Lead – Company Secretary Hector & Streak Consulting

The Corporate Institute; Mumbai; On-site; INR 3,000,000 - 5,500,000; Full time

Job summary

The Corporate Institute seeks an experienced Company Secretary (CS) with 8+ years of practice to lead corporate secretarial functions. You will ensure compliance with SEBI LODR, the Companies Act, 2013, and manage Board and AGM/EGM processes for listed entities and SPVs.

Role requires strong drafting, stakeholder management, and ability to coordinate with regulators, auditors, and internal teams to meet regulatory deadlines.

Qualifications

• 8+ years of experience in corporate secretarial and compliance.
• Strong knowledge of SEBI regulations, LODR and Companies Act, 2013.
• Experience in managing board/committee meetings and regulatory filings.

Responsibilities

• Ensure end-to-end compliance with SEBI regulations and LODR.
• Handle statutory filings for listed entities and SPVs under the Companies Act.
• Prepare notices, agendas, minutes, and circulate supporting documents for meetings.
• Coordinate with Directors, senior management, and external regulators/advisors.

Skills

SEBI Compliance

LodR Knowledge

Companies Act 2013

Board & Meetings

Governance

Education

Company Secretary (ICSI)

Job description

We are looking for an experienced and detail-oriented Company Secretary (CS) with a minimum of 8+ years of experience in managing corporate secretarial functions, regulatory compliance, and corporate governance, preferably in listed companies.

The candidate will be responsible for ensuring compliance with the Companies Act, SEBI regulations, and Listing Obligations and Disclosure Requirements (LODR).

The role involves handling Board and Committee meetings, managing compliance for listed entities and Special Purpose Vehicles (SPVs), and supporting various corporate actions and strategic transactions.

Roles & Responsibilities

• Ensure end-to-end compliance with SEBI regulations, particularly SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.
• Manage statutory and regulatory compliances applicable to listed companies under the Companies Act, 2013.
• Handle periodic stock exchange filings and disclosures with NSE and BSE.
• Ensure timely submission of quarterly, half-yearly, and annual compliance reports.
• Manage disclosures relating to material events, related-party transactions, shareholding patterns, and corporate governance.
• Monitor changes in SEBI regulations, MCA guidelines, and other applicable regulatory requirements.
• Coordinate with legal, finance, audit, and other internal stakeholders to ensure regulatory compliance.
• Independently manage the end-to-end process for Board Meetings, Annual General Meetings (AGMs), and Extraordinary General Meetings (EGMs).
• Prepare and circulate notices, agendas, explanatory statements, and supporting documents.
• Draft and maintain minutes of Board Meetings and Committee Meetings.
• Ensure compliance with applicable provisions of the Companies Act, Secretarial Standards (SS-1 and SS-2), and SEBI LODR.
• Coordinate with Directors, Independent Directors, senior management, and other stakeholders.
• Maintain statutory registers, records, and corporate governance documentation.
• Manage corporate secretarial and statutory compliance requirements for various SPVs and subsidiary companies.
• Handle incorporation, governance, statutory filings, and regulatory documentation for SPVs.
• Coordinate Board Meetings, shareholder meetings, and statutory records for SPVs.
• Ensure compliance with applicable provisions of the Companies Act and other relevant regulations.
• Monitor inter-company transactions, related-party transactions, and other governance requirements.
• Support and execute various corporate actions, including:

• i. Equity issuances and preferential allotments.
• ii. Employee Stock Option Plans (ESOPs).
• iii. Share transfers and transmission.
• iv. Buybacks of shares.
• v. Bonus issues and rights issues.
• vi. Alteration of share capital and other capital restructuring activities.

• Coordinate with stock exchanges, Registrar and Transfer Agents (RTAs), depositories, legal advisors, and other external stakeholders.
• Ensure preparation and filing of necessary resolutions, notices, disclosures, and statutory forms.
• Manage documentation and compliance for share allotments, transfers, and other securities-related matters.
• Ensure adherence to corporate governance practices and statutory requirements.
• Maintain statutory registers, minutes books, and other secretarial records.
• Handle MCA filings, including relevant e-forms and statutory returns.
• Coordinate with statutory auditors, secretarial auditors, internal auditors, and external consultants.
• Assist in secretarial audits, annual reports, and compliance certifications.
• Identify compliance risks and implement appropriate processes to ensure regulatory adherence.

Must be a qualified Company Secretary (CS) and a member of the Institute of Company Secretaries of India (ICSI). Minimum 8+ years of relevant work experience in corporate secretarial and compliance functions. Strong hands-on experience in managing compliance for listed companies. In-depth knowledge of SEBI regulations, particularly SEBI LODR, and the Companies Act, 2013. Proven experience in independently handling Board Meetings, Committee Meetings, AGMs, and EGMs. Practical experience in managing SPV and subsidiary company compliances. Experience in handling corporate actions such as preferential allotments, ESOPs, buybacks, bonus issues, and share transfers. Familiarity with NSE/BSE filings, MCA portals, depositories, and RTA coordination. Strong drafting, documentation, communication, and stakeholder management skills. Ability to independently manage multiple compliance requirements and meet strict regulatory deadlines.

Key Skills

• Company Secretarial Practices
• SEBI Compliance & LODR
• Companies Act, 2013
• Listed Company Compliance
• Board & Committee Meetings
• Corporate Governance
• SPV Compliance
• Equity Issuance & Preferential Allotment
• ESOP Management
• Buyback & Bonus Issues
• Share Transfers
• NSE / BSE Filings
• MCA Compliance
• Secretarial Audit
• Regulatory Reporting