Senior Executive/ Assistant Manager - HR & Admin

Splience Technology Services; Bengaluru; On-site; INR 800,000 - 1,400,000; Full time

Benefits offered by this job

Compensation in line with industry

Opportunity to work with founders and

Significant responsibility to shape HR

Professional learning and development

Startup environment experience

Job summary

Splience Technology Services is seeking a capable HR professional to manage recruitment, onboarding, HR operations and policy compliance. The role covers end-to-end talent acquisition, employee lifecycle management and payroll coordination within a growing startup environment.

You will work closely with founders and management to implement scalable HR systems, drive engagement, and ensure statutory compliance across Karnataka. Prior startup exposure is advantageous.

Qualifications

• Postgraduate qualification in Human Resources or related discipline.
• MBA/PGDM in HR or MSW with HR specialization preferred.
• Consistently good academic record.
• 3–5 years of relevant HR, recruitment and admin experience; startup/SME exposure preferred.

Responsibilities

• Manage end-to-end recruitment: manpower planning, job postings, sourcing, screening, interview coordination and selection.
• Recruit suitable candidates for content development, language, digital marketing, sales, BD and admin roles.
• Coordinate interviews, maintain candidate records and support management in evaluating shortlisted candidates.
• Ensure timely recruitment meeting competency and performance requirements.
• Oversee onboarding: joining formalities, documentation, records and induction.
• Prepare and maintain offer letters, appointment letters and HR documentation.
• Maintain attendance, leave records, and probation/review schedules.
• Develop and review HR policies in line with laws and best practices.
• Coordinate payroll inputs and employee documentation with payroll providers.
• Support POSH and workplace conduct policies and processes.
• Promote a positive, employee-friendly environment; address queries and welfare initiatives.
• Assist with performance planning, reviews and development plans.
• Identify training needs and coordinate learning initiatives.
• Handle admin tasks: office operations, supplies, vendor relationships, travel and meetings.

Skills

Recruitment methods

HR policies

Labour laws compliance

Onboarding & payroll coordination

Communication & interpersonal skills

Stakeholder coordination

Education

Postgraduate HR qualification

MBA/PGDM in HR or MSW with HR focus

Consistently good academic record

Job description

Role & responsibilities

A. Recruitment and Talent Acquisition

• Manage the end-to-end recruitment process, including manpower planning, job postings, candidate sourcing, screening, interview coordination and selection.
• Recruit suitable candidates for content development, language specialists, digital marketing, field sales, business development and administrative functions.
• Coordinate interviews, maintain candidate records and support management in evaluating shortlisted candidates.
• Ensure timely recruitment of capable candidates who meet the organisation's competency and performance requirements.

B. HR Operations and Employee Lifecycle Management

• Manage employee onboarding, joining formalities, document verification, employee records and induction.
• Prepare and maintain offer letters, appointment letters, employment documentation and other HR correspondence.
• Maintain attendance, leave records, employee information and probation/review schedules.

C. HR Policies, Labour Law and Statutory Compliance

• Develop, implement and periodically review HR policies in line with applicable laws and good industry practices.
• Ensure compliance with applicable labour and employment laws, statutory registrations, returns and other obligations.
• Coordinate payroll inputs, leave records, attendance data and employee-related documentation with management, payroll providers or consultants.
• Support the implementation of workplace conduct, grievance-handling and POSH-related policies and processes, as applicable.

D. Employee Welfare, Engagement and Performance

• Promote a positive, respectful and employee-friendly work environment.
• Address employee queries and coordinate the resolution of workplace concerns.
• Support employee engagement, welfare initiatives and internal communication.
• Assist management in setting performance expectations, review processes and development plans.
• Help identify training needs and coordinate learning and development activities.

E. Administration and Office Management

• Manage day-to-day office administration and ensure the smooth functioning of office operations.
• Coordinate office supplies, equipment, maintenance, vendor relationships and facility-related requirements.
• Maintain administrative records, correspondence and relevant documentation.
• Support travel arrangements, meetings, onboarding logistics and other operational requirements.
• Monitor administrative expenses and help ensure efficient use of company resources.
• Establish simple, effective administrative processes suited to a growing startup.

F. Management Support and Startup Responsibilities

• Work closely with the founders and management on recruitment plans, workforce requirements and HR priorities.
• Prepare periodic reports on recruitment status, employee strength, attendance and other HR indicators.
• Help establish scalable HR systems and processes as the organization expands.
• Identify opportunities to improve operational efficiency and employee experience.
• Take up additional HR, administration and operational responsibilities as required.

Preferred candidate profile

Educational Qualifications

• Postgraduate qualification in Human Resources, Personnel Management or a related discipline.
• MBA / PGDM in HR or MSW with specialisation in HRM, Personnel Management or Labour Welfare preferred.
• Consistently good academic record.

Experience

• 3 to 5 years of relevant experience in HR, recruitment, personnel administration and office administration.
• Experience in a professionally managed organisation with established HR policies, documented procedures and quality-management practices is preferred.
• Experience working in an ISO-certified organisation will be an added advantage.
• Prior experience in a startup, SME, EdTech, education, technology or services organisation will be beneficial.

Skills and Competencies

• Good working knowledge of recruitment methods, HR policies and employment practices.
• Ability to independently manage recruitment for multiple functions and job levels.
• Practical understanding of applicable labour laws and statutory compliance requirements in Karnataka.
• Experience in employee onboarding, HR documentation, attendance, leave management and payroll coordination.
• Good communication, interpersonal and problem-solving skills.
• Ability to coordinate with management, employees, recruitment agencies, vendors and external consultants.

Personal Attributes

• Self-driven, responsible and dependable.
• Flexible and comfortable working in a startup environment.
• Practical, solution-oriented and comfortable handling multiple responsibilities.
• Willing to learn, improve processes and adapt as the organisation grows.

Perks and benefits

• Compensation in line with industry norms, commensurate with qualifications, relevant experience and demonstrated capabilities.
• Opportunity to work closely with founders and senior management.
• Significant responsibility and scope to establish and improve HR systems and practices.
• Opportunity to contribute to the growth of an emerging EdTech organisation.
• Professional learning and development opportunities.