Senior Import Procurement Executive

BotLab Dynamics; Dadri; On-site; INR 800,000 - 1,400,000; Full time

Job summary

BotLab Dynamics is seeking an Import Procurement Executive / Senior Executive in India to lead end-to-end import procurement and international sourcing. The role involves managing requisitions, PO processing, vendor negotiations, and ensuring timely delivery of components for drone/electronics hardware manufacturing.

Qualified candidates should have 5-7 years of experience, a Bachelor's degree in Commerce or related field, and strong knowledge of import documentation, Incoterms, HS codes, and

Qualifications

• Bachelor's degree in Commerce or related field.
• 5-7 years in import procurement, sourcing, and logistics.
• Knowledge of import docs, HS codes, Incoterms, and customs.
• Experience in drone/electronics manufacturing preferred.

Responsibilities

• International Sourcing: Identify overseas suppliers, obtain quotations, negotiate pricing and terms, maintain vendor relationships.
• Import Procurement: Manage requisitions, PO processing, tracking, and supplier follow-ups.
• Import Documentation: Prepare and maintain invoices, packing lists, BLs, AWBs, HS codes.
• Shipment & Logistics: Coordinate with freight forwarders and customs brokers; track shipments and ensure clearance.
• Payment Coordination: Liaise with Finance for international payments and remittances.
• Import Compliance: Ensure compliance with Indian Customs regs and DGFT requirements.
• Costing & Reporting: Prepare cost sheets, track freight and clearance costs, MIS reports.
• Internal Coordination: Work with Engineering, Production, Stores and Finance.
• Vendor Management: Maintain supplier records and resolve procurement issues.

Skills

Import documentation

Incoterms

HS codes

Customs clearance

International sourcing

Vendor management

MS Excel

ERP systems

Education

Bachelor's degree in Commerce

Tools

ERP systems

MS Excel

Job description

Job Description: Import Procurement Executive / Senior Executive

Experience: 5-7 Years

Job Purpose

To manage end-to-end import procurement and international sourcing activities, ensuring timely procurement of materials, cost optimization, accurate import documentation, smooth shipment coordination, and compliance with applicable Indian import regulations.

Key Responsibilities

• International Sourcing: Identify and evaluate overseas suppliers, obtain quotations, negotiate pricing and payment terms, and maintain strong vendor relationships.
• Import Procurement: Manage the complete import purchasing cycle, including purchase requisitions, quotation comparisons, purchase order (PO) processing, order tracking, and supplier follow-ups.
• Import Documentation: Prepare, verify, and maintain import documents, including commercial invoices, packing lists, Bills of Lading (BL), Air Waybills (AWB), HS codes, and other relevant documents.
• Shipment & Logistics Coordination: Coordinate with international suppliers, freight forwarders, customs brokers, and logistics partners to track shipments, facilitate customs clearance, and ensure timely delivery.
• Payment Coordination: Liaise with the Finance team and banks for international payments, foreign remittances, payment documentation, and supplier payment follow-ups.
• Import Compliance: Ensure compliance with applicable Indian Customs regulations, DGFT requirements, and relevant import procedures. Identify applicable duty exemptions and benefits wherever eligible.
• Costing & Reporting: Prepare import cost sheets, track freight and clearance expenses, maintain procurement and shipment records, and prepare periodic MIS reports.
• Internal Coordination: Work closely with Engineering, Production, Stores, and Finance teams to understand material requirements and ensure timely availability of imported components and supplies.
• Vendor Management: Maintain supplier records, monitor delivery timelines, resolve procurement-related issues, and support continuous improvement in sourcing and import processes.

Qualifications & Skills

• Bachelor's degree in Commerce, Supply Chain Management, Business Administration, or a related field.
• 5-7 years of relevant experience in import procurement, international sourcing, and logistics coordination.
• Strong knowledge of import documentation, Incoterms, HS codes, customs clearance procedures, and international payment processes.
• Familiarity with Indian Customs regulations, DGFT procedures, and applicable import duty structures.
• Proficiency in MS Excel and procurement/ERP systems.
• Strong negotiation, vendor management, coordination, follow-up, and documentation skills.
• Ability to manage multiple procurement requirements and shipment timelines efficiently.
• Experience in the drone, UAV, electronics, aerospace, or hardware manufacturing industry will be preferred.

Preferred Candidate Profile

Candidates with hands-on experience in importing electronic components, mechanical parts, hardware assemblies, or other technical materials will be preferred. Experience working with overseas suppliers and managing time-sensitive imports in a technology or manufacturing environment will be an added advantage.