Senior Executive Assistant, GESS - Global Capability Center

Alvarez & Marsal; Gurugram District; On-site; INR 800,000 - 1,400,000; Full time

Job summary

Alvarez & Marsal (A&M) is a global professional services firm seeking a seasoned Administrative & Operations professional in Gurugram. This role supports senior leaders with calendars, meetings, correspondence, and travel logistics, while coordinating cross-functional activities and maintaining confidential records.

The ideal candidate brings 6–10 years of experience, strong communication, discretion, and a proactive, organized approach to managing multiple priorities across time zones.

Qualifications

• 6-10 years of administrative support or business operations experience across time zones.
• Excellent interpersonal, customer service, and stakeholder management skills.
• Strong verbal and written communication skills.
• Exceptional organizational, calendar management, and multitasking abilities.

Responsibilities

• Manage executive calendars, meetings, and appointments for senior leaders.
• Coordinate internal and external meetings, including agendas and logistics.
• Prepare presentations, reports, and other business documents.
• Maintain confidential records, files, and documentation.
• Submit requests for new project/client codes and coordinate with finance when needed.
• Track project milestones and follow-ups; support travel arrangements and events.
• Draft client invoices and assist with expense reporting and billing queries.

Skills

Stakeholder management

Calendar management

Communication skills

Discretion & confidentiality

Project coordination

Multitasking

Tools

Microsoft Office

Salesforce

Concur

Box

Job description

About Alvarez & Marsal

Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity - are why our people love working at A&M.

Description

Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity - are why our people love working at A&M.

How You Will Contribute

• Executive & Administrative Support


• Manage complex calendars, meetings, and appointments for senior leaders.


• Coordinate internal and external meetings, including agendas, meeting logistics, and follow-up on action items.


• Manage executive correspondence, emails, and scheduling priorities.


• Prepare presentations, reports, meeting materials, and other business documents.


• Maintain confidential records, files, and documentation.


• Project & Operational Coordination


• Submit requests for new project/client codes.


• Submit conflict check requests and coordinate with relevant internal teams.


• Review conflict check results and elevate issues where required.


• Create and maintain project folders in accordance with organizational standards.


• Perform periodic audits of project folders to ensure compliance and appropriate documentation.


• Track project milestones, deadlines, and follow up on outstanding actions.


• Financial & Expense Administration


• Draft client invoices and support invoice processing.


• Enter and submit time and expense reports accurately and within deadlines.


• Coordinate with Finance regarding billing, project administration, and related queries.


• Support budget tracking and expense reconciliation where required.


• Travel & Event Coordination


• Arrange domestic and international travel, including flights, accommodation, transportation, visas, and itineraries.


• Prepare detailed travel schedules and logistics for executives.


• Coordinate leadership meetings, workshops, and team events.


• Provide logistical support for internal and external events.


• Marketing & Business Support


• Assist with basic marketing and business development activities, including:


• Supporting event planning and coordination.


• Editing and formatting PowerPoint presentations.


• Assisting with preparation of marketing materials and client-facing documents.


• Coordinate with internal teams to ensure timely completion of deliverables.


• Stakeholder Coordination


• Liaise with internal departments including Finance, HR, IT, Marketing, and Legal to facilitate day-to-day operations.


• Coordinate with external vendors, clients, and business partners as required.


• Build strong working relationships while ensuring timely communication and follow-ups.


• General Administrative Support


• Maintain organized documentation and filing systems & Handle ad-hoc admin requests and special projects.


• Identify opportunities to improve administrative processes and operational efficiency.

Qualifications

• 6-10 years in administrative support or business operations supporting global stakeholders across multiple time zones.


• Excellent interpersonal, customer service, and stakeholder management skills, with the ability to support multiple executives.


• Strong verbal and written communication skills.


• Exceptional organizational, calendar management, and multitasking abilities with strong attention to detail.


• Ability to manage competing priorities, work under pressure, and meet deadlines in a fast-paced environment.


• Proactive, self-motivated, and collaborative, with a high level of professionalism, discretion, and confidentiality.


• Experience coordinating projects or initiatives and managing cross-functional activities.


• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and familiarity with tools such as Salesforce, Concur, Box, or similar business applications.


• Willingness to learn new systems, adapt to changing priorities, and continuously improve processes.

Your journey at A&M

We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person’s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career. We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high-performing and passionate professionals.