Assistant Manager - Accounts

Novateur Electrical & Digital Systems; Bengaluru; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Novateur Electrical & Digital Systems in Bengaluru seeks an experienced Accounts Payable professional to manage GST compliance, ITC reconciliations, and monthly GST filings using SAP. You will validate inward documents, post AP invoices, and ensure accurate two-way matching with supporting documents.

You will also handle vendor payment processing, MSME reporting, MIS data, and vendor master maintenance, coordinating with auditors and consultants to ensure timely statutory filings.

Responsibilities

• GST compliance & ITC reconciliation through two-way matching between Purchase Register/SAP and GSTR-2B reports.
• Prepare GST supporting schedules for monthly filings: Purchase Register, Expenditure Reports, Capital Goods Register, Debit Note Register, Vendor-wise Non-Filing GSTR-1 Reports.
• Prepare annual GST reconciliation statements and ITC-04 for audit and returns.
• Prepare AP invoices validation and two-way matching against supporting documents in SAP.
• Process AP invoices, journal vouchers, AP credit memos, and purchase invoices.
• Process vendor payments and compare with approved terms; share payment advice and TDS certificates.
• Vendor MSME validation and statutory returns coordination with consultants.
• MIS reporting: Monthly Purchase Register, Vendor Ageing, CAPEX reports, expense reconciliations, procurement analysis.
• Validate vendor master data, onboarding documents, and banking details; ensure proper approvals and bank file formats.
• Post monthly provisions; inter-company reconciliations; store GRN reconciliations; vendor SOA and payable balances reconciliation.

Job description

1. GST Compliance & Audit Support

• Perform IMS reconciliation through two-way matching between the Purchase Register and IMS Register and prepare monthly reconciliation statements for necessary actions on the GST Portal.
• Conduct monthly GST Input Tax Credit (ITC) reconciliation through two-way matching between SAP Input Register and GSTR-2B reports.
• Prepare GST supporting schedules and reconciliation reports required for monthly GST filings, including:
• Purchase Register
• Expenditure Reports
• Capital Goods Register
• Debit Note Register
• Vendor-wise Non-Filing GSTR-1 Reports
• Prepare annual GST reconciliation statements and supporting schedules for Statutory Audit and GSTR-9 Annual Return filing.
• Prepare Half yearly Return GST ITC -04 reconciliation statements and supporting schedules for Statutory Audit and Half yearly Return filing.
• Prepare purchase and input tax credit-related schedules and reconciliations for GST Audits across multiple financial years.

2. Accounts Payable Operations

• Validate, review, and approve all inward documents and AP invoices before posting in SAP.
• Process and post accounting transactions including:
• All types of AP Invoices
• Journal Vouchers
• AP Credit Memos
• Purchase Invoices
• Ensure accurate two-way matching of invoices against supporting documents within defined turnaround timelines.
• Process specialized AP transactions, including Import Purchase Bills and Prepaid Expense Invoices.

3. Vendor Payment Processing

• Prepare vendor payment files in bank-prescribed upload formats.
• Verify payment details against approved Advance payment terms and supporting documents.
• Process payments as per approved payment cycles.
• Share payment advice and TDS certificates with vendors on a timely basis.

4. MSME Compliance & Reporting

• Validate vendor-wise MSME data on half-yearly and annual basis.
• Prepare statutory returns and schedules in prescribed formats.
• Coordinate with consultants for timely filing of MSME returns.

5. MIS Reporting & Business Planning Support

* Prepare periodic MIS reports and reconciliations as per group reporting requirements, including:

• Monthly Purchase Register
• Vendor Ageing Report
• CAPEX Advance Payment Report
• Expense Reconciliation with Profit & Loss Accounts
• Business Partner Master Data Reports
• Procurement-related analysis and reporting schedules
• RM Price Tracking report

6. Sub Contractor Price Validation

• Validate Price against approved quotations, contracts, proforma invoices, and pricing approvals.

7. Vendor Master Management

• Verify vendor onboarding documents and statutory compliance records.
• Review and validate vendor master information.

8. Vendor Beneficiary Creation & Validation

• Validate beneficiary banking details against cancelled cheques, bank passbooks, and supporting documents.
• Complete approval workflow and documentation requirements.
• Submit validated information in prescribed formats for bank master creation and updates.

9. Financial Reporting & Reconciliation

• Post monthly provision entries in SAP.
• Perform monthly inter-company balance confirmations and reconciliations.
• Prepare and reconcile monthly Stores GRN reports.
• Conduct vendor Statement of Account (SOA) reconciliations.
• Reconcile vendor advances, debit notes, payments, and payable balances.
• Monitor and resolve outstanding vendor balances and reconciliation issues.