurate manner and elevators issues where required. This may include scope discussions; abstract critical and key information from leases and other contract documentation; abstract information into various lease database systems.

Highest qualitative delivery

Core Responsibilities:

• Serve as the first point of escalation for a group of property managers, clients, and the offshore lease administration team regarding lease administration queries and instructions.
• Conduct lease abstractions for new setups, renewals, assignments, and modifications
• Maintain control sheets/calendars and ensure accurate MRI data capture
• Manage monthly tasks: rent reviews, minor adjustments, PLI certificates, LA reporting review

Collaboration & Support:

• Attend monthly/quarterly lease administration meetings
• Provide CALA and MRI training to Property Managers
• Support Property Managers with ad-hoc tasks, client reporting
• Attend monthly meetings with Property Managers in preparation for next months rentup.
• Liaise with tenants, owners, and internal teams when necessary

Quality Assurance:

• Manage abstraction with weekly reviews
• Maintain accurate record keeping and data integrity
• Drive standard processes and improvements across lease administration functions

System & Data Management:

• Manage MRI and CALA Workflow System
• Maintain consistency between tenancy schedules and master data
• Review Acumen queries and MRI Quality Dashboard
• Handle CALA processes, training, access and monthly reviews

Advanced Functions:

• Conduct various audits (lease, bank guarantees, PLI, market reviews)
• Support Property Manager
• Review client Lease Admin reporting and action as required
• Serve as MRI champion, including system imports and transition

Key Result Areas

• Accuracy of Lease Data Management: Timely and error-free entry, validation, and updating of all lease information, including key terms, financials, and critical dates.
• Compliance and Risk Management: Ensuring all lease obligations, legal requirements, and internal controls are met and identifying and mitigating risks proactively.
• Financial Management: Accurate processing of rents, outgoings, rent reviews, lease incentives, and other charges in accordance with lease terms and company policies.
• Critical Date Management: Monitoring and actioning critical dates for renewals, options, rent reviews, expiries, and break clauses to avoid missed deadlines.
• Reporting and Analytics: Delivering clear and timely lease reports and analysis to key stakeholders, tailored to client or business requirements.
• Stakeholder Engagement: Promptly responding to queries from internal teams, clients, landlords, and tenants, and supporting decision-making processes.
• Process Improvement: Identifying and implementing process efficiencies in lease administration systems, documentation, and workflows.
• Document Management: Maintaining organised, complete, and up-to-date lease documentation and correspondence for audit and operational purposes.

Sounds like you?

Impeccable expertise

• We're looking for B. Com/BBA/MBA, having Lease Abstraction expertise with at least 3-5 years of experience in Property Management experience required with a thorough knowledge of Property related functions and Retail Shop Lease Act.

Immaculate knowledge

• You should possess sound computer skills in Microsoft Office (MS Excel, Outlook)
• Strong Project Management Skills
• Excellent Communication - Written and Verbal
• Lease Reading / Interpretation of legal documents, exceptional experience required
• Advanced Word and Excel
• Accounting/Lease Administration knowledge
• Hands on Experience on MRI tool

Avid Reader and fast learner

• If you have an interest in Reading, strong comprehension and paraphrasing skill