Senior Business Process Executive - Accounts Payable

IBN Technologies; Pune District; On-site; INR 900,000 - 1,300,000; Full time

Job summary

IBN Technologies is seeking a Senior BPE to manage end-to-end Accounts Payable for a USA client from Pune, India. The role emphasizes PO/Non-PO invoice processing, vendor management, and strict SLA adherence, working within Oracle EBS 12.1 and related tools.

The position requires 2–6 years of AP experience, a strong control mindset, and the ability to operate in a multi‑entity environment with cross‑functional collaboration.

Qualifications

• 3–6 years of hands-on Accounts Payable experience.
• Strong experience with PO and Non-PO invoice processing.
• Proficient in Oracle EBS 12.1 and AP controls.
• Experience handling vendor inquiries and SLAs.
• Exposure to multi-entity or international AP operations.
• Excellent MS Excel skills.

Responsibilities

• Process PO and Non-PO invoices within SLAs.
• Validate invoices against POs, receipts, contracts, tax info.
• Verify GL coding and cost centers.
• Identify duplicate invoices and payments.
• Handle payment support and reconciliation.
• Support month-end close and reconciliations.
• Assist with vendor master activities and onboarding.

Skills

Accounts Payable

Invoice Processing

PO & Non-PO Invoices

Vendor Reconciliation

Month-end Close

SLA Management

Excel

Tools

Oracle EBS 12.1

OCR/IDP

AI-assisted GL coding

iProcurement

Job description

Position: Senior BPE Accounts Payable
Location: Work from Office Pune, India
Experience: 2–6 years
Shift: US Business Hours / Night Shift, as per client requirements 8PM to 5AM
Employment Type: Full-Time
Software: Oracle EBS 12.1

About the Role IBN Technologies is looking for an experienced Senior BPE to support an international AP outsourcing engagement for USA Client. The role will be responsible for end-to-end invoice processing, PO and Non-PO invoice management, exception resolution, vendor query handling, payment support, reconciliations, reporting, and adherence to AP controls and SLAs.The successful candidate should have strong hands‑on experience in Accounts Payable operations, preferably in a global/multi‑entity environment, with exposure to Oracle EBS 12.1, invoice processing, vendor master processes, approval workflows, and AP exception management.

Key Responsibilities1. Invoice Processing

• Process PO and Non-PO invoices accurately and within agreed SLAs.
• Perform invoice validation against POs, receipts, contracts, tax information, and supporting documentation.
• Validate invoice coding, including GL account, cost center, business unit, tax codes, and other accounting dimensions.
• Identify duplicate invoices and potential duplicate payments.
• Process credit memos, recurring invoices, utility invoices, freight invoices, and employee‑related invoices where applicable.
• Ensure invoices are accurately entered and posted into Oracle EBS.

2. Non-PO & Exception Management

• Review and resolve Non-PO invoice exceptions.
• Investigate issues such as:
• Missing PO
• Missing receipt
• Price variance
• Quantity variance
• Tax discrepancy
• Incorrect vendor
• Incorrect GL coding
• Missing approvals
• Coordinate with Procurement, Receiving, Finance, business users, and vendors to resolve exceptions.
• Monitor exception aging and ensure timely resolution.
• Identify recurring exception trends and recommend process improvements.

3. Vendor Management & Help Desk

• Respond to vendor inquiries related to invoice status, payments, documentation, and discrepancies.
• Coordinate supplier onboarding and vendor‑master activities where included in scope.
• Support vendor master creation and maintenance in accordance with approved controls.
• Follow established procedures for supplier bank‑account changes.
• Ensure maker‑checker and approval controls are followed for sensitive vendor changes.
• Escalate suspicious or non‑compliant vendor requests appropriately.

4. Payment Support

• Support payment proposal preparation and payment‑related AP activities.
• Validate invoices included in payment runs.
• Coordinate with appropriate stakeholders for payment exceptions and approvals.
• Support payment reconciliation and investigation of payment discrepancies.
• Follow strict controls for supplier banking information and payment‑related activities.

5. Reconciliation & Month-End Support

• Support AP subledger and related reconciliations.
• Assist with cash/account reconciliation activities where applicable.
• Support month‑end and year‑end close activities.
• Ensure open invoices, exceptions, advances, credits, and aging items are appropriately reviewed.
• Prepare required month‑end reports and supporting schedules.

6. 1099 Support

• Support the 1099 process, where included in the final scope.
• Validate vendor tax information and applicable 1099 classifications.
• Support 1099 preparation, reconciliation, filing, and recipient distribution as required.
• Investigate and resolve 1099 discrepancies and exceptions.
• Maintain appropriate documentation for audit and compliance purposes.

7. Oracle EBS & Technology

• Work extensively with Oracle EBS 12.1 for invoice processing and AP activities.
• Follow established Oracle workflows and approval processes.
• Work with OCR/Intelligent Document Processing tools where applicable.
• Use available automation/RPA tools to improve processing efficiency.
• Support AI‑assisted GL coding or invoice validation processes with appropriate human review and approval.
• Report system/interface issues to the appropriate technical team.

8. Reporting & SLA Management

• Monitor daily AP productivity, quality, turnaround time, exception aging, and backlog.
• Prepare daily/weekly/monthly operational reports.
• Track KPIs and SLAs including:
• Invoice processing turnaround time
• Invoice accuracy
• Exception rate
• Duplicate invoice/payment rate
• Backlog
• Vendor inquiry response time
• Productivity
• Identify SLA risks and elevate them proactively.

9. Process Improvement

• Identify opportunities to reduce manual intervention and improve AP efficiency.
• Participate in automation and process‑improvement initiatives.
• Analyze recurring exceptions and recommend root‑cause solutions.
• Support standardization across multiple entities/countries.
• Participate in transition, knowledge‑transfer, UAT, and process stabilization activities.

Required Skills & Experience

• 3–6 years of hands‑on Accounts Payable experience.
• Strong experience in:
• PO and Non-PO invoice processing
• Invoice validation
• 2-way/3-way matching
• Exception management
• Vendor reconciliation
• Payment processing/support
• AP aging and reconciliation
• Month-end close
• Working experience with Oracle EBS, preferably Oracle EBS 12.1.
• Good understanding of AP controls and maker‑checker processes.
• Experience handling vendor queries and business‑user escalations.
• Good understanding of GL coding, cost centers, tax codes, and invoice accounting.
• Exposure to multi‑entity or international AP operations.
• Good knowledge of Excel, including Pivot Tables, VLOOKUP/XLOOKUP and basic data analysis.
• Strong written and verbal communication skills.
• Ability to work independently and meet strict SLAs.

Preferred Skills

• experience with Oracle EBS 12.1
• Experience supporting US‑based AP operations.
• Experience with Oracle Purchasing, iProcurement, Receiving, General Ledger, or Cash Management.
• Experience with vendor master management and supplier onboarding.
• Exposure to US tax concepts relevant to AP.
• Experience working in a BPO/shared‑services environment.
• Experience supporting process transitions and migrations.

Behavioral Competencies

• Strong attention to detail and accuracy.
• Ownership and accountability for assigned transactions.
• Strong analytical and problem‑solving skills.
• Proactive approach to identifying exceptions and process gaps.
• Ability to communicate effectively with vendors, business users, and client stakeholders.
• Ability to work under volume and SLA pressure.
• Strong control and compliance mindset.
• Willingness to learn new technology and automation tools.