Senior HR Executive and Administrator

Grofresh Agrofoods; Pimpri-Chinchwad; Sur place; INR 350 000 - 550 000; Plein temps

Résumé du poste

ADVIK NATURALS PVT. LTD.

in Pune is seeking an Executive - Human Resources to manage day-to-day HR operations, including attendance and biometric systems, leave management, HRMIS, payroll inputs, PMS coordination, and employee lifecycle activities from joining and probation through confirmation and exit, with engaging HR administration. The role requires 1-3 years of HR operations experience in manufacturing or food processing, MBA/MSW/PGDM preferred, and a willingness to work in a full-time,

Qualifications

• MBA / MSW / PGDM in Human Resources / Personnel Management preferred.
• 2-4 years of experience in HR operations or generalist activities.
• Exposure to biometric attendance, HRMIS, payroll inputs, PMS and training coordination.

Responsabilités

• Manage daily HR operations including attendance, records, joining docs, transfers, probation tracking, confirmation, exits, and file maintenance.
• Monitor biometric attendance/time-office systems, shift rosters, late arrivals, absenteeism and related reports.
• Coordinate payroll inputs including attendance, leave, overtime, incentives and deductions.
• Coordinate PMS, KRA, goal setting, reviews, and appraisal inputs.
• Oversee onboarding, induction, training coordination and HR communications.
• Prepare HR MIS and reports; ensure documents and trackers are up to date.

Connaissances

HR operations

Biometric attendance

Payroll inputs

HRMIS/ERP

Employee lifecycle

MS Excel

Communication

Formation

MBA / MSW / PGDM in HR

Outils

HRMIS/ERP

MS Excel

Description du poste

ADVIK NATURALS PVT. LTD.

JOB DESCRIPTION

Position Title Executive - Human Resources
Department Human Resource / Administration
Location Pune
Grade / Level Executive
Reporting To Assistant Manager - HR / HR Manager
No. of Reportees Nil / As assigned
Educational Qualification MBA / MSW / PGDM in Human Resources / Personnel Management preferred
Experience 1-3 years in HR operations, preferably manufacturing / food processing
Employment Type Full-time
Work Pattern Standard

1. JOB PURPOSE

To manage and coordinate day-to-day HR generalist activities, including attendance and biometric systems, leave management, employee records, HRMIS, payroll inputs, PMS coordination, employee lifecycle activities from joining and probation through confirmation and exit, employee engagement, committee meetings, training and development, and routine HR administration while ensuring timely and accurate HR service delivery.

2. KEY RESPONSIBILITIES

• Manage daily HR operations including employee records, joining documentation, transfers, probation tracking, confirmation, exits, and personnel file maintenance.
• Monitor and maintain biometric attendance and time-office systems, including attendance regularization, shift rosters, late coming, absenteeism, overtime, and attendance-related reports.
• Manage employee leave records, leave applications, balances, approvals, and monthly leave-related inputs in coordination with employees and department heads.
• Maintain accurate employee master data and HRMIS/ERP records covering employee lifecycle, attendance, leave, organization structure, and employee movements.
• Coordinate monthly salary and payroll inputs including attendance, leave, overtime, incentives, deductions, new joiners, exits, increments, and other approved salary-related changes.
• Coordinate the employee lifecycle process from joining and induction through probation review, confirmation, transfer, promotion, salary revision, and separation/exit formalities.
• Coordinate the Performance Management System (PMS), including KRA documentation, goal setting, periodic reviews, appraisal inputs, probation assessments, and confirmation recommendations.
• Coordinate employee onboarding and induction, including joining formalities, document collection, employee ID cards, HR orientation, policy communication, and department-level coordination.
• Coordinate employee engagement and welfare activities such as celebrations, employee communication, awareness programmes, recognition activities, and other HR initiatives.
• Coordinate scheduled HR/employee committee meetings, prepare meeting agendas or supporting information, maintain minutes and action trackers, and follow up on assigned actions, as applicable.
• Identify training and development requirements in coordination with department heads, support Training Needs Identification (TNI), prepare training schedules, coordinate programmes, and maintain training records and feedback.
• Handle routine employee queries and support grievance, counselling, communication, and follow-up activities in coordination with the HR Manager and concerned departments.
• Coordinate with Production, Quality, Maintenance, Stores, Security, Housekeeping, Finance, and Administration for manpower, attendance, employee, and HR-related requirements.
• Prepare daily, weekly, and monthly HR MIS and reports covering manpower, attendance, absenteeism, leave, attrition, recruitment status, overtime, employee movements, PMS, training, and engagement activities.
• Ensure timely completion and filing of HR documents, registers, forms, letters, trackers, and other HR administration records as per company requirements.

3. EDUCATIONAL QUALIFICATION & EXPERIENCE

MBA / MSW / PGDM in Human Resources, Personnel Management, or a related discipline is preferred; a bachelor's degree in any relevant discipline may be considered. 2-4 years of experience in HR operations or HR generalist activities, preferably in a manufacturing, food processing, FMCG, or plant environment. Exposure to biometric attendance, HRMIS, payroll inputs, PMS, employee lifecycle management, engagement, and training coordination is preferred.

4. SKILLS & KNOWLEDGE

• Working knowledge of HR generalist operations, employee lifecycle processes, attendance, leave, payroll inputs, PMS, and personnel documentation.
• Hands-on understanding of biometric attendance/time-office systems, HRMIS/ERP and employee master data management.
• Good working knowledge of MS Excel, MS Office and preparation of HR MIS and management reports.
• Good communication, employee coordination, counselling, documentation, follow-up, and problem-solving skills.
• Ability to coordinate probation reviews, confirmation processes, appraisal/PMS activities, and employee lifecycle documentation.
• Ability to coordinate employee engagement, committee meetings, training programmes, TNI activities, and HR communication.
• Ability to maintain confidentiality, discipline, accuracy, and professional handling of employee matters.
• Ability to work with cross-functional teams and manage multiple HR activities within defined timelines.

5. KEY PERFORMANCE AREAS (KRA)

• Accurate and timely management of biometric attendance, time-office, leave, overtime, and employee attendance records.
• Timely and accurate payroll inputs, salary-related changes, employee master data, and HRMIS records.
• Successful coordination of employee lifecycle activities including joining, probation review, confirmation, transfers, promotions, and exits.
• Timely and effective coordination of PMS, KRA, appraisal, and performance review processes.
• Effective coordination of employee engagement initiatives, committee meetings, employee communication, and welfare activities.
• Timely identification and coordination of TNI, training programmes, development activities, attendance, feedback, and training records.
• Accurate and timely HR MIS, reports, documentation, and day-to-day HR administration.
• Timely resolution/follow-up of employee queries and coordination with departments for HR-related requirements.

6. AUTHORITY & ACCOUNTABILITY

Authorized to coordinate routine HR activities, verify and update employee records, monitor attendance and leave inputs, collect and validate payroll/PMS/HRMIS data, coordinate employee lifecycle processes, communicate approved HR processes, coordinate engagement, committee meetings, and training activities, and elevate employee, payroll, performance, or disciplinary matters to the reporting manager. Sensitive decisions, policy exceptions, statutory actions, and final approvals shall be carried out only with approval of the designated HR authority.