Assistant Company Secretary

Fabindia; Faridabad District; On-site; INR 900,000 - 1,400,000; Full time

Job summary

Fabindia is seeking an Assistant Company Secretary to support the Company Secretary in ensuring compliance with corporate laws and governance practices. This role maintains statutory records, coordinates board meetings, and assists in regulatory filings with authorities.

The ideal candidate is a qualified CS (ICSI) with exposure to corporate law, governance, and compliance. LLB is preferred, additional certifications will be an advantage. A strong MS Office proficiency is expected.

Qualifications

• Qualified Company Secretary (CS) from ICSI.
• LLB preferred.
• Additional certifications in Corporate Law, Compliance or Governance are an advantage.

Responsibilities

• Assist in ensuring compliance with the Companies Act, SEBI regulations (where applicable) and other statutory requirements.
• Support the preparation and filing of statutory returns, forms, and disclosures with regulatory authorities.
• Assist in organizing Board meetings, Committee meetings, AGMs and EGMs.
• Prepare meeting agendas, notices, minutes, resolutions, and supporting documentation.
• Maintain statutory registers, records, and corporate documents.
• Monitor compliance calendars and ensure timely statutory filings.
• Coordinate with legal, finance, auditors, regulators and stakeholders on compliance matters.
• Support corporate governance and regulatory compliance initiatives.
• Assist in due diligence, secretarial audits and internal audits.
• Track changes in corporate laws and support implementation.
• Ensure proper documentation and record management of all secretarial matters.
• Support corporate restructuring, share-related activities and other secretarial assignments.

Skills

Corporate Secretarial Compliance

Companies Act & Regulatory Compliance

Board & Committee Meeting Management

Corporate Governance

Statutory Filings & Documentation

Legal & Regulatory Coordination

Secretarial Audit Support

Documentation & Record Management

MS Office Proficiency

Communication & Stakeholder Management

Education

CS (ICSI)

LLB preferred

Tools

MS Office

Job description

JOB TITLE: Assistant Company Secretary

FUNCTIONAL AREA: Legal

REPORTS TO: Head- Legal

POSITIONS OBJECTIVE: (Brief on position’s objective)

To support the Company Secretary in ensuring compliance with corporate laws, regulatory requirements, secretarial standards, and governance practices while maintaining statutory records, coordinating board meetings, and supporting corporate compliance activities.

KEY RESPONSIBILITIES:

• Assist in ensuring compliance with provisions of the Companies Act, SEBI regulations (where applicable), and other statutory requirements.
• Support the preparation and filing of statutory returns, forms, and disclosure with regulatory authorities.
• Assist in organizing Board meetings, Committee meetings, Annual General meetings (AGMs), and Extraordinary General Meetings (EGMs).
• Prepare meeting agendas, notices, minutes, resolutions, and supporting documentation.
• Maintain statutory registers, records, and corporate documents.
• Monitor compliance calendars and ensure timely statutory filings.
• Coordinate with legal, finance, auditors, regulators, and other stakeholders on compliance- related matters.
• Assist in corporate governance and regulatory compliance initiatives.
• Support due diligence, secretarial audits, and internal audits.
• Track changes in corporate laws and regulatory requirements and support implementation.
• Ensure proper documentation and record management of all secretarial matters.
• Support corporate restructuring, the share-related activities, and other secretarial assignments as required.

Past Experience:

• Experience in strategic sourcing, procurement, quality management, and category buying.
• Proven track record in vendor development, supplier, negotiations, and cost optimisation.
• Experience in managing Furniture & Lighting categories and driving category growth.
• Strong exposure to quality assurance, inventory planning and supply chain coordination.
• Experience in leading cross-functional teams and managing business-critical initiatives.

No. of Work Industry:

• 3+ years of experience across Retail, Manufacturing, Corporate sector or E-commerce sectors.
• Exposure to 3-5 relevant industries preferred.

Role:

• Individual Contributor

Qualification:

• Qualified Company Secretary (CS) from the Institute of Company Secretaries of India (ICSI).
• LLB preferred
• Additional certifications in Corporate Law, Compliance, or Governance will be an advantage.

Skills:

• Corporate Secretarial Compliance
• Companies Act & Regulatory Compliance
• Board & Committee Meeting Management
• Corporate Governance
• Statutory Filings & Documentation
• Legal & Regulatory Coordination
• Secretarial Audit Support
• Documentation & Record Management
• MS Office Proficiency
• Communication & Stakeholder Management

Knowledge & Skills:

• Strong knowledge of the Companies Act, Secretarial Standards, and Corporate Governance practices.
• Understanding of statutory filings, board processes, and regulatory compliance requirements.
• Knowledge of legal documentation and compliance frameworks.
• Proficiency in MS Office and compliance management tools.

Ability to interpret regulations and ensure timely compliance