Senior Executive

Rapidue Technologies; Hyderabad; On-site; INR 500,000 - 800,000; Full time

Job summary

Rapidue Technologies in Hyderabad seeks a finance professional to manage vendor bill accounting, KYC validations, GST compliance, MIS reporting, and journal entries. This role emphasizes accuracy, timely processing, and close collaboration with treasury and GST teams.

The ideal candidate will coordinate with vendors and internal SPOCs, ensure adherence to 24-hour processing targets, and support audits with comprehensive documentation and proactive issue resolution.

Responsibilities

• Vendor Bill Accounting & Payment Processing: Account vendor bills within 24 hours of receipt (target ~10 minutes per bill when documentation is complete and the vendor is already on-boarded), verifying invoice/PO or agreement details, GST number and PAN of the vendor, correct expense head classification, TDS applicability/rate, and payment terms.
• Vendor & Customer KYC / Master Validation: Validate KYC documentation for new vendor/customer creation (GST certificate, PAN, Aadhaar, KYC form, MSME certificate/confirmation, TDS declaration, cancelled cheque) within 24 hours of receiving the complete document set; issue approvals within 3 hours once complete.
• GST Compliance & Reconciliation: Validate monthly GST filings before releasing GST-related vendor payments (post the 20th of each month) and reconcile GSTR-2A against the books monthly; share ITC-eligible vs. ineligible classification with the relevant team.
• MIS & Month-End Reporting: Close/update MIS bills, prepaid entries and ineligible entries; finalize the monthly MIS report; prepare weekly negative vendor balance report and monthly vouchers pending drafts.
• Journal Entries & Audit Support: Review approvals/requests and pass journal entries the same day when required; provide ad hoc responses for audit-related queries.
• Stakeholder Management: Respond to internal and external stakeholder queries within 3 hours for standard items and within 24 hours for same-day items.

Job description

Role & responsibilities

1. Vendor Bill Accounting & Payment Processing

• Account vendor bills within 24 hours of receipt (target ~10 minutes per bill when documentation is complete and the vendor is already on-boarded), verifying invoice/PO or agreement details, GST number and PAN of the vendor, correct expense head classification, TDS applicability/rate, and payment terms.
• Where a vendor is not yet set up in Zoho, initiate the KYC document request, validate documents received, and route for vendor onboarding before accounting the bill.
• Validate payment terms and due dates against each bill; confirm approvals/agreements are in place; raise base-payment requests to the Treasury team, and for advance payments, ensure correct TDS deduction and apply advances against invoices on receipt.

2. Vendor & Customer KYC / Master Validation

• Validate KYC documentation for new vendor/customer creation (GST certificate, PAN, Aadhaar, KYC form, MSME certificate/confirmation, TDS declaration, cancelled cheque) within 24 hours of receiving the complete document set; issue approvals within 3 hours once complete.
• Perform GST validation (GSTIN status, HSN code, place of registration, number of GSTINs under the PAN, liability percentage, filing status), PAN operative/inoperative status, e-invoice applicability, and bank-account penny-drop verification by uploading all the KYC documents to COP portal.

3. GST Compliance & Reconciliation

• Validate monthly GST filings before releasing GST-related vendor payments (post the 20th of each month): match bill date/number, GST amount vs. filings, place of supply, filing due dates, DN-to-SO closure, e-invoice applicability/attachment, and Aadhaar authentication status; share clearance with the GST team (cycle: 22nd25th of the following month).
• Reconcile GSTR-2A against the books monthly and prepare the common credit analysis, sharing ITC-eligible vs. ineligible classification with the relevant team (due by the 14th of every month).

4. MIS & Month-End Reporting

• Close/update MIS bills, prepaid entries and ineligible entries, and finalize the monthly MIS report (books closed by the 6th; MIS finalized by the 7th8th), including TDS accruals for bills not yet submitted by vendors and passing month-end closing journal entries.
• Prepare and circulate the weekly negative vendor balance report every Monday — classify negative balances, unused advances and round-off values; follow up with SPOCs to close negative balances, apply unused advances against bills, and request round-off entries.
• Prepare and share the periodic Draft Report of vouchers pending for more than 2 days.

5. Journal Entries & Audit Support

• Review approvals/requests and pass journal entries the same day when required.
• Provide ad hoc responses and support for audit-related queries (statutory audit, GST audit, etc.) as and when required.

6. Stakeholder Management

• Respond to internal and external stakeholder queries within 3 hours for standard items and within 24 hours for same-day items.